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Lab-Wide Earned Value Management System Project Core Team Meeting

Lab-Wide Earned Value Management System Project Core Team Meeting. October 15, 2008 Dean A. Hoffer/Elaine McCluskey. Agenda. System Description and Implementing Procedures Document Clarifications [Elaine] Gap in Variance Thresholds [Harry/Elaine] Status of document approvals [Elaine]

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Lab-Wide Earned Value Management System Project Core Team Meeting

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  1. Lab-Wide Earned Value Management System ProjectCore Team Meeting October 15, 2008 Dean A. Hoffer/Elaine McCluskey

  2. Agenda • System Description and Implementing Procedures • Document Clarifications [Elaine] • Gap in Variance Thresholds [Harry/Elaine] • Status of document approvals [Elaine] • Rollout of the approved Lab-Wide EVMS • Next Steps [Dean] • Training • 2 Day EVMS Training • Special Topic Areas raining may need to be given [All] • Discuss thoughts on LCLS and PNNL tool demos [All] • FYIs • Status of customized Cobra CPR5 3 month rolling average report [Suzanne] • Update on last weeks EVMS presentation with Pier [Dean/Elaine] • Update on last week’s Oversight Committee meeting [Dean/Elaine] • Status of Action Items Lab-Wide EVMS Project Core Team Meeting

  3. Document Clarifications • management reserve in Cobra bucket, contingency to be tracked outside • flowcharts all formatted alike by EG&G, scheduling one revised again to include more participants • added PMTs back into system description • added functional manager responsibilities in several places • free physicist policy ref added to 005 • in kind work to be tracked with milestones for schedule variance – added in 004 and 006 • inclusion of references to specific CPR formats and minimum requirements to use CPR1 and CPR5 in 006 Lab-Wide EVMS Project Core Team Meeting

  4. Variance Threshold Gap • CPI and SPI Color Thresholds for both Accumulative to Date and Rolling 3 Month Average • Green .88 – 1.2 (.1 gap between green and yellow 1.2 to 1.3) • Yellow .85 - .88, 1.3 – 1.5, Not updated in past 30 days • Red <.85, > 1.5, No data Lab-Wide EVMS Project Core Team Meeting

  5. Status of Document Approvals • Ed Temple has signed the Implementing Procedure and System Description Signature Pages • Pier signed System Description on 14-Oct. Lab-Wide EVMS Project Core Team Meeting

  6. EVMS Rollout Suggestions • Plan on memo from Pier to be sent to all current and planned project folks, plus D/S/C heads for distribution down • Article in Fermilab Today (in the Director’s Corner or separate article) • OSC suggested short presentation to lab sr management meeting • OSC suggested that Field Financial Managers specifically be informed • OSC suggested PM appointment letter from Pier specifically mention use of EVMS as requirement Lab-Wide EVMS Project Core Team Meeting

  7. Next Steps • By 17-Oct the approved System Description and Implementing Procedures posted on OPMO webpage available for all to access • Rollout System to Lab Lab-Wide EVMS Project Core Team Meeting

  8. Special Topic Training • Initial list of topic areas • Change Control Process • Work Authorization • Statusing • Variance Analysis and Reporting, including float analysis. • Discuss format of training • Identify Leads Lab-Wide EVMS Project Core Team Meeting

  9. FYIs • Status of customized Cobra CPR5 3 month rolling average report [Suzanne] • Update on last weeks EVMS presentation with Pier [Dean/Elaine] • Update on last week’s Oversight Committee meeting [Dean/Elaine] Lab-Wide EVMS Project Core Team Meeting

  10. Highlights from Presentation to Pier • FYI, FRA was created only to manage Fermilab, therefore won’t use this system for another contract • Discussed free physicist concept, Pier agreed using milestones and details in schedule to manage and not costs is ok • Pier fully supports that NOvA needs to get EVMS implemented and with all CAMS knowledgeable Lab-Wide EVMS Project Core Team Meeting

  11. Highlights from 9-Oct Oversight Committee Meeting • Discussed who should be invited/required to attend the training – need to make the list • Discussed roll out – prior slide • Comments on tools – agreed would help us have some standardization, but takes long time to develop? • Informed them on MR/contingency determination in Cobra • Handling spares is not needed for EVMS certification process Lab-Wide EVMS Project Core Team Meeting

  12. Initial Training Invitation List Lab-Wide EVMS Project Core Team Meeting

  13. Action Items Lab-Wide EVMS Project Core Team Meeting

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