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BGSU/PeopleSoft

BGSU/PeopleSoft. Admissions (Undergraduate) Bio/Demo (Campus Community) FA Term Build September 2008 Go-Live. Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!.

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BGSU/PeopleSoft

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  1. BGSU/PeopleSoft Admissions (Undergraduate)Bio/Demo (Campus Community)FA Term Build September 2008 Go-Live Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  2. Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  3. Agenda • Introduction • Implementation Schedule • Development • Integration • Business Process Evaluation • System Testing Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  4. Agenda • Training • Change Management • Communication • Go-Live Activities • Executive Summary Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  5. Introduction Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  6. Project Management Team • Project Directors • Bill Gerwin • Chris Cox • Project Manager • Leslie Wilbourn

  7. Admissions (Undergraduate) Team • Admissions Functional Team • Carol Hague, Functional Team Lead • Cecilia Castellano, Functional Team Lead • Rich Kasch, Technical Team Lead • Deahtra Johnson, Functional Consultant

  8. Admissions (Graduate) Team • Admissions Functional Team • Eric Zahnle, Functional Team Lead • Rich Kasch, Technical Team Lead • Deahtra Johnson, Functional Consultant

  9. Student Records Team • Student Records Functional Team • Sue Lau, Functional Team Lead • Laura Waggoner, Functional Team Lead • Sue Tomor, Technical Team Lead • Peggy Johnson, Functional Consultant

  10. Financial Aid Team • Financial Aid Functional Team • Tina Coulter, Functional Team Lead • Jerry Ameling, Technical Team Lead • Robbie de Leur, Functional Consultant

  11. Student Financials Team • Student Financials Functional Team • Kate Witemore, Functional Team Lead • Rhonda Montague, Functional Team Lead • Deb Clink, Technical Team Lead • Karen Hansen, Functional Consultant

  12. Residence Life Team • Residence Life Functional Team • Jason Gross, Functional Team Lead • Jason Dunn, Functional Team Lead • Rich Kasch, Technical Team Lead

  13. MDMC Committee • Master Data Management Committee

  14. Implementation Schedule Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  15. August 2008 • Academic Structure • Fully Implementing • Course Catalog • Fully Implementing

  16. September 2008 • Campus Community • Bio/Demo Data • People Data • Admissions • Undergraduate Application Processing • Financial Aid • FA Term Build

  17. October 2008 • Student Records • Schedule of Classes • Graduate College • Admissions – Application Processing • Admissions • Prospect Load • View Access

  18. Implementation Schedules • December 2008 • R25 • DARwin • Prospect Load – Part II • Admissions Load - Changes • January 2009 • RMS • Student Program/Plan • Term Activation • Residency • Aid Year Activation • ISIR Load 0910

  19. Implementation Schedules • February 2009 • Matriculation • Enrollment • Graduation Application • Rollover Aid • Assign Budgets • Verification System Confirmation • GL Interface • Cashiering • Bursar Holds • Web Payments • Student and Group Post

  20. Implementation Schedules • March 2009 • Auto Packaging • Initial Award Letters • April 2009 • Open Enrollment • Packaging • Alternative Loans • Award Authorizations • Tuition Calculation • Billing • Refunds

  21. Implementation Schedules • May 2009 • HEI Reporting • Loan Disbursements • June 2009 • Matriculation • Grading • Transcripts • Award Authorizations • July 2009 • Tuition Calculation

  22. Development Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  23. Conversions • Academic Structure • Tables • Admissions (Undergraduate) • None • FA Term Build • None

  24. Conversions • Bio/Demo (Campus Community) • Names 395,915 records • Addresses 440,192 records • eMail Addresses 41,373 records • Phone Numbers 286,516 records • Ethnicity 298,833 records • Emergency Contacts 18, 355 records • Emergency Phone 18,075 records • Citizenship 271,366 records • Visa Permit 15,767 records • Service Indicators 93,207 records • External Education 372,366 records • Candidate GPA 258,752 records • Comments 65,048 records • Test Scores (External) 212,814 records • External Organizations

  25. Interfaces • Academic Structure • None • Admissions (Undergraduate) • PSCSS Data back to UAS • Bio/Demo (Campus Community) • PSCSS Data back to SIS • PSCSS Data back to DB2 • PSCSS Data back to PSFMS • FA Term Build • None

  26. Reports • Bio/Demo (Campus Community) • Utilizing Delivered Reports • No Custom BGSU Reports* (Development Pending) • Admissions (Undergraduate) • Utilizing Delivered Reports • No Custom BGSU Reports* (Development Pending) • FA Term Build • None

  27. Customizations • Academic Structure • Translate Values • Bio/Demo (Campus Community) • Translate Values • FA Term Build • None* (Development Pending)

  28. Customizations • Admissions (Undergraduate/Graduate) • Undergraduate Admissions Strategy • Graduate Admissions Strategy • Batch Assignment of 3C’s • SAT Total Calculation Process • BGSU Auto Admissions Process • Letter Generation Provides functionality to work as a companion to PeopleSoft. For example, PeopleSoft does not deliver an on-line application to collect data. Then data is moved directly to a suspense area in the OAR.

  29. Portal Self-Service • Admissions (Undergraduate/Graduate) • None (UAS On-Line Application) • None (GAS On-Line Application) • Bio/Demo (Campus Community) • BGSU Portal (Employees Only!) • Replaces Change My Address • FA Term Build • None

  30. Integration Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  31. Integration • Human Resources/Payroll • PSHRMS - PSCSS • Financial Management System • PSFMS • Integration Points!!!

  32. Secondary Systems • SIS • Dual Data Entry (Urgent ID Creation) • Interfaces were required to keep the current Bio/Demo (Campus Community) synchronized • September 22, 2008, PSCSS is the official system of record for Bio Demo Data for BGSU

  33. Business Process Evaluation Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  34. Business Process Evaluation • Documented Current SIS Process • Fit/Gap Session • Fit/Gap Issues Log (Results of Fit/Gap) • Modeling • Fit/Gap Resolutions • Modeling Documentation • Unit Testing

  35. Admissions • Approximately 15,000 Undergraduate applications are processed in an academic year • Approximately 5,000 Graduate applications are processed in an academic year • Approximately 1,500 Continuing and Extended Education

  36. System Testing Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  37. September 2008 • Conversion • Interfaces • Reports • Customizations • Admissions Business Processes • Firelands Admissions Business Processes • Student Records Business Processes • Financial Aid (limited Business Processes) • Student Financials (limited Business Processes) • Human Resources Business Processes • Payroll Processing • Student Employment Business Processes

  38. Participants • Undergraduate Admissions Staff • Graduate Admissions Staff • Registration and Records Staff • Financial Aid Staff • Student Financials Staff • Firelands Staff • Human Resources Staff • Payroll Staff • Student Employment Staff

  39. Pre Production Testing • The importance of the Pre-Production Test is to walk through only those activities that will be completed the weekend of go-live. It is important that all of the details are recorded and documented in order to validate that the database, back office, and individuals responsible for maintaining the CSSPRD system are ready.

  40. Training Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  41. Training Opportunities • Functional Back Offices • Fit/Gap • Modeling • Power Squad Sessions • Unit Testing • User Validation • August 2008 Integration Testing • Colleges and Departments • Open Forum • Power Users • Advisory Group • Change Management

  42. On-Line Training • CSS 110 Introducing Campus Solutions • CSS 120 Understanding Academic Structure • CSS 130 Campus Solutions: Learning the Basics • CSS 140 Understanding Campus Community 271 TotalIndividuals Successfully Completed the On-Line Training

  43. Change Management Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  44. Change My Address

  45. Campus Community • Campus Community is a single database that stores all: • Prospective Students • Current Students • Former Students • Alumni • Current Staff • Former Staff • and Faculty information as Bio-Demo data.

  46. Summer 2009/Fall 2009 • Application data will be located in PSCSS NOT SIS • View access training • October 2008 • Training Required

  47. Communications Admissions (Undergraduate), Bio/Demo (Campus Community), FA Term Build – Go-Live September 22, 2008!

  48. BG@100 Project Team • The BG@100 project team has been diligently working on multiple communication efforts in order to educate the Bowling Green State University administration, faculty, and staff regarding the upcoming changes to the student administration system.

  49. BG@100 Web Page • There is extensive information that has been developed and published on the BG@100 – Project Home Page. Information on this page is continually updated and includes the following: • Project History • BG@100 Milestones • Monthly Updates • Executive Steering Committee • BG@100 Action Items • BG@100 Information Items • BG@100 Moratorium Items • BG@100 Project Organization • BG@100 Training • BG@100 Frequently Asked Questions • Glossary of Terms • BG@100 Project Related Documents • BG@100 Communications • Rumor Mill • HCM Specific Information • FMS Specific Information

  50. BG@100 Web Page • There are several sections devoted to the Campus Solutions System information. This information can be found in the CSS Specific Information section of the BG@100 – Project Home Page: • CSS Implementation Timeline (updated August 2008) • CSS Implementation Go-Live Monthly Listing • CSS BG@100 Open Forums • CSS Advisory Sessions • CSS Campus Community / MDMC Information • CSS Power Squad Members • CSS Security Forms • CSS Town Hall Events • CSS Implementation Final Scope, Executive Summary • CSS Training Web Page • CSS Introduction to Campus Solutions (Power Point) • CSS Introduction to Academic Structure (Power Point) • Graphic Representation of BGSU Academic Structure • CSS Campus Solutions: Learning the Basics (Power Point) • CSS Courses and Classes (Power Point) • CSS Understanding Campus Community (Power Point) • CSS Understanding Admissions (Power Point)

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