PARCEL NET OPERATIONS

1. PARCEL NET OPERATIONS Presentation 3.4.1.1

2. Role of Supervisor • Supervisor to login in ParcelNet software • Perform the Day begin • Allocate the job among PSAs. • He would assign the work • among PSAs for mail agency / bag receipt desk, bag opening desk, sorting, bag closing desk and bag despatch desk. • among MTS officials.

3. Role of Supervisor

4. Parcel Bag • A parcel bag may contain : • Ordinary registered parcels, value payable parcels, • Insured bags containing single insured parcel or insured VP Parcel. • Business Parcels • EVP & BPCOD Parcel • Second class Registered packets

5. Receipt of parcel bags Scan the bag barcode here

6. Opening of parcel bags Scan the article barcode here

7. Opening of insured bags • If insured bag is received, open it carefully and check the weight, condition of the bag etc. • If INS articles are received, • Transfer them physically to Supervisor • Transfer them through Software • Supervisor will acknowledge in the software • Check with the entries, weigh the article and note the ascertained weight in the Parcel List. • If there is difference in weight, Supervisor ensures further action

8. Transfer of INS article

9. Sorting of parcel mail articles • Parcel mail articles are sorted as prescribed in the sorting list i.e. latest sorting extract issued by Directorate based on the pincode mapping • Keep the Parcel Sorting Case locked when the sorting work is not going on, to ensure security of parcels

10. Closing of insured bags • If INS articles are available for closing • Receive them from HSA physically and through software • Acknowledge through software • Close the insure bag carefully

11. Closing of parcel bags Scan the article barcode here

12. Parcel List • After completion of scanning of articles & bag is closed in the software, the parcel list is generated

13. Closing of parcel bags • The articles may be checked with the entries in the list to avoid missendings / missorting • Attach the acknowledgements, if any, with the parcel list concerned • Parcels, Insured bags, if any, and the parcel list are placed inside a sound and strong bag

14. Closing of parcel bags • Parcel bag is closed with the prescribed bag label addressed to the office of destination • Closed bag is sealed with the parcel seal.

15. Circle wise allocation of Barcode For Parcel Bags

16. Circle wise allocation of Barcode For Parcel Bags

17. Despatch of parcel bags

18. Parcel Bags Despatch Report

19. Final duties • Perform the Shift End in the software • Take the print outs of • Parcel Abstract • Consolidated Abstract • Detailed Abstract – Receipt and Despatch • Supervisor will print the following reports after performing Day End • INS Check Sheet • Bag Transfer Report (if any) • Bag received and closed report (if required) • Daily Report • Totals on both the sides of the Abstract should be tallied • Parcelnet communication should be executed at regular intervals

20. Parcel Abstract - Consolidated

21. Parcel Abstract – Detailed Abstract (Receipt & Despatch)

22. Daily Report of Supervisor

23. Daily Report of Bags Received and Closed

24. Exercise • Exercise 2.3