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Preserving Louisiana Collections

Preserving Louisiana Collections. Louisiana Library Association March 8, 2013 Faye Phillips V F Phillips Consulting. Pew Research Center Internet and American Life Project. “ Library Services in the Digital Age” January 22, 2013

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Preserving Louisiana Collections

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  1. Preserving Louisiana Collections Louisiana Library Association March 8, 2013 Faye Phillips V F Phillips Consulting

  2. Pew Research CenterInternet and American Life Project • “Library Services in the Digital Age” • January 22, 2013 • http://libraries.pewinternet.org/files/legacy-pdf/PIP_Library%20services_Report_012213.pdf

  3. Environmental Practices • Controlling damaging light • Temperature and humidity • Pest management • Handling and shelving • Emergencies

  4. Controlling Damaging Light • Turn off lights when room not in use • Close blinds • Cover exhibit cases to block sunlight until exhibit area is open • Don’t work in direct sunlight • No flash on cameras

  5. Temperature and Humidity • Keep HVAC functioning and maintained • Improve circulation with fans • Cut drafts • Don’t continuously change thermostats • Use low cost monitors • Wear appropriate clothing

  6. Pest Management • Employ good housekeeping • Initiate a collection area cleaning project • Ban food and drink from collection work/storage areas • Sticky traps • Close book drops when library is open • Provide wet umbrella bags

  7. Handling and Shelving • When are White Gloves in style and when are they not? • Wash your hands and if patron is handling fragile items for which gloves should not be worn ask them to wash their hands before proceeding • Shelve oversized items separately if needed to keep them from being placed on spines or fore-edges • Put loose leaf or thin newsletters/publications in pamphlet binders so they do not curl • Keep items snug on shelves • Teach student workers to identify shelving problems

  8. Emergencies • Keep a phone tree and emergency contact information • Practice building escapes such as fire drills with staff and patrons • Have a non-work e-mail where you can be contacted as cell phones might not work during an emergency • Practice the proper use of fire extinguishers

  9. IMLS Connecting to Collections • In 2011 an Institute of Museum and Library Services Connecting to Collections Statewide Preservation Survey was undertaken in Louisiana. The purpose of the project was to identify preservation needs across the state and to help individual institutions determine the preservation conditions within their own facilities. • The final summary report is available at:http://www.lib.lsu.edu/special/research/c2c report2011.pdf • A link to the original survey questions is:http://www.lib.lsu.edu/special/research/c2c surveyquestions.pdf

  10. Funding for Preservation • Improve pubic/private support for collection stewardship • Seek to assign modest budget for preservation • Attend free webinars • Self education • Join LYRASIS for a Free Webinar "NEH Preservation Assistance Grants." • March 13, 2013 12-1 PM ET

  11. Our biggest preservation problems will continue to be: • Lack of storage space and shelving • High humidity/mold • Lack of budget/funding for preservation • Lack of environmental control • Lack of staff to complete preservation projects

  12. Libraries need help with: • Preservation program planning • Consulting – circuit riding archivist/preservationist • Funding • Training • Inventorying of collections

  13. Relevant and useful websites • Library of Congress Preservation http://www.loc.gov/preservation/care • Northeast Document Conservation Center • http://www.nedcc.org/resources/leaflets.list.php • See: Storage Methods and Handling Practices http://www.nedcc.org/resources/leaflets/4Storage_and_Handling/01StorageMethods.php • Conservation Center for Art & Historic Artifacts • http://www.ccaha.org/publications/technical-bulletinsA Preventive Conservation Primer • This leaflet gives an overview of many of the aspects that are encompassed by preventive conservation. • http://www.ccaha.org/uploads/media_items/hbcu-collections-handling-essentials.original.pdf Collections Handling Essential

  14. Relevant and useful websites • Archival Training Collaborative ATChttp://www.archivaltraining.org • See Resources Available Online • Division of Libraries, Deleware Department of State • http://libraries.delaware.gov/services/connecting_to_collections.shtml • See Policies for Institutions • University of California San Diego • UC San Diego Stacks Cleaning Guidelines

  15. Preservation of Louisiana Collections • Faye Phillips • V F Phillips Consulting • Baton Rouge, LA • vfphillipsco@gmail.com • www.vfphillipsco.com • 225-252-4554

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