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Enhancing School Administration with New Technology: Project Insights

Explore the utilization of new technology in school administrative work, sharing experiences, and project preparation. Considerations include existing systems, IT support, workload management, core functions, supplier selection, integration, training, and implementation timeline.

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Enhancing School Administration with New Technology: Project Insights

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  1. Use of New Technology for School Administrative Work Experience Sharing (1): Project Preparation and Implementation By K.K. Ip St. Joseph’s College

  2. Background Info. • Existing systems • EClass + I-Portfolio • G&W Intranet • WebSAMS • Library system • WiseNew • 每日一篇 etc… • Too many IT systems

  3. Considerations • Matching fund (School fund : $75,000 or about) • School management support? • Increase/decrease work load of teachers , IT staff and office? • Form a core group

  4. Functions • Attendance • Payment • Door access • Other add-on • Discipline • Inventory • Sport • Enrollment etc…

  5. Suppliers • E-Class (smartcard) • My-IT School (smartcard) • Octopus • Others

  6. School considerations • School needs • Integration existing system; • Hardware cost; • Speed (no. of kiosks / card readers); • Security/Safety; • Cost; (PPS $2.1, Octopus 3%) • Workload of different parity; • Add-on functions ? E.g. Discipline, Sport, Enrollment, other T&L software;

  7. School considerations • Training (Staff and parents); • Payment methods • Ease to use, daily operation; (software) • Lost card procedure; • Other maintenance cost – hardware + software; • Time to implement; (Sept. ->early application) • Quality of suppliers services • Location of card readers / kiosks

  8. Other remarks • Tender procedures • PPS application twice a year (March and Sept.)

  9. Application procedures • Draft the QEF proposal • Customization of school needs • Submit to QEF • Waiting for reply (~ 3 months) • Minor modification

  10. Implementation • Tendering procedures (5 companies) • Selection of suppliers • Apply PPS • Cabling • Design and print smart cards • Installation of software • Training • Interim Financial report (6 months) • Evaluation • Final report

  11. End of Presentation Thank you!

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