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Click : Hot Spots

School of Medicine Faculty On-boarding System Instruction Handout for Department Leads. Accessing On-Boarding System. Click : The Explorer Icon on your desktop. 1. Click : Hot Spots. 2. UMMC Intranet. Click: Lawson Portal.

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Click : Hot Spots

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  1. School of Medicine Faculty On-boarding System Instruction Handout for Department Leads

  2. Accessing On-Boarding System Click : The Explorer Icon on your desktop 1 Click : Hot Spots 2

  3. UMMC Intranet Click: Lawson Portal

  4. Suggestion: Bookmark (add to favorites) this link for quick access. Enter: Your Network User Name and Password

  5. Lawson Portal 1 Click : Faculty On-Boarding 1 Click : Master View 2

  6. Lead Master Department Dashboard Click: “Faculty Entry” to add New Faculty

  7. New Faculty Information Form New Faculty Information Form

  8. New Faculty Information Form After pertinent information is entered, Click “Save”. New faculty will now appear on the “Faculty Appointment Request” dashboard

  9. Lead Appointment RequestDashboard From this dashboard you may: • “Edit” • “Route” • View Faculty Info • Access blank info form

  10. Lead Appointment RequestDashboard “Edit” You can edit faculty information until “Route” is select.

  11. Lead Appointment RequestDashboard After all information has been entered successfully Click: “Route”

  12. Electronically Transferred Once “Route “ has been selected, the new faculty’s information electronically transfers : From: the “Faculty Appointment Requests “ dashboard To: the “Master View” dashboard • The faculty information will no longer appear on the “Faculty Appointment Requests “ dashboard, after routing. Note

  13. Lead Master Department Dashboard • The Master View dashboard has some of the sameinformation capabilities as the Appointment Request dashboard but it includes columns for: • Activities • Overall Status Note • Click the name to access a “Read Only” view of the faculty information. • If errors are discovered at this point, a Faculty Affairs representative must make corrections.

  14. Lead Master Department Dashboard Click “View” for Faculty’s Activities Click: Faculty’s Name for Faculty Info (Read Only)

  15. Lead Master Department dashboard (Activities Menu) Status Legend Activities View (Abbreviated List)

  16. Lead Master Department dashboard (Activity Menu) Column Explanation Activity Column Activities are listed in order of priority Some Activities have prerequisites Activities that must be completed before the system will allow you to select. Begin Activity Column Timeline Activity MUST be started to ensure completion Started/ Completed Columns The date you start and complete an activity After selecting “Start” or “Completed”, the default date of the computer will appear. Undo Column Resets status to “Start” and “Completed Status Column “Start” date triggers count down for color status changes.

  17. Contact Information On-boarding Issues: Kathy Pipitone, ext. 45004 kpipitone@umc.edu Linda Barker, ext. 45005, lbarker@umc.edu HR Issues: Molly Brasfield, ext. 42130 mbrasfield@umc.edu Budget Issues: Betty Lou Sutherland, ext. 41027 bsutherland@umc.edu

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