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Contract Process

This guide outlines the new vendor contract submission process at AABC-MU, designed to enhance efficiency. Step 1 involves submitting vendor contracts to aabc.mucontracts@oregonstate.edu, including necessary approval and, for personal services, the PSCW form. Subsequent steps detail the review, drafting, and signature routing by AABC-MU, culminating in fully executed contracts and payment initiation. Our goal is to ensure faster turnaround times, eliminate redundant processes, and empower departments with data for improved decision-making. For suggestions, please contact us at the provided emails.

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Contract Process

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  1. Contract Process AABC-MU

  2. Step One • Submit Vendor Contracts to aabc.mucontracts@oregnostate.edu • If you are procuring a personal service – complete the PSCW and submit this form to aabc.mucontracts@oregonstate.edu • Include budget authority approval • Send ANYTHING with terms and conditions to aabc.mucontracts@oregonstate.edu

  3. Step 1 Examples • Rental Agreements • Facility Use Agreements • Hotel Agreements • Click-Through Agreements • Personal Service Contracts

  4. Step 2 • Contract assigned for review/drafting at AABC. • Department notified that contract/PSCW has been received

  5. Step 3 • AABC-MU drafts and routes contract for all signatures • AABC-MU sets up vendor in payment system

  6. Step 4 • Fully executed contract disseminated to all parties (vendor and department contact) • Payment initiated

  7. Why “new” process? • Business Center makes payments for contracts. Business Center also capable of communicating with the following departments: • PCMM • Vendor Maintenance • Risk management • Business Affairs • OSU Foundation • All Central Offices • Business Center is initiating Lean processes • Information will be time stamped • Data analyzed • Bottlenecks identified • Solutions created, implemented and communicated out

  8. Goal • Faster turnaround times • More available data for decisions making • More options • One stop shop • Elimination of redundant flows of information • Make process more proactive and less reactive

  9. Moving Forward • Please submit all requests to aabc.mucontracts@oregonstate.edu • We encourage “participation” and ideas to better the process. Please submit these ideas to aabc.mucontracts@oregonstate.edu • Be prepared to put numbers to processes! Get excited.

  10. Contact info • AABC.MUContracts@oregonstate.edu • Mitchell Barrington • Mitchell.barrington@oregonstate.edu • Alex Leziy-Miller • Alexandra.leziy-miller@oregonstate.edu • Mike Abraham • Mike.abraham@oregonstate.edu • Whitney Turner • Whitney.turner@oregonstate.edu • Jennifer Creighton • Jennifer.creighton@oregonstate.edu

  11. Thank you!

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