1. Welcome to the Philadelphia Area SharePoint User GroupRuss BasiuraSharePoint ConsultantRJB Technical Consultingwww.rjbtech.comhttp://www.sharepointspecialists.com/russ@rjbtech.com

2. AGENDA • Quick Intro • Announcements • PhillySharePoint Website • Defining your Enterprise Information Architecture • Round Table Q & A

3. User Group Goal / Objectives • Build a local community focused on Microsoft SharePoint Technologies • Educate user group members about SharePoint Technologies • Transfer knowledge within the community • Communicate best practices • Introduce new products / solutions

4. www.PhillySharePoint.org Website for user group • SharePoint resource documents • SharePoint resource websites links • RSS Feeds • Meeting Event Schedule • Past User Group Presentations • Live Meetings • Public Discussions • Member Forums • Member Blogs

5. Upcoming Schedule • Next Meeting • March 26th 5:30 PM to 8:30 PM • RJB Technical Consulting • IA Part 2 – Implementation and Support • MOSS on W2k8 and SQL2k8 64-bit • Microsoft Greater PA Office, Malvern, PA • Ongoing Schedule • Last Wednesday of every month • 5:30 PM to 8:30 PM • Microsoft Greater PA Office, Malvern, PA

6. Conferences • MS SharePoint Conference 2008 • Seattle, WA • March 3 – 6 • http://www.mssharepointconference.com

7. Introductions PhillySharePoint Sponsors • Microsoft • Leader in software solutions • AvePoint • Leader in SharePoint Disaster Recovery Solutions • RJB Technical Consulting (www.rjbtech.com) • Philadelphia-based consulting company • Microsoft Partner • Practice Area focused on SharePoint and Information Worker Technologies • Office 2007, SharePoint 2007 Private Beta Partner

8. Calling all SharePoint architects, developers, engineers, project managers, business analysts, customizers and power users!! • RJBTech is adding new team members. We offer the opportunity to work on some of the most exciting SharePoint deployment projects in the Philadelphia area. We offer: • Bonuses • Paid SharePoint training • medical, dental, and vision • paid vacation • Paid holidays

9. Defining the Enterprise Information ArchitectureRuss BasiuraRJB Technical Consulting

10. What is Information Architecture? Information architecture (IA) is the art and science of expressing a model or concept for information. --WikiPedia.org Information architecture is : • The structural design of shared information environments. • The art and science of organizing and labeling web sites, intranets, online communities and software to support findability and usability. • An emerging community of practice focused on bringing principles of design and architecture to the digital landscape. -- Information Architecture Institute

11. Information Architecture • Define goals • Know your audience • Define information types • Define site structure

12. How do users find information? • Ask them? • Use card sorting techniques • Focus on keywords • Examine file shares to gather Information types and metadata • Use the feed back to build • Site Directory • Wireframes and Storyboards

13. Who owns the IA? • IA is living and breathing – constant change • Everyone is the steward of change • Changes are centrally administered and deployed through features • Site collection administrators (content owners)

14. SharePoint IA • How is your Information Architecture represented in SharePoint? • Web Applications • Site Collections • Sites • Lists and Libraries • Content Types • Metadata - Keywords

15. Topology Elements

16. When do you need a Web Application? • IIS Virtual Server • Isolation – Application Pools • Authentication – Windows, Basic, Forms • Host Header Definition • Unique Web.config file – data connections • Different feature deployment • Can contain many site collections and content databases

17. Site Collection Properties • Quota • Recycle Bin • Site and List Templates • Content Types • Site Columns • Security Groups and Users • Usage Reports • Navigation • Portability

18. When do you need a Site Collection? • Driven by • content size • Content owners / administrators • security

19. When do you need a Site? • Different site template • Different audience for your content • Different Security • Different site administrator • What content will be put into it? • Different branding (master page, page layouts, stylesheets) • Different functionality

20. When do you need a list or library? • Minor versioning • Receive email • Document conversions (library) • Custom send to (library) • Content types – lists only types

21. How do you decide the type of site? • Enterprise • Aggregation of content • Personalization of content • Cross-site searching • Web publishing • large audience • Mostly read-only • Team • Small audience

22. Content Types • Create your own base content types • Keep structure flat initially • Define site columns and metadata • Information Management Policies

23. Navigation • Consistency throughout site (navigational elements) • SharePoint knowledge required in order to understand relationship between the various objects (site collections, webs, lists, etc…) • Alignment with information architecture – search scoping • Branding considerations – using themes and custom master pages to help identify location within a portal • Provide an overall picture – site map – to communicate the big picture to users

24. Questions to New Site Owners • Who is your audience? • Will the content be shared externally? • What information will be stored? • Have you been to SharePoint training? • What is avg. document size? • How many documents? • Which department? • Who is the site owner? • How many contributors? • How many readers? • What is scope of search (global or local)?

25. Resources • Information Architecture Institutehttp://iainstitute.org/ • Microsoft Technethttp://office.microsoft.com/en-us/sharepointserver/HA102147321033.aspx • Joel Oleson – SharePoint Bloghttp://blogs.msdn.com/joelo/archive/2007/03/16/information-architecture-and-the-information-architect.aspx

26. Round Table Discussion

27. Giveaways and Close