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20 May 2013

Implementation of Management Information System (MIS) & Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing Human Resource Management System & Self Service. 20 May 2013. Agenda for Day 1. Introduction Employee Core Forms for HR Personnel

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20 May 2013

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  1. Implementation of Management Information System (MIS) & Financial Management System (FMS) in ICAR(NAIP Funded Project)User Acceptance Testing Human Resource Management System & Self Service 20 May 2013

  2. Agenda for Day 1 Introduction Employee Core Forms for HR Personnel Capturing Employee Basic Details. Capturing Employee Service Details. Employee Self Service Transactions Update Marital Status. Update Last Name. Add / Update Address. View Service Details. MIS Reports 2 2

  3. Agenda for Day 2 Employee Self Service Transactions Apply for Leaves. Submit Joining Report. Add / Update Address. Submit Home Town Change Request. Add / Update Education Qualification Details. Add / Update Training , Deputation , and other Details. APAR Submission and End to End Transaction. NOCs – Passport , Foreign Travel, Higher Studies etc. Property Declaration, Government Quarters and Nominee Details 3 3

  4. Agenda for Day 3 Office Transactions for HR Personnel Probation. Promotion. Transfer , Deputation , Lien. Suspension , Dies Non. Superannuation, Voluntary Retirement etc. Vacancy Creation and Applicant Creation. Payroll related entries in to the system. Reports 4 4

  5. 1. Logging into Oracle Application Enter the user name and password provided to you

  6. Core HR Forms • Employee Basic Details • Name, Age, Marital Status, PAN, Contact No., Email etc. • Permanent Address, Correspondence, Home Town Address • Personal Information - Religion, Passport Information etc. • Educational Qualification Details • Dependent and Nominee Details • Medical Assessment History Details. • Old Employee ID, Service Book No., Personnel No. • Employee Service Details • Probation , Promotion, Transfer etc. • Salary Details, Salary Changes, Supervisor Details etc. • Superannuation , Voluntary Retirement etc. • Leave History • And many more Employee related information including all changes during their service.

  7. 1.1 CORE FORMS NAVIGATION Double Click on this link to open a Existing employee / create a new employee applicant record Double Click on this link to view Pay Details Double Click on this link to create a Vacancy Double Click on this link to Run Reports

  8. 1.2 CORE HR Enter / Search Employee/Applicant Name or Number and click on Find Enter / Search Employee/Applicant Name or Number and click on Find Click on New to Enter Employee/Applicant Name or Number

  9. 1.3 CORE HR – BASIC DETAILS Tabs to Employee Basic Details like Email, PAN Navigates to Employee Address / Picture / Service Details, Training, Leaves & Other Details

  10. 1.4 CORE HR – BASIC DETAILS Legacy Employee ID denotes the Employee ID followed as of today. ARS Discipline and Area of Specialization is applicable only for Scientist Employees. ICAR Employee ID is a System generated Identification number

  11. 1.5 CORE HR – BASIC DETAILS Email ID to be used for official communication and notifications Entering PAN No is MANDATORY. Capture Benefit Details Capture day of death here, in case of unforeseen circumstance

  12. 1.6 CORE HR – ADDRESS FORM , PICTURE UPLOAD Click on this to upload Photograph Click on this to fill Employee Address

  13. 1.7 CORE HR – SERVICE DETAILS FORM Click on this to Capture all Service Details of the Employee

  14. 1.7 CORE HR – SERVICE DETAILS FORM Institute Name where the employee is posted • Employee’s department details • HQ/Institute • Division • Sub - Division • Section Denotes status as on date Location of Employee posting. Position held by Employee if any. For ex: DDO , Pension Officer etc. (Optional and based on applicability ) Applicable for Applicants Indicates the Designation held by the employee Pay Band and Grade Pay applicable to employee Denotes where the employee’s payroll is run.

  15. 1.7 CORE HR – SERVICE DETAILS FORM Denotes the Employee Service category

  16. 1.8 CORE HR – SERVICE DETAILS FORM Supervisor / Reporting Officer for the employee will be captured here Probationary Period and Notice Period (incase of resignation) will be captured here Payroll Processing related information captured here Service Change reason is captured here

  17. CORE HR – PERSONAL INFORMATION Navigates to Employee Passport Details, Category Information and Caste Verification Details

  18. CORE HR – PERSONAL INFORMATION

  19. CORE HR – PHONE NUMBERS , MEDICAL ASSESSMENTS Navigates to Medical Assessment Details

  20. CORE HR – PHONE NUMBERS , MEDICAL ASSESSMENTS Navigates to employee’s Phone Number Entries

  21. SELF SERVICE HR TRANSACTIONS 21 21

  22. 1. Logging into Oracle Application Enter the user name and password provided to you

  23. SELF SERVICE HR List shows the notifications requiring your attention Click on the link shown here

  24. Updating Address, Marital Status and Last Name Viewing Past and Current Service Details Update Education Qualification Details Applying Leaves & Submitting Joining report Change in Home Town Updating Training, Deputation and Other activities NOCs for Passport , Foreign Travel, Higher Education Application to Higher Studies , Other Employment etc. Annual Tax Declaration Property Declaration Nominee Declaration Viewing Pay slip SELF SERVICE TRANSACTIONS

  25. SELF SERVICE TRANSACTIONS – HOME PAGE List shows ICAR Service Details List shows the notifications requiring your attention Leave History and Leave Application Links Shows Basic details, Address and Marital Status Service Details prior to ICAR (if any) Joining Report Link to be used after returning from Leave Updating Education and Qualification Details Updating own Achievements , Publications, Training Deputation etc. Links to Annual Tax Declaration, Pay slip generation and others APAR Links to different categories of staff Links to NOC and other Applications

  26. MARITAL STATUS / LAST NAME CHANGE / HOME TOWN CHANGE Click on this link to update Address / Marital Status and Last Name Change

  27. MARITAL STATUS / LAST NAME CHANGE / HOME TOWN CHANGE

  28. MARITAL STATUS / LAST NAME CHANGE / HOME TOWN CHANGE Click on this link to update Address / Home Town / Marital Status and Last Name Change

  29. MARITAL STATUS / LAST NAME/ HOME TOWN CHANGE Select this option to Update the details and Click on Next

  30. MARITAL STATUS / LAST NAME/ HOME TOWN CHANGE Enter the changes are applicable, and Click on Next

  31. MARITAL STATUS / LAST NAME/ HOME TOWN CHANGE Click on Add to attach the required proof for the changes. Click on Browse to find the required file to be attached for the transaction Click on Next to Submit the transaction. The following message is displayed after the transaction is submitted for approval.

  32. HOME TOWN CHANGE OFFICE ORDER

  33. HOME TOWN CHANGE OFFICE ORDER

  34. HOME TOWN CHANGE OFFICE ORDER

  35. HOME TOWN CHANGE OFFICE ORDER

  36. ADDRESS CHANGE Click on this link to view change Addresses

  37. ADDRESS CHANGE

  38. ADDRESS CHANGE Click on this link to change Permanent Addresses Click on this link to change Current / Correspondence Addresses

  39. ADDRESS CHANGE Click on this link to Update Addresses

  40. ADDRESS CHANGE Enter the address details and click on Next button

  41. ADDRESS CHANGE Review the entered Address and , and attachments if applicable. Click on Submit

  42. ADDRESS CHANGE Review the entered Address and , Click on Submit The following message is displayed after the transaction is submitted for approval.

  43. VIEWING SERVICE DETAILS Click on this link to view history of Service details within ICAR. Click on this link to view history of Service details outside ICAR.

  44. VIEWING SERVICE DETAILS

  45. UPDATING EDUCATION DETAILS Click on this link to View and update Education and Qualification details

  46. UPDATING EDUCATION DETAILS

  47. UPDATING EDUCATION DETAILS Click on this link to Add Education and Qualification details Shows the details which are already entered and approved in the system

  48. UPDATING EDUCATION DETAILS Click on this to add the Course type Add the Course Title Enter the Percentage / CGPA as applicable Click on this link to add the Institution / College Details. Eg: Punjab University Check Full Time flag if course is Full-Time type Enter the name of the Degree awarding body For ex: Delhi University Click on this to add the Specialization / Subjects attained as a part of the course Add Thesis details if applicable Any relevant comments for the approver / HR Personnel

  49. UPDATING EDUCATION DETAILS Add the Course Title Click on this to add the Course type Enter the Percentage / CGPA as applicable Click on this link to add the Institution / College Details. For ex: Punjab University Check the Full Time flag if the course is a Full-Time course Enter the name of the Degree awarding body For ex: Punjab University

  50. UPDATING EDUCATION DETAILS Click on this to add the Specialization / Subjects attained as a part of the course Add Thesis details if applicable Any relevant comments for the approver / HR Personnel

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