BGSU Term Activation: Understanding the Process and Terminology
Learn about BGSU's Term Activation process, including terminology, processes affected, and how it prepares student records for enrollment. Manual activation is allowed for exceptions.
BGSU Term Activation: Understanding the Process and Terminology
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Presentation Transcript
BGSU/PeopleSoft Term Activation
Objectives • What is Term Activation? • Understanding Term Activation Terminology • Understanding the Term Activation Process • Understanding Processes Affected by Term Activation in other Campus Solutions Modules
What is Term Activation? • Term Activation is both the name of a page and a process in Campus Solutions that must be completed each term a student intends to enroll in classes at BGSU Process: Page:
What is Term Activation? • The Term Activation process makes Student Records active for the term and allows students to enroll for classes • This process is usually completed automatically, by Registration and Records, each semester, prior to the start of enrollment (Term Activation Batch Process) • In addition, Term Activation can be conducted manually, by Student Services Offices, for late enrolling students (Term Activate a Student page)
Term Activation Terminology • Menu Path for the Term Activation Page : Records and Enrollment Student Term Information Term Activate a Student
Term Activation Terminology • You will navigate to the Term Activate a Student Search page:
Term Activation Terminology • Academic Institution Displays the Academic Institution if set as a user default (BGSUN)
Term Activation Terminology • Academic Career: The student is categorized as an Undergraduate or Graduate
Term Activation Terminology • Academic Program: Designates the course of study to which the student applies, is admitted into, and graduates from HLTH = Health and Human Services
Term Activation Terminology • Term: The term in which the student is active
Term Activation Terminology • Student Career Number: Differentiates a student’s multiple academic programs within the same academic career and is used to perform various calculations including academic level and load
Term Activation Terminology • Academic Level: Term Start • Academic level of student at the beginning of the term • Academic Level: Term End • Academic level of the student at the end of the term
Term Activation Terminology • Academic Year • The system defaults the academic year based on the Term entered • Academic Load • Is the student full-time or part-time? • Eligible to Enroll • A check in the box indicates the student is able to enroll for the activated term
Term Activation Terminology • Menu Path: Records and Enrollment Career and Program Information Student Program/Plan
Term Activation Terminology • You will navigate to the Student Program/Plan Search page:
Term Activation Terminology • Primary Academic Plan • The active academic plan for a student
Term Activation Terminology • Effective Dates • Effective Dates are key in determining which term changes take effect
Understanding the Term Activation Process • Students must be associated with an Academic Career tied to a valid/active Academic Plan within an Academic Program before they can be term activated
Understanding the Term Activation Process • The following screen shot shows the process completed each semester by the Registration and Records Office: • Records and Enrollment Term Processing Term Activation Term Activation Batch Process • The following screen shot shows the page the Student Services Offices uses to manually process late enrollees: • Records and Enrollment Student Term Information Term Activate a Student
Understanding the Term Activation Process • Every student must have at least one career • Undergraduate or Graduate • A career must have at least one active program • HLTH = Health and Human Services • DOCT = Doctoral Program • A program must have at least one active plan • Major, minor, or certificate = BSNUR • Field of Study = ACS-Phd
Term Activation Affects… • Financial Aid Module • Financial Aid is automatically generated • Student Financials Module • Student billing occurs • Various Business Processes • Some business processes can only be completed if the student has been Term Activated
Summary • Term Activation prepares student records for enrollment • Term Activation will usually be processed automatically once per semester • Manual Term Activation will be allowed for exceptions • Students have to be attached to active careers, programs, and plans • Term Activation drives other activities such as financial aid and tuition calculations
For Inquiring Minds • For Project Information • bgsu.edu/bgat100
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