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Grantwriting 101: P roposal Construction

Grantwriting 101: P roposal Construction. Ball State University Sponsored Projects Administration Research Week 2015 – November 16-20. Jacqueline S. Davis, MA, CRA Associate Director, Pre-Award Operations Augusta Wray, MS, MA Proposal Manager.

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Grantwriting 101: P roposal Construction

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  1. Grantwriting 101:Proposal Construction Ball State University Sponsored Projects Administration Research Week 2015 – November 16-20 Jacqueline S. Davis, MA, CRA Associate Director, Pre-Award Operations Augusta Wray, MS, MA Proposal Manager

  2. 1st Layer of Deconstruction: Good Match? • Purpose of Sponsor & funding fits well with your project needs and focus • Acquire the Request for Proposal (RFP), Guidelines, Solicitation • Eligibility requirements • You, Project AND Organization • Deadline for submission • Project period of funding • Restrictions on fund use • Geographic restrictions & requirements • Terms & Conditions

  3. 1st Layer of Deconstruction: Good Match? cont. FUNDABLE PROPOSAL Good Idea Good Proposal

  4. 2nd Layer of Deconstruction: Guidelines for Submission • Type of Submission • Preliminary proposals • Letter of Intent • Application Forms • Online vs Email vs Paper • Deadline: Receive by vs Postmark vs Time Zone • Format (font, margins, spacing, page limitations, number of copies, CD, PDF, Word Doc, file transfer) • Check for any FAQs • Follow the guidelines exactly • Disqualification can, and DOES happen

  5. 2nd Layer of Deconstruction: Guidelines for Submission cont.

  6. 3rd Layer of Deconstruction: Proposal Components • The guidelines (RFP) may be very specific, or they can be vague at best. • How do you organize your narrative if there are no instructions? • The key to proposal development is to tell a story.

  7. 3rd Layer of Deconstruction: Proposal Components cont. • Abstract/Summary • Introduction • Literature Review/ Background • Significance/ Relation to Sponsor’s Mission • Goals & Objections • Methodology • Contingency Plan • Evaluation • Dissemination & Timeline • Qualifications of Personnel • Budget & Justification • Appendix/ Letters

  8. Deconstruct: GuidelinesASPiRE Junior Faculty Research • Application Cover Sheet • Proposal Narrative • Executive Summary • Background • Goals/Objectives • Budget • Budget Narrative • Proposal Attachments • External Funding Plans • Methods/Timeline • Dissemination/Outcomes

  9. Deconstruct: Application Cover Sheet • Project Period • Establishes Eligibility • Introduces Topic • Categorizes Review Committee • Conveys Funding Request • Identifies External Reviewers • First Impression

  10. Deconstruct: Proposal Narrative • Executive Summary: • What the project is about-should be brief, thorough and non-technical • Background: • Evidence drawn from statistics, research and literature • Goals/Objectives/Significance: • State precisely what you intend to do • Impact on field, research agenda, organization • Clear and measurable outcomes

  11. Deconstruct: Proposal Narrative cont. • External Funding Plans: • Identify potential future funders • Link the project to the future funder’s priorities • Research Methods/Timeline: • Describe the activities in detail – like a recipe! • Outlines the staffing needs • Roadmap of what you will do • Develop a time and task chart • What will be done When

  12. Deconstruct:Proposal Narrative cont. • Dissemination Plan • WHAT will you do with results? • WHO will be responsible &/or who will attend or author? • WHERE specifically will you distribute and in what format (article, presentation)? • WHEN will this occur in relation to the project and the dissemination activity?

  13. Deconstruct:Budget • People • wages, salary, stipends, benefits, percentage of time • Personnel • Faculty/Staff • Students – Graduate or Undergraduate • Consultants • Collaborators • Things • equipment, supplies, participant costs, publication/page charges • Travel • Facilities & Administration (indirect costs)

  14. Deconstruct:Budget Narrative • Essentially a credibility statement of the project narrative; an alternate way of expressing the project • Relate project budget to objectives • Allowable costs • Categorically • If in budget, should be in narrative, if in narrative, should be in budget. • NO SURPRISES

  15. Deconstruct:Proposal Attachments • References Cited • Departmental Chair support letter • Vita – • Highlights successes and track record • Summarize – What is relevant • Not everything • Glossary of Terms • Other?

  16. Editing and Proofing • Wait 1-2 days after completion • Involve an outside reader • Revise, Rewrite, Rearrange, Reduce, Read aloud and Relax

  17. Questions? Augusta Wray Proposal Manager amwray@bsu.edu 765-285-5033 Jackie Davis Associate Director, Pre-Award Operations jsdavis@bsu.edu 765-285-1607

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