GSA IT Commodity Streamlined BPA’s Solutions and Benefits

1. GSA IT Commodity Streamlined BPA’s Solutions and Benefits Robert Back, Business Management NITCPCharles Wingate, Chief, Branch A NITCPGSA/FAS/ITS 16 May 2012

2. Agenda • IT Commodity BPAs Overview • Ordering Procedures • Accessing BPAs • Assisted Acquisition Support • Points of Contact

3. BPA 1 BPA 4 BPA 2 BPA 5 BPA 3 BPA 6 NITCP offers six BPAs for IT commodities • Video Tele-Conferencing (VTC) Equipment • Desktop Unit • Basic, Moderate and Advanced Systems • Mobile Products • VOIP Phones • Webcams • Headsets • Monitors • Various Sizes • LCD • Wide screen • Computers • Laptops • Notebooks • Desktops • Data Storage • Servers • Racks • Routers • Tablets • Tablets • Semi-rugged Tablets

4. ITS Mission, Vision, and Value • Our Mission • To excel at providing customers easy access to IT solutions through quality industry partners to fulfill government mission requirements • Our Vision • Great Government through Technology • Our Value • To reduce total acquisition time, cost, and risk, • allowing our customers to focus on their mission

5. ITS Program Offices • ITS Program Offices administer contract vehicles and deliver acquisition services to customer agencies to buy IT and telecommunications offerings and strategic solutions • Assisted Acquisition Services (AAS) provides complete acquisition lifecycle support to government agencies Network Services ProgramsYour one-stop shop for telecommunications solutions IT Schedule 70Fair and reasonable prices for IT products and services Governmentwide Acquisition ContractsComprehensive and flexible contracts that provide virtually any IT service IT Commodity Program IT commodities and ancillary services through innovative ordering ITS Center for Strategic Solutions and Security Services Good for Government Programs Services Assisted Acquisition

6. ITS Offerings and Solutions • ITS offers government customers access to IT products, services, and strategic solutions Communications and Network Services Offerings ITS “Great Government through Technology” Professional Services Hardware Products and Services Security Software Products and Services Strategic Solutions

7. NITCP Mission • Provide easier ordering and lower prices for IT commodities and ancillary (integral and related) services to customers nationwide • Innovative solutions (i.e. Requisitions, Government Purchase Card, etc.) • Assisted acquisition support • Consolidate IT commodity purchasing across agencies to drive down costs and improve services

8. Customer Benefits • All the IT commodities you need in one place • Tiered discounts for volume purchasing • Simplified data collection and enhanced transparency • Socio-economic options for small business procurement • IT commodities in full compliance with TAA regulations • “Green” preference purchasing options • IT commodity procurement aligned with the Federal IT 25-point plan

9. NITCP addresses common agency challenges Cost Savings • NITCP drives down costs for agencies by: • Obtaining schedule discounts • Utilizing reverse auctioning • Offering tiered volume discounts • NITCP provides insights on IT acquisition spend by: • Delivering quarterly usage reports for level III data • Issuing monthly performance metrics and customer surveys Customer Reporting • NITCP aligns with the administration by: • Consolidating and reducing overhead of IT commodities • Complying with eWaste and GHG requirements • Providing spend data for strategic sourcing insights Alignment with Administration Priorities

10. BPA 1 BPA 4 BPA 2 BPA 5 BPA 3 BPA 6 NITCP offers six BPAs for IT commodities • Video Tele-Conferencing (VTC) Equipment • Desktop Unit • Basic, Moderate and Advanced Systems • Mobile Products • VOIP Phones • Webcams • Headsets • Monitors • Various Sizes • LCD • Wide screen • Computers • Laptops • Notebooks • Desktops • Data Storage • Servers • Racks • Routers • Tablets • Tablets • Semi-rugged Tablets

11. Below the Micro Purchase Threshold ($3,000) procedures • Place with any vendor included in the BPA group • Attempt to distribute orders among all BPA holders • Vendors have a $0.00 order minimum • As part of the government’s green initiatives, larger orders are encouraged to reduce the number of deliveries and transactions

12. Over the Micro Purchase Threshold ($3,000) procedures • Employee with appropriate purchasing authority to execute the order • At least three vendors must be evaluated by surveying DOD EMALL, GSA Advantage!, vendor catalogs or vendor pricelists • Vendors outside the IT Commodity BPA need not be surveyed

13. Over the maximum order threshold ($150,000) • The schedule contract maximum order threshold for IT commodity products is $150,000 • The $150,000 threshold represents a dollar value that a potential order automatically qualifies for a price reduction

14. Ordering decisions based on best value • Price is not the only factor to consider • Past performance • Special features of the supply or service • Trade-in considerations • Probable life of the item • Warranty considerations • Maintenance availability • Environmental and energy efficiency considerations • Delivery terms

15. GSA Advantage! features and benefits • NITCP BPA vendors, products and pricing may be accessed from multiple points: • GSA Advantage NITCP Store • GSA eBuy (solicit competitive quotes from BPA vendors)

16. GSA Advantage! features and benefits • Includes competition component for large buys (as required by FAR 8.405) • Using eBuy • Limited to NITCP BPA holders only • NITCP BPA holders participate in eBuy

17. NITCP IT Commodity Store provides: • Direct access to NITCP BPAs • Filtering capabilities for green items, small business, etc. • Browse / price comparisons • eBuy redirect – cart quotes • Price reductions • Quantity discount pricing • Options / accessories • Saving, managing and forwarding cart options • Order history, reorder, status and spend alerts

18. Before logging in, the user will see the MAS price and the NITCP IT Commodity BPA price. • Direct access to the NITCP IT Commodity BPA portal • Direct access to individual vendors NITCP IT Commodity BPA catalogs.

20. Search Options • Browse • Search • 4 filters

21. Search options • Keywords and any filters • Consolidated view (showing) • Expanded view.

22. Expanded View • “Search within results” • NSN/mfr part number • Product • Manufacture • Contractor • Contract number • Price (ascending) • Price (descending) • Compare NITCP BPA and Non BPA vendor prices

23. Review Order • Messages and Warnings • Purchase Details

24. Review • Order • “Update Cart” button • “Park Cart “ button

25. Confirmation • Page • Payment information • Shipping address(es) • Purchase order details • Line item details

27. Why use NITCP for assisted acquisition support? • Our customers can be assured of the following: • NITCP will deliver timely, high-quality assisted acquisition support that provides best value acquisition • NITCP has a well-trained, well-equipped workforce with a customer focus • NITCP provides the technical, acquisition, project management and financial management professionals to support your IT commodity requirements

28. What is the value add of assisted acquisition support within the NITCP? • Assisted acquisition support delivers best-value results for customers and ensures compliance with requirements • Acquisition planning • Contract vehicles selection • Issue RFPs or RFQs • Determine price reasonableness • Execute contract award • Facilitate kick-off meeting • Resolve contractual issues • Perform contract admin • Conduct contract closeout

29. How does the customer get started? • Sign interagency agreement (IAA) • Provide a point of contact (POC) • Participate in creation of PWS / SOW / SOO / BOM • Participate in development of IGCE, QC Matrix, etc. • Participate in technical evaluation • Provide funding • Participate in kick-off meeting

30. Points of Contact • Website: http://www.gsa.gov/itcommodity • List of all NITCP BPAs with vendor information • Links to ordering portals • Ordering guides, FAQs and slipsheet • GSA Customer Service Directors at http://www.gsa.gov/csds • NITCP Contacts • Phone: (855) 850-4827 • Email: itcommodities@gsa.gov

31. Questions?