Department of Labor Occupational Safety and Health Administration

1. Department of Labor Occupational Safety and Health Administration Directorate of Cooperative and State ProgramsOffice of Partnerships & Recognition OSHA Challenge Pilot Orientation November 4, 2005

2. Welcome to the OSHA Challenge Pilot Orientation

3. Course Goal & Objectives Course Goal: To provide interested employers useful information about the OSHA Challenge Pilot. Objectives: • To receive an overview of OSHA Challenge • To learn about the benefits of participating in OSHA Challenge and perceptions of the Pilot from program stakeholders • To learn how to participate in OSHA Challenge.

4. Eligibility:OSHA Challenge Pilot • Designed to reach employers that want to qualify for OSHA’s Voluntary Protection Programs • Open to all employers under OSHA’s jurisdiction who need help with developing and implementing their safety and health management systems (SHMS)

5. Purpose:OSHA Challenge Pilot • Provides a road map for safety and health excellence • Guides participants through VPP requirements • Recognizes employers (Participants) for incremental improvements in their SHMS • Leverages OSHA resources • Decreases fatalities, injuries, and illnesses

6. Success Stories from OSHA Challenge Graduates “At first when we mentioned that we were going to apply for the OSHA-Challenge, our employees didn’t understand what that meant to them or the company. Once we began to discuss what the Challenge was and what benefits it had for the employees and the company, there hasn’t been a week that has gone by where an employee hasn’t come to me asking where we stand with the VPP. They are excited right now.” Safety Director of Garber Bros. Precision Concrete, Inc.

7. Success Stories from OSHA Challenge Graduates (cont’d) “OSHA Challenge helps a company conduct an inventory of their existing safety and health management systems and provides the opportunity to enhance those systems. OSHA Challenge helped C.R. Meyer and Sons to increase employee participation and buy-in of the company’s safety effort and processes – previously it was primarily management that was involved in those processes.” Director of Risk Management/Safety C.R. Meyer and Sons Company

8. Definitions • Administrator: Facilitates implementation of Challenge stages to participating sites • Coordinator: Chosen by Administrator to help implement Pilot to the OSHA Challenge Participant • Candidate: A worksite that has applied to OSHA Challenge but has not yet been approved as a Participant • Participant: A Candidate worksite that has been accepted into the OSHA Challenge Pilot

9. Administrators - Eligibility • Can be corporations, nonprofits or federal agencies • Must have adequate resources (time, personnel, expertise) • Must have knowledge and experience in SHMS

10. Administrator Roles • Guides Participant sites through a structured process, from Stage to Stage, through a combination of: • Training and evaluation • Regular communications • On-site visits • Data collection to track progress • Serves as liaison between OSHA Challenge Participants and OSHA • Evaluates and reports on Participants’ progress to OSHA on a quarterly and annual basis

11. Coordinators • Must be knowledgeable and experienced in implementing and evaluating SHMS • Should have performed safety and health inspections or VPP on-sites evaluations • Completion of SGE or 2450 courses are helpful training • May perform hands-on program administration duties on behalf of Administrator

12. Candidates and Participants • Candidate: In process of being approved for Challenge through application process • Candidate Statement of Commitment • Challenge Information Form • Baseline OSHA 300 log information for last calendar year • Vetting by OSHA Regional Office • Letter of Acceptance from OSHA • Participant: Application complete and Letter of Acceptance signed

13. OSHA Challenge Process • Contact an Administrator or OSHA • Submit application to gain acceptance into the Pilot • Complete and have verified required actions at each of the three Stages • Communicate regularly with Administrator/Coordinator • Graduate from program after completion and verification of Stage 3 • Complete VPP application

14. OSHA’s Role • Program design and policy • Recognition and monitoring of Administrators and Participants • Program evaluation

15. Three Stages of OSHA Challenge • Participants can begin at any stage and are required to show progression in each stage through knowledge and action requirements related to: • Management leadership and employee involvement • Worksite analysis • Hazard prevention and control • Safety and health training • Each stage requires documentation and verification of Participant achievement by the Administrator before progression to the next stage

16. OSHA Challenge Program Requirements at Each Stage

17. OSHA CHALLENGE STAGES

18. Stage 1: Assess, Learn, and Develop Four main elements of Stage 1: • Management Leadership and Employee Involvement • Worksite Analysis • Hazard Prevention and Control • Safety and Health Training

19. Management Leadership and Employee Involvement Begin demonstrating visible, serious, and committed safety and health leadership by publicly accepting ultimate responsibility for safety and health in the total site as a controlling employer (or work contractually responsible for as a subcontractor), and taking other appropriate actions to begin developing a culture, creating systems, and establishing policies and procedures that support a safety and health work environment in the total site

20. Stage 1: Assess, Learn, and Develop Management Leadership • Vision • Policy Statement • Strong leadership role • Set goals and objectives • Establish clear lines of communication • Clarify responsibility, authority, and accountability

21. Stage 1: Assess, Learn, and Develop Employee Involvement • Perception survey • Employees must be educated concerning: • Their rights under the OSH Act • Their participation in the OSHA Challenge Pilot • Fundamentals of VPP

22. Stage 1: Assess, Learn, and Develop Subcontractor Worker Coverage • Develop plan for managing & overseeing subcontractors • Establish criteria and subcontractor selection process • Require subcontractor to adhere to company’s safety and health procedures • Require subcontractor to have systems in place to identify, correct, and track uncontrolled hazards

23. Worksite Analysis Begin to develop a system for identifying basic safety and health hazards, evaluating their risks, prioritizing them, and recommending methods to eliminate or control hazards to an acceptable level of risk

24. Stage 1: Assess, Learn, and Develop Conduct Baseline Safety and Industrial Hygiene Hazard Analysis • Establish initial (baseline) levels of company and subcontractor employee exposure • Review previous accidents, injuries, and illnesses • Review complaints of workplace hazards • Review previous studies • Conduct a hazard analysis of routine jobs, tasks, and procedures

25. Stage 1: Assess, Learn, and Develop Conduct Baseline Safety and Industrial Hygiene Hazard Analysis (cont’d) • Hazard analysis of significant change • Pre-use analysis • Industrial Hygiene Program (Stage 2 action) • Routine self-inspections • Accident investigations • Hazards reporting system • Trend analysis

26. Hazard Prevention and Control Begin to develop systems to prevent and control hazards in the total site

27. Stage 1: Assess, Learn, and Develop Certified Professional Resources • Ensure that outside resources are available if needed to conduct baseline hazard analysis

28. Stage 1: Assess, Learn, and Develop Hazard Elimination and Control Methods • Begin identifying and selecting the most appropriate hazard control and elimination methods to address the most serious known hazards identified through the baseline analysis • Establish and implement a system that prioritizes hazards • Implement an action plan • Enforce selected controls and incorporate into training • Require subcontractors to adopt an equivalent plan

29. Stage 1: Assess, Learn, and Develop Hazard Control Program • Establish a Hazard Control Program that meets the minimum requirements of OSHA • Hazard controls follow hierarchy of controls: • Engineering • Administrative • Work Practice • PPE

30. Stage 1: Assess, Learn, and Develop Occupational Health Care Program • Company conducts a review of OSHA 300 logs, insurance claims, accident investigations and insures all records are complete • Company employees must have access to health care services based on results of a baseline survey

31. Stage 1: Assess, Learn, and Develop Preventive Maintenance of Equipment • Company has an inventory of equipment that requires preventive maintenance • Require subcontractor to have equivalent system

32. Stage 1: Assess, Learn, and Develop Tracking of Hazard Correction • Develop and establish a hazard tracking system • Subcontractors should implement an equivalent system Emergency Preparedness and Response • Provide and plan for emergency care • Establish written emergency procedures • Train employees • Require compliance by subcontractors

33. Safety and Health Training Begin to provide training to safety and health and other staff to help them acquire the knowledge and skills they need to perform their safety and health responsibilities in the total site

34. Stage 1: Assess, Learn, and Develop Training for Managers, Supervisors, and Non-Supervisory Employees • Develop relevant training using worksite analysis activities • Provide qualified trainers/instructors • Require attendance • Ensure OSHA required training is performed

35. Stage 2:Implement, Track and Control • Continue to enhance and develop your SHMS • Fully implement and tweak your SHMS • Begin to incorporate policies for contractor contractor S&H programs requirements

36. Stage 3:Reassess, Monitor, Improve • Monitor your SHMS • Refine and enhance your SHMS • Reassess and continuously improve your SHMS

37. Time & Resources Needed to Participate in Challenge • Resource needs will vary and be dependent upon: • Complexity of work processes • Number of employees affected and training received • State and effectiveness of each Participant’s SHMS

38. OSHA Recognition • OSHA offers recognition letters at: • Initial commitment and acceptance • The completion of each of the three stages • Examples: • Letters from OSHA Area and Regional Office levels for Stage One and two completions respectively • Letter from Assistant Secretary for OSHA upon completion of Stage Three. • Participant names are often displayed during OSHA presentations around the country, and are posted on OSHA’s web page

39. Benefits • Easy to apply with few restrictions for employer eligibility • The Participant’s primary contact with OSHA is done through their Administrator • Generally, Participants can develop their SHMS at their own pace • Stage requirements and electronic stage tracking tools are provided by OSHA for all Participants

40. Benefits continued • Adopting and implementing the VPP Model through OSHA Challenge can significantly reduce injuries and illnesses in the workplace • Increased opportunity for employees at worksites and other corporate facilities to be involved in the safety and health management process • Improved profit margin - Fewer losses mean more profits! • Opportunity for participants to apply for VPP status after completion of Stage Three

41. Perceptions of the OSHA Challenge Pilot from Stakeholders* *Resulting from the annual evaluation conducted of the OSHA Challenge Pilot

42. OSHA Challenge Administrators’ Perceptions of Why the Pilot is Valuable • Increased employee involvement and improved company culture • Implemented safety and health tracking systems • Helped establish and achieve safety and health goals • Increased business prospects due to involvement in the Pilot • Increased employees’ safety and health training • Improved safety and health management systems • Reduced employees’ days away from work

43. OSHA Challenge Coordinators’ Feedback about the Pilot • “The Pilot provides motivation for employers to move through each stage by clearly stating the requirements that need to be met” • “A company may believe that they have an excellent safety and health program – yet it sits on the shelf. The Pilot highlights all levels and subparts of the whole system to create its effectiveness” • “I have seen tremendous improvement in the quality of safety and health programs – as a result of the three stages many areas of worker safety and health have been identified and addressed” • “The Pilot allows employers the ability to review their safety and health systems and make improvements”

44. OSHA Challenge Participants’ Feedback about the Pilot • “It helps companies to take a more proactive approach to safety and creates a bridge with the OSHA offices” • “So far we have had great success with improving existing policies and work atmospheres...The most valuable aspect of the information received from our mentors and the group as a whole” • Offering a Pilot is a less threatening way to try to get industries to take charge of their safety and health programs....This cooperative approach will definitely make companies want to interact with OSHA” • “Safety is the Pilot’s #1 value...Good safety means less injuries which leads to less costs (medical bills, job transfers, retraining, and time off). This Pilot is valuable to any business”

45. OSHA Challenge Participants’ Feedback about the Pilot • “The Pilot provides the opportunity to redefine a safety program to meet the VPP application procedure” • “I believe that each company that takes the time to go through the process learns a great deal about their own program and makes adjustments accordingly that makes their programs even better” • “The required commitment from the executive level of participating companies [is one of the most valuable aspects of the Pilot]” • “With senior management buy-in, participating in the Pilot can change a whole management culture” • “The contents of each stage enhanced our safety program 0 there were items I never thought to cover in our trainings or safety manuals”

46. WHAT IS THE FIRST STEP TO INQUIRE ABOUT PARTICIPATION? Contact one of the OSHA Challenge Administrators found on OSHA’s website at: http://www.osha.gov/dcsp/vpp/challenge_admin.html Are you good enough? The Challenge is yours; the rewards are great. Good Luck. See you at the Top!