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Contracts and Grants EPAF Training

Contracts and Grants EPAF Training

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Contracts and Grants EPAF Training

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  1. Contracts and Grants EPAF Training College of Arts and Sciences Karen Patrick Cathy Payne Trina Porcher June 2011

  2. Today’s Objectives

  3. What to do before beginning an EPAF… • Contact PI • Will they be receiving any other salary? • Special Assignments • Summer Session Assignments • Grant Activity • Teaching Overloads • Continuing Education Activity • Workshop Preparation • Course Development • Dual Employment

  4. What to do before beginning an EPAF Cont.. • What Grant fund #’s to use? • 22XXXX- 101010 • 22XXXX- 101030 • How much salary and for which month? • Who will be getting paid? • Other faculty • Research Assistants

  5. What to do before beginning an EPAF Cont.. 2. Check NBAJOBS • Verify annual salary • Verify the faculty member has an assignment • Check to see if they have had an Add Pay before using the departmental pooled position number. • N999XX-A# • E999XX-A#

  6. Start your Summer Salary Add Pay EPAF

  7. Nine Month Faculty Calculate Salary: • Summer salary from a grant is considered extra work outside the faculty member’s normal working hours or contract period. • Most faculty members are on a 9 month contract. • The period of non-contract is considered to be 5/16 – 8/14. • These are their Summer months

  8. Nine Month Faculty • For the period 5/16 -5/31, a 9 month faculty member can earn up to ½ of 1/9 of their annual salary. This can be paid in the May check , as long as the EPAF reaches the Provost’s Queue prior to May payroll deadline. • For the periods 6/1 – 6/30, a 9 month faculty member can earn up to 1/9 of their annual salary. This can be paid in the June check , as long as the EPAF reaches the Provost’s Queue prior to June payroll deadline. • For the periods 7/1 – 7/31, a 9 month faculty member can earn up to 1/9 of their annual salary. This can be paid in the July check , as long as the EPAF reaches the Provost’s Queue prior to July payroll deadline. • For the periods 8/1 – 8/14, a 9 month faculty member can earn up to ½ of 1/9 of their annual salary. This can be paid in the August check , as long as the EPAF reaches the Provost’s Queue prior to August payroll deadline.

  9. Example: Jimmy Choo is a 9 month faculty member with and annual salary of $90,000. Can you calculate what his summer salary will be for the months of May, June, July and August? May $90,000 ÷ 9 = $10,000.00 x .50 = $5,000.00 June $90,000 ÷ 9 = $10,000.00 July $90,000 ÷ 9 = $10,000.00 August $90,000 ÷ 9 = $10,000.00 x .50 = $5,000.00

  10. Summer Salary Ten-month Faculty Add Pay

  11. Ten Month Faculty • Summer salary from a grant is considered extra work outside the faculty member’s normal working hours or contract period. Many Department Heads/Chairs are on a 10 month contract. • The period of non contract is considered to be 6/1 – 7/31. • These are Summer months • A 10 month faculty member can earn up to a total of 2/10 of their annual salary, from all sources during the summer months.

  12. Ten Month Faculty • For the periods 6/1 – 6/30, a 10 month faculty member can earn up to 1/10 of their annual salary. This can be paid in the June check , as long as the EPAF reaches the Provost’s Queue prior to June payroll deadline. • For the periods 7/1 – 7/31, a 10 month faculty member can earn up to 1/10 of their annual salary. This can be paid in the July check , as long as the EPAF reaches the Provost’s Queue prior to July payroll deadline.

  13. Example: Cherry Klan is a 10 month faculty member with and annual salary of $80,000. Can you calculate what his summer salary will be for the months of June and July? June $80,000 ÷ 10 = $8,000 July $80,000 ÷ 10 = $8,000

  14. EPAF Instructions and Examples http://www.uncg.edu/aas/deptheads/OnlineCollegeManual.htm

  15. BUY OUTS • Has the grant allowed for course buyouts? • What % of the PI’s effort is allowed? • What are the funding amounts that can be charged to the grant? • What are the dates of the grant and are there any restrictions written in the grant regarding timing of course buyouts?

  16. Questions?