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Funded Activities

Funded Activities. Two Options to Consider. August Implemented extracurricular guidelines September: Public presentation on GVSD’s extracurricular programming, expenses, revenues Overview of activity fees Board recommends surveying the school community October:

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Funded Activities

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  1. Funded Activities Two Options to Consider

  2. August • Implemented extracurricular guidelines • September: • Public presentation on GVSD’s extracurricular programming, expenses, revenues • Overview of activity fees • Board recommends surveying the school community • October: • September School Board Presentation posted on website • Distributed electronic survey • November • Presented survey data at public Board Meeting • December to April • Three new Board Members • Compiled enrollment data • Brainstormed other options Where we’ve been

  3. Act 1 constraints and the new fiscal realities of school districts have restricted spending. • Scrutiny has increased across the district, region, and state as districts implement activity fees and/or cut extracurricular programming. • GVSD’s funded activity programming is more robust than benchmarked school districts. Our Reality

  4. Quick Overview District Extracurricular Programs

  5. Activities that are facilitated by paid coaches or advisors. Definition of Funded Activities

  6. How Many Funded Activities are Offered in Garnet Valley?

  7. How Many Students Participate?

  8. How Do We Compare?

  9. The comparison data shows that our elementary program is more robust than other districts. • GV Elementary Funded Activities: 36 • Benchmarked District Average: 6 GVSD Elementary Funded Activities

  10. Financial Overview and Impact of Extracurricular Programming

  11. Revenues and Expenses: • Revenues: $57, 373 (gate receipts); $612, 706 (student activity receipts) • Expenses: Athletic—$1.4m; Non-Athletic—$1.3m • Total for 2012-13: $2,077,188 • Expenses are inclusive of salaries, benefits, contracted services, transportation, field maintenance, etc. Revenues and Expenses

  12. Booster Club-any parental or community support group that provides services, awards, funds and/or equipment for school district sponsored programs. Our Community Financially Supports our Programs

  13. Average booster fees for athletics: $93 • Range: Football $200 to Cheerleading $50 • Average booster fees for non-athletics: $50 • Range: Drum Line $300 to Environmental Club $7 • Booster fees, only—does not include fund raising, trip costs, donations, miscellaneous equipment, etc. Our Community Financially Supports our Programs

  14. Charge Activity Fees • Reduce Elementary Funded Activities Options

  15. Due to the implementation of the supplemental guidelines, we are planning to reduce 10 or more funded activities at the secondary level for a budget savings of approximately $21,000 Regardless of the Direction

  16. Growing trend in Pennsylvania and nationally • Requires students and their families to pay fees to participate in extracurricular activities One Option: Charge Activity Fees

  17. 52% of respondents support the idea of implementing activity fees to help the district support its extracurricular programs. • 36% of respondents who have a child or will have a child in the district support the idea of implementing activity fees. • 76% of respondents who do not have a child in the districtsupport the idea of implementing activity fees. What the survey said…

  18. I would support the implementation of an activity fee that ranges between (choose one). • $25 to $75—63% • $75 to $125—25% • $125 to $175—6% • $175 to $225—6% • 70% of respondents support a family fee cap that sets a maximum amount that families are required to pay. Fee Ranges Per Survey

  19. Assumptions: • Individual Participants • High School: 900 • Middle School: 700 • Elementary School: 1156 • Tiered system—$75, $50, $25 • One time fee—one fee to participate in multiple activities • Fee cap not applied • Based on individual participants and the tiered system: $131,400 Estimated Revenue—a Multitude of Options

  20. Another Option: Reduce Elementary Funded Activities

  21. Our programming is significantly more robust in the absence of a strongly articulated need. • Elementary students in our demographic have access to multiple community based after school activities and programs. Why pick on the elementary?

  22. Secondary programming is • more congruent with the programming of other districts. • more tied to educational research and need. • part of college, military, and vocational expectations. • an opportunity for students to secure scholarship opportunities • Families currently contribute to the programs. Why not the Secondary?

  23. Band • Chorus • Orchestra • Drama • Robotics • Reading Olympics Some examples of programs that could remain at the elementary level

  24. Modeled after the GV summer camp program • Self sustaining through tuition • Tuition would reflect the cost of salaries, materials, room utilization, etc. Increased opportunities for students and teachers • Activities generated by student interest, teachers’ passions, community need, etc. Elementary After-School Activity Program

  25. Provide quality programs tailored to student needs. • Provide teachers an opportunity to work in areas of passion • Promote student success and after care • Provide an equal opportunity to teachers who wish to make supplemental income. • Promote fiscal responsibility utilizing creative solutions. • Align our programs with benchmarked districts while remaining competitive. What this idea attempts to do…

  26. Approximately $75,000.00 in sustained savings. • Guideline implementation has created $21,000 in efficiencies • Not impacted by fluctuating enrollments, fee caps, or families that opt out. • Does not require compliance oversight and collection logistics • Maintains after school programming for all students but requires the elementary parents to pay a fee for activities. • Sustained savings with efficiencies realized through guideline implementation, aligns the district with benchmarked districts. After School Activities—A Compromise Option

  27. Board takes action to give administration a direction • Depending on the Board’s vote, administration must begin the implementation. Next Steps?

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