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Enhancing Downtown Motorpool: Cost Savings and Improved Service through Consolidation

On February 3, 2010, Director Michelle Mitchell presented a revolutionary plan for the Downtown Motorpool, aiming to consolidate vehicle pools and enhance service. By reducing the fleet size by 34% and purchasing more fuel-efficient vehicles, the initiative promises a one-year payback period. The introduction of a user-friendly, web-based reservation system replaces outdated vehicle logs, offering efficient oversight of vehicle usage. This shift not only decreases maintenance costs and greenhouse gas emissions by 48%, but also improves the operational logistics of vehicle management throughout the downtown area.

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Enhancing Downtown Motorpool: Cost Savings and Improved Service through Consolidation

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  1. DOWNTOWN MOTORPOOL Director Michelle Mitchell Presented by James Tillman February 3, 2010 Cost Savings, Improved Service

  2. Motorpool Organization

  3. Downtown Motorpool • Business As Usual • Older vehicles with low utilization, poor fuel efficiency, and high maintenance cost

  4. Downtown Motorpool • New consolidated downtown motorpool paradigm: • Consolidate pools, increase utilization, decrease costs, introduce new reservation technology • Reduce motorpool size 34%, scalable plan that works whether we start with 100 or 25 vehicles • Purchase more vehicles for younger, cheaper, greener fleet • Less cars, More user friendly, Less Cost, More value

  5. Downtown Motorpool Savings & Scale Consolidating 65 vehicles into downtown motorpool of 43 fuel efficient vehicles with web based 24-hour check out system has payback period of 1 year

  6. Downtown Motorpool (Vehicle Quality) • Less cars, but increased ratio of new vehicles with low mileage • More fuel efficient vehicles • 48% less GHG emissions

  7. Downtown Motorpool (User Friendly) • Car Pool Management System • 24 hour web based checkout system • No more vehicle logs; monitors mileage, drive time, operator • Safe and secure w/ Immobilizer • Additional benefits • Less parking spaces and administration

  8. Downtown Motorpool (Maintenance) • Current motorpools consist of many old and underutilized vehicles leading to: • High maintenance costs • Extremely high cost per mile • High tie-up rates • Poor gas mileage • More parking spaces required • Consolidated motorpool of younger vehicles reduces these costs

  9. Downtown Motorpool (Logistics) • Performance Measurement • Car Pool Management System will automatically track vehicle use, mileage, downtime and operators • Actual utilization data will make future pool size decisions easy • Chargeback Rates • Chargeback for use is recommended, with free use initially to test • With actual usage data, we can then determine actual chargeback rates, whether by time, mileage, or a hybrid mechanism

  10. Downtown Motorpool Thank You

  11. Vehicle Stats by Location

  12. Vehicle Stats by Department

  13. Downtown Motorpool Vehicles in Garages on: New Year’s Eve 8 a.m. (Non-Peak) Thurs, Jan. 28, 11-11:45 a.m (Peak)

  14. Downtown Motorpool

  15. Downtown Motorpool

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