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ETD Preservation Workshop

This workshop, led by Gail McMillan from Virginia Tech, focuses on the key aspects of preserving Electronic Theses and Dissertations (ETDs) through the NDLTD and MetaArchive Cooperative. Sessions include discussions on ETD preservation survey results, the Distributed Digital Preservation Network (DDPN), and effective collection management strategies. Participants will learn about the benefits of membership in the MetaArchive Cooperative, technological challenges, and recommended practices for ensuring long-term access to digital works. Join us to explore how institutions can collaborate for sustainable ETD preservation.

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ETD Preservation Workshop

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  1. ETD Preservation Workshop Session One: ETDs and Preservation Needs Gail McMillan, Virginia Tech

  2. Agenda Review • Session #1 09:30 – 10:00 • Introductions • ETD Preservation Survey Results • NDTLD MetaArchive Preservation Plan • Session #2 10:00 – 10:30 • Distributed digital preservation network (DDPN) • MetaArchive Cooperative • Session #3 10:30 – 11:00 • NDLTD MetaArchive strategy • Basics of DDPN harvesting and ingest

  3. Agenda Review • Break 11:00 – 11:15 • Session #4 11:15 – 11:45 • Organizing ETDs for Effective Collection Management • MetaArchive Conspectus Database: Metadata • Session #5 11:45 – 12:30 • MetaArchive Cooperative Membership • Roles and responsibilities • Benefits

  4. Who’s Here? • Martin • Gail • Attendees

  5. What is Digital Preservation? • Systematic management of digital works over an indefinite period of time • Processes and activities that ensure the continued access to works in digital formats • Requires ongoing attention--constant input of effort, time, and money. • Technological and organizational change are obstacles for preserving beyond a few years.

  6. NDLTD Preservation Strategy with the MetaArchive Cooperative • Distributed Digital Preservation Network • Programmatically collect ETDs from partners • Preserve ETDs among partners’ servers • Low cost to administer and run • Standard hardware, open-source software • Audits and repairs ETDs as needed from partners’ servers • DDPN is a Dark Archive

  7. ETD Preservation Survey • Gauge the digital library community’s interest in an ETD-specific archive • 6 academic listservs • ARL, ASERL, CGS, DLF • NDLTD, ETD • 14 multiple-choice and short answer questions • Dec. 13, 2007 - April 10, 2008 • 95 completed surveys

  8. 85% PDF 30% JPG 27% WAV 24% GIF 23% HTML, MOV 21% AVI, MP3 MetaArchive Conspectus Database ETD File Formats

  9. Platforms, Institutional Repositories hosting ETDs • 26% DSpace • 13% ETD_db • 3% Fedora • 1% Eprints • 29% Locally developed systems • 29% Others

  10. Structure of ETD Collections • 25% Subject-like categories • 21% Everything-in-one • 21% Year • 9% Accessibility • 7% Degree • 5% Author

  11. If your institution is interested in the ETD Archive, would there be a preference for

  12. 55% Costs 23% Human resources 18% Hardware 14% Responsi- bilities; technical 12% Access 11% Policies 9% Procedures 20% A welcome opportunity 15% Concerns about functionality Need information Commentsabout

  13. Participate in the ETD preservation survey • http://lumiere.lib.vt.edu/surveys/ • Select Digital Preservation of ETDs • Results are immediately tabulated • http://lumiere.lib.vt.edu/surveys/results/

  14. NDLTD Preservation Strategy with the MetaArchive Cooperative (a.k.a. The Plan) • The NDLTD and the MetaArchive Cooperative • Help higher education institutions provide long-term open access to ETDs • Outlines how institutions can achieve this goal by becoming part of the ETD preservation network. • Participate in an NDLTD MetaArchive Preservation Network Workshop • Join: NDLTD and MetaArchive

  15. The Plan: NDLTD Preservation • Hardware • Software • Access • Intellectual Property • Organizing ETD Collections • Standards • Harvest Frequency • Institutional Workflow

  16. The Plan: NDLTD Preservation • ETD Authors’ Responsibilities • Personnel • Training Opportunities • Documentation and Reports • Retrieving from the ETD Archive • Contact MetaArchive Program Manager • Katherine Skinner (kskinne@emory.edu)

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