Getting Started with Gmail

1. Getting Started with Gmail January 2012

2. Opening Gmail • Go to www.google.com/a/wilkes.k12.nc.us Type your username Type your password Click Sign-In

3. Logging Out Click the drop down arrow beside your email address Click Sign Out You will likely need to reenter the URL (www.google.com/a/wilkes.k12.nc.us) to sign on again

4. Inbox Buttons Select Button Refresh – Updates your inbox to show new messages

5. Inbox Buttons More Button

6. Inbox Buttons Newer/Older Arrows Message Counter

7. Inbox Buttons Split Pane Button

8. Inbox Buttons Settings Button

9. Message Buttons (Available only when a message is selected) Archive Button Delete Button Report Spam

10. Message Buttons Move To Button

11. Message Buttons Labels Button (Similar to folders in Outlook)

12. Message Buttons More Button

13. Gmail Storage Space Maximum Storage is 25 GB for mail, tasks, calendars, and document. Check storage space from the main screen before selecting a message. You may also go to Settings >Choose Settings >Scroll to the bottom of the screen> Storage Space will be noted in the bottom left corner.

14. Deleted Messages • Once messages have been deleted and emptied from the trash, the technology department will not be able to recover messages. Go to Settings >Choose Help.

15. Deleted Messages Choose Gmail Help Center

16. Deleted Messages Under Learn More >Popular articles >Choose “My messages have gone missing”

17. Deleted Messages Choose Recovering deleted messages..

18. Deleted Messages Follow the directions to attempt recovery. If the directions fail to restore your messages, choose Click here to start investigating.

19. Reading mail in Inbox Click on Inbox Click on a message to view or read.

20. Read and Unread Mail The number in parentheses indicates how many unread conversations/messages you have. Bold type indicates unread mail.

21. Opening Attachments Paperclip Icon indicates an attachment Image attachments may appear as a preview within the message.

22. Opening Attachments View opens a preview of the attachment on a new tab. Download allows you to save and open the file to your documents. The downloaded file appears in the lower left corner of the web browser. Attachments will show beneath the body of the message

23. Reporting Spam Select a spam message from your inbox. Click the Report Spam buttom.

24. Deleting Spam Spam will remain in the Spam box for 30 days before being automatically deleted. To empty Spam, Click the Spam link, select the message to delete, click Delete Forever

25. Deleting Spam You may also click on your Spam box, and choose Delete all Spam messages now.

26. Mislabeled Spam If you mistakenly mark a message as spam, click the Spam link. Select the message. Click the Not Spam button. Indecent messages can still be reported to the Technology Department to be blocked globally for all WCS users.

27. Composing a Message Click Compose. Enter email address in the To: field Click Cc: (Carbon Copy) Or Bcc: (Blind Carbon Copy) to enter email addresses.

28. Composing a Message Enter Message Text Enter Subject Click Send

29. Attaching a file Choose Attach a file

30. Attaching a file Browse to the file location and select it.

31. Attaching a file Allow time for the file to upload. Make sure the checkmark is toggled on for your file attachment.

32. Saving Drafts Drafts are automatically saved as you compose email messages. You may also click Save Now to save your draft message. Drafts may be reopened, finished, and sent later from the Drafts box. Scroll to the bottom of the draft to finish the message. Use the Send button to deliver the completed message.

33. Replying to Messages Choose the left arrow to reply to a message

34. Reply to All Click the drop down arrow to the right of the Reply button. Choose Reply to all

35. Forwarding Messages Click the drop down arrow to the right of the Reply button. Choose Forward.

36. Other ways to Reply, Reply to all, and Forward You may also choose Reply, Reply to all, or Forward from the bottom of the email message.

37. Sending to a Distribution List Click Compose Click the To: link Click the drop down arrow to the right of My Contacts Choose the Group

38. Sending to a Distribution List Click on a checkmark to deselect a recipient. Select the All link to choose all recipients in the group

39. Sending to a Distribution List Recipient names will populate in the To field Click Done to add recipients to the message

40. Spell Check Use the Check Spelling feature when composing messages. Right click on any highlighted word to find spelling suggestions.

41. Choosing Contacts Click the drop down arrow next to Mail Choose Contacts

42. Choosing Contacts Click on Directory to access individual users with wilkes.k12.nc.us email addresses Type names in the search box to find wilkes.k12.nc.us email users and click the search button. Use the forward and back arrows to navigate through the user listings.

43. Adding Contacts Click the drop down arrow next to Mail Choose Contacts

44. Adding Contacts Click New Contact. Enter the contact information in the appropriate fields. Click Add to add more fields. Changes are automatically saved.

45. Adding Contacts through the Inbox Choose a message from the recipient in your mailbox. Place the mouse on top of the image icon to the left of the recipient's name. Choose Add to Contacts

46. Adding Contacts through the Inbox You can also add contacts by clicking on the arrow beside the reply button. Choose Add to Contacts list

47. Choosing a Recipient through My Contacts Click the drop down arrow next to Mail Choose Contacts

48. Choosing a Recipient through My Contacts Choose your recipient in the Contact List by double clicking on the contact or by placing a checkmark next to the contact’s name. Click on the envelope icon to send an email to the recipient.

49. Deleting a Contact Click the drop down arrow next to Mail Choose Contacts

50. Deleting a Contact Place a check beside the contact to be deleted. Click on the drop down arrow next to More Choose Delete Contacts