Reduce Your Printing Costs

Reduce Your Printing Costs Reduce your overall departmental printing costs thru user education and simple, easy to use printing techniques. Rebecca Goodman Todd Klingaman Adam Re Office of Information Technology Hardware Support

How much does Princeton University really print? Reducing Your Printing Costs

How much does Princeton University really print? Last year, 10,632,117 sheets of paper were printedin the libraries and OIT clusters. Reducing Your Printing Costs

How much does Princeton University really print? Last year, 10,632,117 sheets of paper were printedin the libraries and OIT clusters. If stretched end-to-end, these pages would stretch for 1,845.85 miles. This distance is two-thirds the width of the United States, twice the distance from London to Rome, and three times the distance between Princeton and Kalamazoo, Michigan. A ream of paper sits two inches tall and contains 500 sheets of paper. This much paper would be over 3,544 feet tall when stacked. Reducing Your Printing Costs

How much does Princeton University really print? Last year, 10,632,117 sheets of paper were printedin the libraries and OIT clusters. If stretched end-to-end, these pages would stretch for 1,845.85 miles. This distance is two-thirds the width of the United States, twice the distance from London to Rome, and three times the distance between Princeton and Kalamazoo, Michigan. A ream of paper sits two inches tall and contains 500 sheets of paper. This much paper would be over 3,544 feet tall when stacked. But this was only 20% of all University paper needs! Reducing Your Printing Costs

How much does Princeton University really print? Last year, 10,632,117 sheets of paper were printedin the libraries and OIT clusters. If stretched end-to-end, these pages would stretch for 1,845.85 miles. This distance is two-thirds the width of the United States, twice the distance from London to Rome, and three times the distance between Princeton and Kalamazoo, Michigan. A ream of paper sits two inches tall and contains 500 sheets of paper. This much paper would be over 3,544 feet tall when stacked. But this was only 20% of all University paper needs! During 2007-2008, the University purchased a total of 53,279,500 sheets of paper Reducing Your Printing Costs

So you can see that printing is a large financial endeavor at Princeton and cutting costs would have an impact on reducing the budget at the University. Reducing Your Printing Costs

What is the single most important component to reducing printing costs? Reducing Your Printing Costs

What is the single most important component to reducing printing costs? User Education Reducing Your Printing Costs

We can channel our cost cutting measures • into the following areas: Reducing Your Printing Costs

We can channel our cost cutting measures • into the following areas: • Reducing paper usage Reducing Your Printing Costs

We can channel our cost cutting measures • into the following areas: • Reducing paper usage • Reducing toner usage Reducing Your Printing Costs

We can channel our cost cutting measures • into the following areas: • Reducing paper usage • Reducing toner usage • Printing Efficiently Reducing Your Printing Costs

We can channel our cost cutting measures • into the following areas: • Reducing paper usage • Reducing toner usage • Printing Efficiently • Printing Electronically Reducing Your Printing Costs

We can channel our cost cutting measures • into the following areas: • Reducing paper usage • Reducing toner usage • Printing Efficiently • Printing Electronically • Increasing User Awareness Reducing Your Printing Costs

Reducing Paper Usage Reducing Your Printing Costs

Reducing Paper Usage • Print double sided whenever possible. Make sure the duplex mode is the default on your departmental printers and copiers. Reducing Your Printing Costs

Reducing Paper Usage • Print double sided whenever possible. Make sure the duplex mode is the default on your departmental printers and copiers. • Turn off cover sheets and blank pages. If each of your print jobs comes out with a cover sheet, consider turning cover sheets off if possible. Reducing Your Printing Costs

Reducing Paper Usage • Turn off cover sheets and blank pages. Reducing Your Printing Costs

Reducing Paper Usage • Print double sided whenever possible. Make sure the duplex mode is the default on your departmental printers and copiers. • Turn off cover sheets and blank pages. If each of your print jobs comes out with a cover sheet, consider turning cover sheets off if possible. • Turn off the printer’s start up page. Many printers have an initial startup page printed out when first powered on. We have over 1000 printers on campus. If energy policies dictate printers being turned off each day, we can save a lot of paper this way. Reducing Your Printing Costs

Reducing Paper Usage • Print double sided whenever possible. Make sure the duplex mode is the default on your departmental printers and copiers. • Turn off cover sheets and blank pages. If each of your print jobs comes out with a cover sheet, consider turning cover sheets off if possible. • Turn off the printer’s start up page. Many printers have an initial startup page printed out when first powered on. We have over 1000 printers on campus. If energy policies dictate printers being turned off each day, we can save a lot of paper this way. • Use ‘Print Preview’ feature before you print. Rather than printing your document to see how it looks, use “Print Preview” before you print. This will allow you to check formatting and margins. Print only after you are satisfied that your document is formatted properly. Reducing Your Printing Costs

Reducing Paper Usage • Use ‘Print Preview’ feature before you print. Reducing Your Printing Costs

Reducing Paper Usage • Print double sided whenever possible. Make sure the duplex mode is the default on your departmental printers and copiers. • Turn off cover sheets and blank pages. If each of your print jobs comes out with a cover sheet, consider turning cover sheets off if possible. • Turn off the printer’s start up page. Many printers have an initial startup page printed out when first powered on. We have over 1000 printers on campus. If energy policies dictate printers being turned off each day, we can save a lot of paper this way. • Use ‘Print Preview’ feature before you print. Rather than printing your document to see how it looks, use “Print Preview” before you print. This will allow you to check formatting and margins. Print only after you are satisfied that your document is formatted properly. • Use ‘Pages Per Sheet’ feature. This feature reduces paper consumption by allowing you to print up to 16 pages per sheet of paper per side. For example, it is possible to print a 48 page document using only 6 pieces of paper. Reducing Your Printing Costs

Reducing Paper Usage • Use ‘Pages Per Sheet’ feature. This feature reduces paper consumption by allowing you to print up to 16 pages per sheet of paper per side. Reducing Your Printing Costs

Reducing Paper Usage • Use ‘Pages Per Sheet’ feature. This feature reduces paper consumption by allowing you to print up to 16 pages per sheet of paper per side. Four pages per sheet One page per sheet Reducing Your Printing Costs

Reducing Paper Usage • Print double sided whenever possible. Make sure the duplex mode is the default on your departmental printers and copiers. • Turn off cover sheets and blank pages. If each of your print jobs comes out with a cover sheet, consider turning cover sheets off if possible. • Turn off the printer’s start up page. Many printers have an initial startup page printed out when first powered on. We have over 1000 printers on campus. If energy policies dictate printers being turned off each day, we can save a lot of paper this way. • Use ‘Print Preview’ feature before you print. Rather than printing your document to see how it looks, use “Print Preview” before you print. This will allow you to check formatting and margins. Print only after you are satisfied that your document is formatted properly. • Use ‘Pages Per Sheet’ feature. This feature reduces paper consumption by allowing you to print up to 16 pages per sheet of paper per side. For example, it is possible to print a 48 page document using only 6 pieces of paper. • Employ ‘Print and Hold’ or ‘Walkup’ printing. This feature is standard on most newer printers and copiers. You may print the document, but it does not come out of the printer until you walk up to the printer and release it. Reducing Your Printing Costs

Reducing Paper Usage • ‘Print and Hold’ or ‘Walkup’ printing. Choose printer and select ‘Properties. Reducing Your Printing Costs

Reducing Paper Usage • ‘Print and Hold’ or ‘Walkup’ printing. Select ‘Other Options’ then Print and Hold Reducing Your Printing Costs

Reducing Paper Usage • ‘Print and Hold’ or ‘Walkup’ printing. Some of the available options. Reducing Your Printing Costs

Reducing Paper Usage • Employ ‘Print and Hold’ or ‘Walkup’ printing. Reducing Your Printing Costs

Reducing Paper Usage • ‘Print and Hold’ or ‘Walkup’ printing. Select what option you want. Reducing Your Printing Costs

Reducing Paper Usage • Use “Uniprint” to manage printing on departmental printers. • Departments can put networked printers on Uniprint, a print management system that keeps track of each print job. Currently, OIT and the Library use Uniprint to manage public printing stations. With Uniprint reports you can monitor who is printing and how much. Uniprint also has optional print release stations that allow you to print confidential material and reduce unnecessary printing. • Any department interested in using Uniprint should • send email to clusters@princeton.edu Reducing Your Printing Costs

Reducing Toner Usage Reducing Your Printing Costs

Reducing Toner Usage • Print in ‘Draft’ or ‘Econo’ mode. This reduces the amount of toner applied to the paper. Reducing Your Printing Costs

Reducing Toner Usage • Print in ‘Draft’ or ‘Econo’ mode. Reducing Your Printing Costs

Reducing Toner Usage • Print in Black and White or Grayscale. Reducing Your Printing Costs

Printing Efficiently Reducing Your Printing Costs

Printing Efficiently • Larger, high volume printers are more cost effective than smaller desktop models. Sharing larger, high volume printers is more cost effective than having many small printers. As a rule of thumb, the smaller the printer, the higher the price per page (ppp). Departments can save money by discouraging the use of small printers on each desk and, instead, having larger centralized printers. Walk a few extra steps to pick up output – and save money! Reducing Your Printing Costs

Printing Efficiently • Larger, high volume printers are more cost effective than smaller desktop models. Phaser 3124 desktop 3.0¢ per page Phaser 5500 workgroup .85 ¢ per page The Phaser 3124 costs 353% more than the Phaser 5500 to print a single sheet. Reducing Your Printing Costs

Printing Efficiently • Larger, high volume printers are more cost effective than smaller desktop models. Sharing larger, high volume printers is more cost effective than having many small printers. As a rule of thumb, the smaller the printer, the higher the price per page (ppp). Departments can save money by discouraging the use of small printers on each desk and, instead, having larger centralized printers. Walk a few extra steps to pick up output – and save money! • B/W prints on color printers are not always inexpensive. Printing in color all the time is expensive. Use black and white as the default print mode or use grayscale. If you print color all the time, or black and white, your consumable costs may not change . While using less toner is good, there is still a higher b/w cost associated with color printers. Reducing Your Printing Costs

Printing Efficiently • B/W prints on color printers are not always inexpensive. Color printing B/W printing The same file printed in both color and b/w. In this example, the color prints on the Phaser 6130 are about 10.6 cents each, while the b/w prints are 3 cents. The black and white prints are still about 3 times more as expensive as printing on a monochrome printer. Even though it is black and white, it is still expensive. Reducing Your Printing Costs

Printing Efficiently • Larger, high volume printers are more cost effective than smaller desktop models. Sharing larger, high volume printers is more cost effective than having many small printers. As a rule of thumb, the smaller the printer, the higher the price per page (ppp). Departments can save money by discouraging the use of small printers on each desk and, instead, having larger centralized printers. Walk a few extra steps to pick up output – and save money! • B/W prints on color printers are not always inexpensive. Printing in color all the time is expensive. Use black and white as the default print mode or use grayscale. If you print color all the time, or black and white, your consumable costs Amy not change . While using less toner is good, there is still a higher b/w cost associated with color printers. • Inkjet printers vs. color laser printers. While inkjet printers tend to be initially very inexpensive, the cost of the cartridges make the cost per print deceivingly high. Laser printers have a higher initial cost, but the cost per print is significantly lower. Reducing Your Printing Costs

Printing Efficiently • Inkjet printers vs. color laser printers. The Lexmark X6650 inkjet costs 287% more than the Phaser 7760 laser to print a single sheet. Reducing Your Printing Costs

Printing Efficiently • Larger, high volume printers are more cost effective than smaller desktop models. Sharing larger, high volume printers is more cost effective than having many small printers. As a rule of thumb, the smaller the printer, the higher the price per page (ppp). Departments can save money by discouraging the use of small printers on each desk and, instead, having larger centralized printers. Walk a few extra steps to pick up output – and save money! • B/W prints on color printers are not always inexpensive. Printing in color all the time is expensive. Use black and white as the default print mode or use grayscale. If you print color all the time, or black and white, your consumable costs Amy not change . While using less toner is good, there is still a higher b/w cost associated with color printers. • Inkjet printers vs. color laser printers. While inkjet printers tend to be initially very inexpensive, the cost of the cartridges make the cost per print deceivingly high. Laser printers have a higher initial cost, but the cost per print is significantly lower. • Increase the functionality of the departmental copier. Putting a departmental copier on the network makes it a multifunction machine – in addition to being a copier it is a document server and a scanner. Your copier can also serve as a networked printer, replacing a pricey desktop printer for your casual printer users. Reducing Your Printing Costs

Printing Efficiently • Increase the functionality of the departmental copier. Departmental copier printer interface Reducing Your Printing Costs

Printing Efficiently • Increase the functionality of the departmental copier. Departmental copier web interface Reducing Your Printing Costs

Print Electronically Reducing Your Printing Costs

Reduce Your Printing Costs