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Online Course Evaluations

Online Course Evaluations. Report from Ad hoc Committee. Overview. The history at CofC An online evaluation system History Advantages Concerns Challenges Current status. History - Summary.

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Online Course Evaluations

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  1. Online Course Evaluations Report from Ad hoc Committee

  2. Overview • The history at CofC • An online evaluation system • History • Advantages • Concerns • Challenges • Current status

  3. History - Summary • In 2001, an ad hoc committee was formed to investigate a transition from a paper-based evaluation system to an online version. • In 2005, the FETC was charged with studying the feasibility of implementing an online course evaluation system at the College. • 2006-The FETC brought a motion to adopt an online evaluation system to the Faculty Senate; the motion was not approved. • A pilot study was conducted in 2007-2008 to determine the feasibility of implementing such a system. • Online course evaluations were adopted and fully implemented in Fall 2010.

  4. History • Paper evaluations - manual multi-step deliverysystem involving multiple parties. • Issues: • Lack of security • Confidentiality and privacy may be compromised – hand written student comments • Data are difficult to analyze. Results printed in paper format – not easily extracted. • Slow feedback - 15 weeksrequired to prepare, deliver, return and tabulate the paper forms. • Static and inflexible system.

  5. Issues with paper system - Labor • Pre-evaluation labor (IT) • Total: ~ 205 hours + Administrative Assistants time in each department (~8 hrs) • Forms still had to be returned for additional processing/scanning by IT and AAPA once they had been completed. They also had to be copied at the departmental level.

  6. Issues with the paper system – Financial considerations • The process was expensive (paper and printer) • ~50,000 – 70,000 evaluation forms per semesternot including paper copies issued later to faculty. • Printing: ~$7500 • Purchasing forms: $3000 / year • Printing forms: $3600 / year • Errors in printing: $800 / year • Hardware: $10,500 • Grand Total = ~ $18,000 + labor costs

  7. Online System – Advantages • Rapid feedback. Student comments are returned immediately after the semester ends for formative use before the next semester starts. • Anonymity. Student comments are typed. • Analysis.Results are returned electronically in a form more suitable for data analysis. • Enhanced security. • Less expensive to administer. • No unusable forms (“double-bubbling”). forms

  8. Concerns with an online system • Response Rate • The literature shows that student response rates decreases following implementation (although response rates of over 80-100% have been reported using online course evaluation systems). • Response rate – paper-and-pencil forms is 67%. • Response rates generally recover over a period of time, generally 3-4 years. • Response rate can be encouraged with positive reinforcement incentives.

  9. Pilot Program • Vendor selected was Digital Measures. • The FETC investigated 25 other institutions at the time of the pilot program. • Many of the institutions surveyed (our competitors) had moved to an online system at that time.

  10. Challenges • The student body must be convinced that their information is of value. • Incentivesmust be built into the system to encourage student participation. • Faculty must “buy” into this system and “sell” this system in their classes. • The system must be marketed / advertisedintensively to make it work.

  11. Ad Hoc Committee developed following implementation – Fall 2011 • Deanna Caveny-Noecker (Academic Affairs; Mathematics; Co-chair) • Bethany Goodier (Communication; Co-chair) • Mark Hurd (Psychology) • Claire Curtis (Political Science) • Martin Jones (Mathematics)

  12. Current Status • Vendor – Blue Portal • One metric – Response rates (RR) • Spring 2013 – 37% • Fall 2012 – 34% • Spring 2012: 37% • Fall 2011: 32% • Spring 2011: 32% • Fall 2010: 41% • Mean = 36%

  13. What have we done to improve RR? • Shorten the form: Removed Student Course Information Publication (SCIP) questions to reduce form length (with student input). • Blue Portal integrator purchased: • Mobile app implemented. • Working on better integration with OAKS for reminders to students.

  14. What more can be done? • No silver bullet to “fix” issues and improve RR. • Improve marketing - use of social media • Reduce the length of the form • Other faculty committees and Senate must be involved. • One option: Use of mobile app in class – students can use smart phone, tablet or computer to complete evaluations as they did with paper evaluations.

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