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Introduction to Project Management for New Supervisors in Pharmacy

This overview provides essential insights into project management (PM) for new pharmacy supervisors. It defines PM as the discipline of planning, organizing, and managing resources to achieve specific goals within a defined timeframe. The presentation covers the project's lifecycle, from initiation to closeout, including training resources from the Veterans Affairs (VA). Attendees will learn about project selection, planning techniques, execution strategies, and the importance of lessons learned in future projects. Various resources for further training opportunities are also provided.

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Introduction to Project Management for New Supervisors in Pharmacy

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  1. An Overview ofProject Management New Supervisors’ Call 2/16/2012

  2. Contact Information Elaine Lindsay Twedt, PharmD, MS, BCPS, CACP Business Manager, Pharmacy Recruitment and Retention Office (PRRO) VA Outpatient Clinic 1767 Village Park Dr. Orangeburg, SC 29118 (803) 378-4823 elaine.twedt@va.gov

  3. Outline • PM definition • Brief History • Introduction to PM • Initiation, Planning, Execution, Closeout • VA training and resources

  4. Polling Question How much do you know about the Project Management (PM) discipline? A. I have never heard of PM. B. I am familiar with PM, but have no formal training. C. I am knowledgeable in PM and apply it to my work. D. I am PMP® certified and I keep a copy of the PMBOK® on my coffee table at home.

  5. PM Defined • PM is the discipline of planning, organizing, securing, managing resources to achieve specific goals • A project is a temporary endeavor with a defined beginning and end • Undertaken to bring about beneficial change or added value

  6. Project vs. Not a Project Project Not a Project Permanent Daily business operations Repetitive, consistent Examples Filling prescriptions Placing procurement order Running Ambulatory Care Clinics • Temporary • Resource-constrained • Brings change • Examples • BCMA implementation • Pharmacy Research Project • American Pharmacists Month Celebration

  7. A Brief History of PM • Worldwide • Vitruvius(1st century BC) • Henry Gantt(1861–1919), “Father of Planning and Control Techniques” • 1950’s: organizations apply PM tools and techniques to engineering projects • Veterans Health Administration • 2003: VA launched OneVA PM Certification and Training program to meet Office of Management and Budget’s (OMB) mandate for qualified IT project managers • rolling out to Education, Program Offices

  8. Introduction to PM

  9. Four-phase life cycle

  10. Project Initiation • Influences, stakeholders, project team • Project selection, cost-benefit ratio, present value, net present value • Project charter • Formulating good objectives (SMART) • Requirements specifications, Statement of Work (SOW), assumptions, constraints

  11. Project Planning

  12. Work Breakdown Structure (WBS)

  13. Estimating and Scheduling • Expected = (O+ML+P)/3 • Scheduling

  14. Gantt Chart Example

  15. Project Execution • Monitoring and controlling is ongoing and used by the team • Change can be managed with a well-designed change management system • Earned value shows the project manager the difference between what was planned and what has occurred at a certain point in time • Risk response plans can be used to manage risks • Conflict is inevitable and must be managed • Verify scope against agreed-upon requirements. Closing out with the customer involves both technical acceptance and sign-off.

  16. Project Closeout • Plan for closeout in the WBS and the schedule • Procurement and project or phase closeout ensure that all project requirements are met • Lessons learned impart valuable knowledge to your organization for use in future work • Closing out the project with the team, stakeholders, and yourself • Includes appropriate recognition and celebration of your efforts

  17. VA Project Management Training • For VISN employees of Program Office employees • http://vaww.onevapmcertification.va.gov • The George Washington University School of Business and ESI International • Up to 18 months to complete 7 core courses • Managing Projects • Project Leadership, Management, and Communications • Scheduling and Cost Control • Risk Management • Quality for Project Managers • Contract Management Principles and Practices • Project Management Applications • Masters Certificate in Project Management from GWU

  18. Screenshot of VA PM home page

  19. Talent Management System (TMS) • www.tms.va.gov • 134 offerings for PM training

  20. Resources Available on PRRO sitehttp://vaww.infoshare.va.gov/sites/vapharmacyinformatics/Prro/default.aspx • Under “Popular Documents;” also under “New Pharmacy Supervisors” tab • Click on “Project Management Tools” folder

  21. Questions?

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