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Office of Public Transit Presentation to IPTA Tuesday, November 16, 2010

Office of Public Transit Presentation to IPTA Tuesday, November 16, 2010. OPT Staff Introductions. Michelle McEnany, Director Laurie Carnahan, Administrative Assistant Pam Lee, Programs Manager Kristin Haar, Compliance & Training Officer Ryan Ward, Transit Programs Administrator

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Office of Public Transit Presentation to IPTA Tuesday, November 16, 2010

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  1. Office of Public Transit Presentation to IPTATuesday, November 16, 2010

  2. OPT Staff Introductions Michelle McEnany, Director Laurie Carnahan, Administrative Assistant Pam Lee, Programs Manager Kristin Haar, Compliance & Training Officer Ryan Ward, Transit Programs Administrator Sreeparna Mitra, Grants Manager

  3. Today’s Presentation • Transit Project Funding Applications • AMOCO Loan Update • OPT Announcements • Compliance Reviews Summary • School Bus & Charter Regulations • Open to the Public/Customer Service Reviews • PTP Process Update

  4. Today’s Presentation • FMCSA/FTA Collaboration • USDOT Numbers • Iowa Comprehensive Heart Disease and Stroke Plan 2010-2014

  5. PTIG/JARC/NF/ICB Programs • PTIG 4 applications $ 465,357 • JARC 5 applications $ 93,113 • NF 4 applications $ 266,321 • ICB 4 applicants $ 2,217,409

  6. Public TransitInfrastructure Grants Available Funding $ 385,080 Projects Dubuque Phase I – Transfer facility $ 298,357 Des Moines Storm water mgmt system and $ 172,000 sanitary sewer back-flow preventer Des Moines Locker/washroom renovations $ 48,000 Des Moines Wash rack rehabilitation $ 24,000 Total $ 542,357

  7. JARC Large Urban Available Funding $ 194,330 Dubuque West End Tripper Service $ 20,057 Sioux City Stream Fixed-route Extension $ 7,368 Sioux City After hours service $ 32,250 Total $ 59,675 Small Urban and Regional Available Funding $ 373,636 Region 2 Expanded evening and weekend $ 30,000 Region 13 CDS Vanpool $ 3,438 Total $ 33,438

  8. New Freedom Large Urban Available Funding $ 398,702 Sioux City Nights & weekends service $ 2,500 Sioux City One 30’ HD bus $ 174,964 Total $ 177,464 Small Urban and Regional Available Funding $ 511,249 Region 16 Expanded service $ 20,797 Region 16 One LD bus $ 68,060 Total $ 88,857

  9. InterCity Bus Available Funding FFY10 Allocation $1,516,553 Carryover $ 328,152 Total $1,844,705 Project Summary Ames $ 300,000 DART - Fort Dodge $ 7,500 Burlington $1,028,992 Jefferson $ 880,917 Total requested $2,217,409

  10. InterCity Bus contd. Projects Ames Intermodal Facility Terminal $300,000 DART – Fort Dodge Marketing, Existing Service $ 7,500 Burlington Existing service $216,538 Marketing – existing service $ 7,500 OTR Coach $392,477 OTR Coach $392,477 Relocation/Renovation of Cedar Rapids Depot $ 20,000

  11. InterCity Bus contd. Projects Jefferson Lines Existing Service $167,827 New Premium Service - Year 2 $ 83,950 Marketing of Premium Service $ 12,000 New Service - Mason City to Waterloo $ 37,960 Marketing - Mason City to Waterloo $ 12,000 Marketing - Iowa Travel Info Center $ 39,680 Marketing - Existing Iowa routes $ 7,500 OTR Coach $424,000 One Minibus $ 96,000

  12. ICAAP: Transit Projects Projects Ames Schedule Operations Software $ 160,000 Des Moines Automatic Passenger Counters $ 61,600 Des Moines Route #7 Fort DSM/Hubbell $ 256,511 Des Moines Route #11 Ingersoll Ave/ WDM/Jordan Creek $ 45,629 Dubuque Shopping Circulator $ 225,907 Total $ 749,647

  13. Capital Match Revolving Loan Fund(Amoco Loan) • All public transit systems eligible • No interest loan • Provides 100% of the non-federal match on capital equipment projects • Provides 50% of the non-federal match on facility and ITS projects • Application can be found at www.iatransit.com • $71,402 available

  14. OPT Announcements • Quarterly Reimbursement Requests only for operating assistance, rather than monthly • TPMS – Training Session on Thursday • OPT Awarded $5 mil. State of Good Repair funds • Consolidated funding applications • New requirement: Must provide a table of organization and contact information for boards/supervisor • Year-end Reports all in, 21 complete • CTAA Institute on Transportation Coordination coming to Iowa – Goal of May 2011

  15. Compliance Reviews • Nine compliance reviews conducted in 2010: • Region 2 • Region 9 • Region 12 • Region 14 • Region 15 • Region 16 • Burlington • Mason City • Ottumwa

  16. “Common” ComplianceReview Findings • General ADA Q21: System information (such as brochures, schedules, etc.) must be made available in accessible formats to persons with visual impairments. Ex. Audio, Braille, large print versions • General ADA Q33: Systems must make accommodations for persons with hearing or speech impairments at your meetings, such as providing a signer or other accommodation. Requirement of advance notice suggested.

  17. “Common” ComplianceReview Findings • Procurement Q1, 2, & 3: Transit systems must have an adopted written code of ethics or standard of conduct to govern the activities of employees, board members, or agents involved in procurements financed with FTA funds. • Must detail penalties, sanctions, or disciplinary actions that shall be taken for violations. • Must be explicit with regard to how potential personal conflicts are to be reported and how situation will be resolved.

  18. “Common” ComplianceReview Findings • Financial Q21: Transit system must have a written policy describing the public comment process on increases in the basic fare structure and on major service reductions. • Any increase in fares (even of $0.01) must go through public comment process. • Transit system defines what is ‘major’ service reduction to trigger public comment.

  19. “Common” ComplianceReview Findings • Management Q15: Transit systems must notify the public of their rights under Title VI. • Through measures including, but not limited to, the agency’s website. • Include statement that the agency operates without regard to race, color, and national origin. • Describe the procedures a member of the public should follow to request additional information. • Describe procedures the public should follow to file a discrimination complaint.

  20. Compliance Reviews – Who’s Next? Promised 2 Compliance Reviews per Quarter (8 per Year) in 2008 State Management Review: • Region 1 • Region 10 • Marshalltown • Fort Dodge • Region 5 • Region 4 • Region 8 • Region 13 • Kristin will be in touch to schedule reviews in 2011.

  21. School Bus & Charter Regulations • Charter and School Rules changed in 2008 – please ensure you’re following the current rules • Be aware that the public is watching and is rule-savvy • Complaints made to FTA about an Iowa transit system in October 2010 – Investigation is underway

  22. Open to the Public Review • OPT Conducted Telephone Greeting Survey, July 2010 • Ensure transit system telephone greeting makes it clear that the service is open to the public • Does not refer to any particular clientele or group • Applies to contractors or other sites taking calls and scheduling rides, too • Saying “Meals on Wheels” only is not okay – “Meals on Wheels and Public Transit” is fine • Will conduct survey annually • Findings: 3 subcontractors referred only to clientele, not public transit

  23. Customer Service Review • OPT Conducted Paratransit Wait Time Survey, July 2010 • Checked for length of time it took to reach a live person with whom a ride could be scheduled • Wait time should not be excessive and phones should be covered during breaks and vacations • Findings: One small urban transit system did not have phones covered, sending calls to voicemail

  24. PTP Process • Added requirement of Limited English Proficiency (LEP) analysis • Required as a response to a finding in the Iowa DOT OPT’s 2008 State Management Review • Will be required as part of update/full report cycle due next Spring, then with every full report thereafter • Specifically, “Include an analysis of the region’s limited English proficient (LEP) population, i.e. concentrated areas where LEP persons live, work, attend school, etc. Identify the LEP population’s needs to ensure meaningful access to passenger transportation programs and activities…”

  25. PTP Process, con’t. • New Freedom and JARC projects must be detailed specifically in the PTP • Projects must be listed in the year of funding • i.e. Project applications submitted in May 2011 for FY2012 funding need to be listed in FY2012 of the PTP (and TIP)

  26. FMCSA/FTA Collaboration • Public Transit Vehicles operated by a recipient of FTA 5307, 5310, and/or 5311 funding not required to carry minimum FMCSA insurance (in effect since 1995) • If crossing state lines, must carry amount of state with highest minimum • Motor Vehicle Enforcement may not be aware of insurance differences

  27. FMCSA/FTA Collaboration • Committee of FMCSA/FTA suggests carrying a laminated card in each public transit vehicle to show Motor Vehicle Enforcement: • Transit Agency Public Transit Vehicle • Operated by Contractor (if applicable) • Under a grant from the Federal Transit Administration Section 5307, 5310, and/or 5311 Program • For information contact: Transit Manager, Transit Agency – 555.123.4567 or Iowa DOT Office of Public Transit – 515.233.7870 • OPT may take lead to create/distribute

  28. USDOT Numbers • Iowa requirement for display of USDOT numbers has still not taken effect while issues are resolved • Once in effect, governmental agencies operating public transit vehicles will not need USDOT numbers • Non-governmental transit agencies will need numbers • Contractors using public transit vehicles will need own USDOT numbers

  29. USDOT Numbers • Because OPT does require vehicles to be rotated for maximum usage, magnetic signs will be permitted • Contractors, non-governmental transit agencies would need to comply with 49 CFR regulations regarding hours of service • OPT will notify the transit agencies as to when these rules will be in effect

  30. Ryan Ward TPA

  31. Iowa Comprehensive Heart Disease and Stroke Plan 2010-2014 • The IHC (Iowa Healthcare Collaborative) has created a “task force” consisting of members from various organizations within the state. 6 lead organizations have been designated , one of which is the Iowa DOT. • Mission Statement: To increase the quality and years of healthy life for Iowans through the reductions of the morbidity and mortality of cardiovascular disease. • Iowa DOT Goal: By 12/30/12 - develop strategies to increase the number of rural Iowans served and rides provided to health care delivery organizations

  32. Task Force Transportation Strategies 1) Support ongoing initiatives of the Iowa Department of Public Health (IDPH) and the Iowa Department of Transportation (DOT) as described in Healthy Iowans 2010, Access Chapter, and Goal 1-10. (create a state wide network of primary care facilities with evening and weekend hours so clients may access within 60 miles of their homes)

  33. 2) Develop strategies to increase the number served and the number of rides provided for increased access to health care. Key: understanding barriers 3) Advocate for legislative funding to provide affordable rural transportation. 4) Expand the awareness of increased transportation services available to rural Iowans.

  34. New Iowa DOT, Office of Public Transit Website • The new version of the OPT Website went live this morning. The new web address is WWW.IOWADOT.GOV/TRANSIT

  35. Questions?

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