Over view of working of Accounts department

1. Over view of working of Accounts department

2. Accounts DepartmentGazetted cadre • Sr.DFM- ( K.K.Goyal) • DFM-I -( Sri N.G.Das) • DFM-II -( Sri Ujjawal Goswami) • ADFM-I –( Sri. R.N. Banarjee) • ADFM-II – Sri S. Goswami) • ADFM-PC- (Sri S. N. Datta)

3. Accounts establishment( NG)Accounts office

4. Accounts EstablishmentCash Office

5. Activities of Different Sections • Administration- Salary, D& AR, Pass, PTO and other general staff matters, efficiency, Audit, Court Cases. • Establishment / Non Gazetted---Salary, restructuring arrears, TA & OT vetting, Bonus payment, watching recovery on accounts of Admitted Debit, Hospital Diet Charge, Stock Sheet, Accounts and Audit Inspection. BOS • Establishment Gazetted--- • PF section: mainly accountal of PF Credit and Debits and their monthly reconciliation, PF withdrawals( approx. 800 Per Months), PF settlement (Approx. 80-100 Per months)

6. Activities • Pension and Settlement– Disposal of all normal and abnormal retirement cases, court cases, service continuity, verification, printing of PPO, despatches etc. • Suspense Section: This section maintain different suspense heads like HBA, MCA, Computer Advance, Cycle advance, Fan Advance, etc. • Finance Earning: Finance earning proposals,( mainly commercial) SLR, STD/PCO, canteens,Land,Advertising etc. bills recoverable from outside parties like land building, siding, . • Expendiure: All contractors and other Misc. bills. Telephone, electricity……….

7. Activities • Finance Section: Scrutiny and vetting of Proposals, estimates, vetting of Briefing Notes and Tabulation Statements, Vetting of agreements, variation statements and other Misc. works • Books II( mainly Records keeping): all the paid Vouchers are received and checked ........ and preserved for future references ......... • Books and Budget: All accountal, Debit and Credit from other units…printing of Cash Book……. Accounts currents

8. Activities • Efficiency: Mainly MPR/ PCDO, replies to different letters from other offices. • Inspection: Mainly inspection of different executive offices. • Stock verification : Stock verification is done by HQ Stock verification wing but their replies, recovery and closure is watched by Division.

9. Activities • Cash Side-Sr. DC Cash • Pay side- Sr. DC Pay

10. Work distribution( Sr.DFM) • Administration • Efficiency • Budget • All Finance proposals, Estimates, variations

11. DFM-I • Audit objection • Stock verification • Inspection • Tenders ( Sr.DEN-II,Sr.DEN- III, Den-Bridge and Electrical & Commercial Deptt.)

12. DFM-II • Pension • New Pension Scheme • Books • Tender cases of Sr. Scale finance power other than looked after by DFM-I • Computerization and AFRES

13. ADFM-I • Establishment both Gazetted and Non- Gazetted section. • TA, OT, NDA and KMA vetting. • Tenders of Junior Scale level.

14. ADFM-II • PF withdrawal, settlement and Expenditure • Post Audit including Cheque writing and Suspense section. • Tender cases of Junior Scale level.

15. ADFM-PC • Pension section. • Bills recoverable and other recoveries. • Agreement vetting, Briefing note vetting. • Tender cases at Jr. scale level.

16. Action Plan items

17. Action Plan Items

18. Action Plan

19. Action Plan

20. Important Parameters which are monitored through PCDO • PAN Numbers • New Pension Scheme • Revenue Expenditure • Capital Expenditure • Audit reports • Stock Sheets

21. AUDIT OBJECTION

22. Audit Objection

23. Bills Recoverable in Cr.

24. Bills Recoverable • There is Rs. 55 Lakhs outstanding against sidings which have been closed since last 15-20 years. And there is very remote possibility of its realisation. • There is Rs. 97.75 Lakhs out standing against In-operative siding which also is very difficult to realise. • There is Approx. Rs. 30 Lakhs as electrical dues against Co-operative societies, union offices , Institutes/ Clubs which is also not being paid .

25. Bangladesh Railway • Engine Hire Charges. • Damage and deficiency. • Single control

26. STOCK SHEET

27. Stock SheetMajor Deptt

28. Hospital Diet Charge in ‘000’

29. Admitted Debit in ‘000’

30. Unsanctioned Expenditure

31. Revenue and Capital Expenditure • Are available in separate sheet.

32. Pending work study Reports • no

33. Periodical transfer of staff holding sensitive posts • All staffs holding sensitive posts have been periodically transferred.

34. Computerization • AFRES programme for Computerization of Accounts activities is under implementation.

35. Problem AreaRevenue expenditure • All department should strictly stick to the sanctioned Revenue grant. • For all Revenue proposals of more than Rs 15 lakhs or Rs 20 Lakhs – prior administrative approval of DRM be obtained before processing.

36. Problem areasBank Payment • The division is lagging in salary payment through banks ( Poor 13 % of total employees). A drive be started to cover at least all supervisors. (Action Plan 50%)

37. Problem AreaEFT • For contractors payments EFT scheme have been implemented since Oct. 2008 and nearly

38. Over time – suggestion for reduction • For all staffs earning OT more than 50 hours in a Spell ( 14 Days ) should be countersigned by ADRM

39. Completion Report • As per Engg. Code for all Capital works Completion reports be prepared ( Chapter XVII- Engg. Code) but presently it is not being prepared.

40. Any Other Items • Copy of Last month MPR is also attached for more detail information.