Mastering Chart Customization in PowerPoint for Effective Data Presentation

1. PowerPoint:Customizing Charts Computer Information Technology Section 5-13 Some text and examples used with permission from: • http://www.jegsworks.com • Note: We are not endorsing or promoting religious doctrine, but simply taking advantage of this website for educational purposes.

2. PowerPoint: Customizing Charts • Objectives: • The student will: • Know how to change the chart type • Know how to add a chart title, titles to the y and x axis • Know to change the color of various parts of a chart

3. PowerPoint: Customizing Charts • Start with a Chart

4. PowerPoint: Charts • Notice that the chart has a few problems • Only 2 of the 5 names are shown on the x-axis • There are no titles – no chart title, no y-axis title, etc. • A column chart is an acceptable way of showing this data but it depends on what you want the audience to concentrate on

5. Changing the Chart Type • Let’s say we wanted to show each movie’s relative proportion of the total $s. What kind of chart would show that?

6. Changing the Chart Type • If you double click on the chart it will “open” the graphing program. Note that the ribbon on the top has changed:

7. Changing the Chart Type • By clicking on Change Chart Type we can change the chart to any of the different charts. If we pick Pie the chart will change to a pie chart • Note there different kinds of pie charts

8. Pie Chart

9. Chart Options • The chart options depend on the chart type. For a pie chart the options are: • Chart Title • Legend • Data labels • Click on Chart Layouts to select the position for them.

10. Chart Options You can set the chart options on the Layout tab for the chart.

11. Pie Chart

12. Pie Chart Options • Titles • The only title you can add to a pie chart is a title for the Chart. • Legend • Where to put the legend • Data labels • Adds labels to the pieces of the pie:

13. Column Chart Options Column charts have additions options:

14. Column Chart Options • Chart Title • Add a Chart Title • Axis Titles • Add titles to the X and Y axes • Legend • Turn the legend on and off and control it’s placement • Data labels • Adds labels to the pieces of the columns • Data table • Show the data underneath the chart

15. Column Chart Options • Axes • Turn on the labels for the X and Y axes • Gridlines • Turn on or off the X and Y gridlines

16. Column Chart Options • Adding titles to chart helps make it more understandable

17. Formatting Items in a Chart • Once you have opened a chart you can click on items and format them (right click or go to the layout tab). For example: • Change the color of columns or pie pieces • Change the fonts • Etc. • We can edit the X-Axis and correct the movie titles so they all show • Smaller font, specific interval unit, rotate text (custom angle)

18. Formatting Items in a Chart

19. Summary • Once you create your chart you can customize it. • Adding titles, etc. lets the audience know what they are looking at • Everything in a chart be selected and changed.

20. Rest of Today • Customize your chart from Homework 5-12 • Add a chart Title • Add a title to the Y-Axis • Make sure all text is readable • Add your name and the period in the footer • Print the slide and turn it in