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CORE Executive Board

CORE Executive Board January 27, 2010 Next CEB February 17, 2010 Agenda SQL Requests/Problem Management Summary Completed Projects Portfolio Budget Status Priority Execution Delivery Schedule Projects in Movement Program Status HCM Financials

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CORE Executive Board

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  1. CORE Executive Board January 27, 2010 Next CEB February 17, 2010

  2. Agenda • SQL Requests/Problem Management Summary • Completed Projects • Portfolio • Budget Status • Priority • Execution Delivery Schedule • Projects in Movement • Program Status • HCM • Financials • Application Development Service Request Summary • Scorecard • FMS Service Requests • Executive Issues

  3. Problem Management

  4. Problem Management Summary

  5. Completed Projectssince last CEB Item Maintenance Deposits Schedule Budget

  6. Portfolio Priority

  7. Portfolio Priority

  8. Projects in Execution Delivery Schedule

  9. Program Status HCM

  10. CORE – 2581 Time & Labor Key Activities Key Overall Issues

  11. CORE – 2600 Manager Self Service Key Activities Key Overall Issues

  12. CORE – 2674 Manager Self Service ODOT / Pilot Key Activities Key Overall Issues

  13. CORE – 2636 Commitment Accounting Rollout Key Activities Key Overall Issues

  14. CORE – 2667 HCM Functionality Enhancements Key Activities Key Overall Issues

  15. Service Catalog Requests – Employee Self Service Rollout As of February 1st, 46% of Employees will be live on ESS As of today,59% of Employees are live and/or scheduled to be live on ESS Presentations – Last ESS presentation was performed on December 17 User Password Reset functionality should be moved to production around 01/27

  16. Program Status Financials Phase II Modules

  17. CORE – 2597 Asset Pilot Key Activities Key Overall Issues

  18. CORE – 2599 Grants, Projects, Contracts with AR/Billing Key Activities Key Overall Issues

  19. CORE - 2602 AP Workflow Status Key Activities Key Overall Issues

  20. CORE – 2610 Inventory ODOT Key Activities Key Overall Issues

  21. ODOT Phase II Update

  22. Program Status Within 10% of plan Within 20% of Plan Over 20% of plan

  23. Program Status Within 10% of plan Within 20% of Plan Over 20% of plan

  24. FMS Service Requests

  25. Issues Issue Status 1) PeopleSoft requires agencies to be on bi-weekly payroll to support integration between payroll and Projects / Grants / Contracts. DEQ and Commerce are not moving toward a bi-weekly payroll. A detail plan has been created and presented to DEQ and Commerce. Commerce has committed to the plan And DEQ is in the process of reviewing. 2) The fixed asset rollout plan has been Completed and additional state resource is required to deliver on the current Schedule. Determining how to fund the project with additional state resource. 3) The bi-weekly payroll conversion was more difficult for the agencies and HCM Team than expected. We will conduct a post mortem on the bi-weekly payroll project and determine what we can do to make this conversion process seamless. 4) ODOT has delayed their Implementation of Grants/Projects/ Contracts, Inventory, and Time and Labor. The team is currently re-planning the Implementation for the four pilot agencies - (DEQ, Commerce, ODOT, OESC).

  26. Executive Notes • Communications: • Next Quarterly Partners meeting: Feb.4, 2010 • Financial Advisor Group meeting: Jan. 27, 2010 • Roadmaps in development: • Procure to Pay – Jan. 2010 • OKDHS under refinement – Feb. 2010 • Special CEB Meeting – Review ODOT Revised Plans - TBD

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