1. INFRASTRUCTURE PLANNING “A GUIDE FOR PROJECT PLANNING AND PROPOSAL DEVELOPMENT” Presented by Community Development Block Grant

2. DEFINITION Webster Dictionary: INFRASTRUCTURE- A substance or underlying foundation: esp., the basic installations and facilities on which the continuance and growth of a community, state ,etc. depend, as roads, schools, power, plants, transportation and communication systems etc.

3. PLAN • A Scheme or program for making, doing, or arranging, something; project, design, schedules, etc. (impractical, visionary plan) • A method of proceeding • Plans refers to any detailed method, formulated beforehand, for doing or making something

4. PROJECT PLANNING PROCESS • Strategic Planning-citizen participation • Identifying and Prioritize Projects • Identify Resources • Conduct Project Assessment • Project Plan Development • Project Planning Scenario

5. Strategic Planning • Develop a Team of Stakeholders • Schedule a strategic planning session • Conduct a public forum or survey • Review and analysis the results • Conduct SWOT Analysis • Mission and Goals • Direction and outcome • Identify Resources

6. PROJECT PLANNING • Strategic Planning-citizen participation • Identifying and Prioritize Projects • Identify Resources • Conduct Project Assessment • Project Plan Development • ICDBG Scenario

7. Identify and Prioritize Projects • Identify the Project - Status • Identify potential Partners • Develop criteria • Develop Method of Prioritizing • Develop Priority Listing • Obtain community approval

8. PROJECT PLANNING • Strategic Planning-citizen participation • Identifying and Prioritize Projects • Identify Resources • Conduct Project Assessment • Project Plan Development • Project Planning Scenario

9. Resource Development • Research all potential funding • Get Criteria and Requirements • Compile Good Data- make your case • Develop a Budget (limits) • Invite for presentations • Coordination meetings • ASK QUESTIONS

10. PROJECT PLANNING • Strategic Planning-citizen participation • Identifying and Prioritize Projects • Identify Resources • Conduct Project Assessment • Project Plan Development • Project Planning Scenario

11. Project Assessment Steps • Identify the product, purpose,stakeholders, constraints and assumptions • Project Approval • Identify Quantifiable Objectives-successful • Identify Deliverables and Benchmark • Project Scope – outcome • Follow the approval process

12. PROJECT PLANNING • Strategic Planning-citizen participation • Identifying and Prioritize Projects • Identify Resources • Conduct Project Assessment • Project Plan Development • Project Planning Scenario

13. Project Plan Development • Describe the project • Define approval process • Work with Stakeholders (expectation) • Identify Deliverables • Write Scope of Work • Identify the Phase of Project (Initiate, Plan, Implement, Close Out)

14. Project Plan Development • Identify Roles and Responsibilities (Assignment) • Negotiate on the Acceptance Criteria • Identify risks • Development communications plan • Sponsor approves risk plan (update) • Use Project Schedules (monitor) • Sponsor approves project plan • Follow approval process

15. PROJECT PLANNING • Strategic Planning-citizen participation • Identifying and Prioritize Projects • Identify Resources • Conduct Project Assessment • Project Plan Development • Project Planning Scenario

16. PROPOSAL FORMAT • SUMMARY/OVERVIEW • INTRODUCTION/HISTORY • PROBLEM STATEMENT/NEEDS • GOALS/SCOPE OF WORK • BUDGET • SCHEDULE • SUPPORTING DOCUMENTATIONS

17. Sample: ICDBG Proposal • Identify project-eligibility • Request for Feasibility Study (partnerships) • Identity recipients (stakeholders) • Survey of Income (requirements) • Leveraging (resource) • Supporting Resolution (citizen participation) • Cost Estimate and Schedules (budget) • Deliverables (outcome)

18. ICDBG CRITERIA Capacity- Reports, Audit, Qualification, etc. Soundness of Approach-O/M, Cost effectiveness Statement of Need- Project Description, beneficiaries Leveraging- match Comprehensiveness and Coordination – plans, support, etc.

19. ICDBG • Threshold • Realistic • Achievable • Citizen Participation • Community Development Statement • Survey • Available funds for matching • Mapping

20. Community Development Block Grant • P.O. Box 2365 • Window Rock, Arizona 86515 • Phone: (928) 871-6539