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Streamline Tenant Accounts Receivable with WinTen²: Key Features and Functions

Discover how WinTen² Tenant Accounts Receivable supports public housing authorities in managing receivables. This fully integrated system allows for efficient handling of rent, utility payments, and fees while maintaining comprehensive tenant and lease information. Learn about the different account types, including AR, Escrow, Revolving, and Mortgage, as well as the process of taking payments and generating reports. Enhance your organization’s financial management with a user-friendly interface and robust functionalities tailored for public housing authorities.

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Streamline Tenant Accounts Receivable with WinTen²: Key Features and Functions

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  1. Melissa Newton Training Specialist 877-359-5492 Ext. 1233 mnewton@tenmast.com Take the time tounderstand tarPart 1 Tenmast User Conference April 18-21, 2012

  2. WinTen² Tenant Accounts Receivable is a fully integrated system that allows public housing authorities to manage all of their receivables – both from tenants and from non-tenants – including rent and utility payments, late fees, maintenance charges, and security and pet deposits.

  3. The program supports the creation of recurring and non-recurring transactions (charges, credits, transfers, and refunds); the printing of bills, statements, and receipts; the acceptance of payments; and the depositing of funds.

  4. Tenant Accounts Receivable also supports housing-specific functions, such as maintaining unit, tenant, and lease information and tracking PHAS events. The program provides full support for agency-definable developmental fund accounting and management.

  5. What will we cover today? • Customers vs. Tenants • Types of accounts • Tracking balances • Taking payments

  6. Access tar from TenCentral

  7. Tenant vs. Customer • Tenant – any person that has a lease with the Housing Authority • Customer – any person or entity that does or could owe the Housing Authority money

  8. Types of accounts • AR – requires customers to pay off outstanding balances at the end of each month; examples include rent, work orders, etc. • Escrow – money added to this type of account is a liability to the agency and an asset to the tenant or customer and can accrue interest on the balance; examples include Security Deposits, Pet Deposits, FSS Escrow

  9. Types of accounts • Revolving – customers keep an overall account balance and owes a monthly receivable to the account; examples include repayment, retro rent and promissory note • Mortgage – similar to an escrow except it has a positive balance. This type of account is not very common

  10. Taking Payments

  11. You can take a payment using the Wizard Hat from several screens

  12. Reports in TAR There are over 55 reports available from the Reports Menu

  13. Useful reports in TAR

  14. Reports menu

  15. Leases report

  16. Unit reports

  17. Master unit listing

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