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Indian Brook Condominiums Annual Meeting Summary - November 19, 2008

The Indian Brook Condominiums held its annual meeting on November 19, 2008, to discuss key issues affecting the community. The agenda included introductions, review of the new snow contract, financial reports, capital projects, and a call for volunteers. The meeting highlighted the dedication of current board members, the need for community involvement, and an overview of the operating budget. Key decisions included planned repairs and projects for the coming year, alongside a reminder of the vital role residents play in maintaining the quality of life within the community.

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Indian Brook Condominiums Annual Meeting Summary - November 19, 2008

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  1. Indian Brook Condominiums Annual Meeting – 19 Nov 2008 www.indianbrookcondos.com

  2. Agenda • Welcome / Call To Order • Introductions • New Snow Contract • Operating Budget and Reserve Overviews • Capital Projects and Planning • Financial Report & 2009 Budget • Call for Volunteers • Open for Discussion • Adjournment

  3. Introductions • Indian Brook Trustees (terms expire today) • Brian Lachapelle • Flossie O’Donnell • Joe Foran, President • Kate Taylor • Kathy Waldron • Roland Janbergs • Toby Peterson • Dannin Management • Justin Lopes – Property Mgr • Heather Denis – Asst Property Mgr • Steve Dannin - President

  4. Committees • Landscape Committee • (New Member!) Alison Sholock • Lynne Janbergs • Mary McKeon • Pat Baratta • Welcome Committee • Helen Baratta • Pat Baratta

  5. Street Captains(our eyes and ears) • Dick Ernst (Leman) • Lily Zhan (Doyle) • Linda Cantilini (Lilac) • Mary Levey (Turnbridge) • Pat Baratta (Rosewood) • Scott Cellupica (Weybridge) • Vivian Cicuto (Birchwood)

  6. Consider Volunteering • We have been able to contain costs because of all of the community involvement • Three board members retiring • We could use your help • The end of the meeting has a call for volunteers • Please consider joining us!

  7. New Snow Contract

  8. Background of IndianBrook Condominiums • 27 acres of common area • Three Developers • Leman, Doyle, Weybridge • 6/87 – 7/91 • Turnbridge, Birchwood • 11/90 – 2/94 • Rosewood, Lilac • 7/94 – 9/96

  9. Operating Budget Overview

  10. Reserve Overview

  11. Capital Projects : Fences • Lilac Fence Replaced in 2007 • Turnbridge Fences Replaced in 2008 • No Expenditures Planned in Coming Years

  12. Capital Projects: STP • New PLC Controller in 2007 • New Ceiling, Lights in 2007 • New HVAC in 2007 • Unbudgeted Repair for Broken Pipe and Pump in 2008 ($13,100) • No STP Work Planned for 2009 • Planning for RBC Unit in 2015

  13. Capital Projects: Lights • Tall Poles in 2005 • Buying Lanterns in 2008 • Posts Purchase and Installation Phased in over Next Few Years

  14. Capital Projects: Paving • Weybridge Lot Needs Attention 2009 In the Coming Years: • Doyle Berm, esp. 9-12 Doyle Solve Water, Walkway at same time • Turnbridge Cracks • General Repairs to Extend Life of Pavement in Other Streets

  15. Capital Projects: Roofs • Engineer/Design due Dec 2008 • Select Roof Vendor 2009 • Develop Financial Plan to Implement Project starting 2010 • 28 Buildings, 2(?)/Year • Select by Condition • Select by Problem Frequency

  16. Capital Projects: Other • New Well and Controller in 2008 • Other Two Wells Ok • No Expenditures Planned ---------------------------------------------------------------------------------------------------------------------------------------------------- • Building Carpentry Ongoing During Painting e.g. 1-4 Lilac in 2008 Unbudgeted Carpentry Costs ($25,000) ---------------------------------------------------------------------------------------------------------------------------------------------------- • Some Budget for Deck Carpentry in 2009

  17. Budgets • Budgets are Balanced Changes: • Painting Moved to Operating • Single Pest Contract • New Snow Removal Company

  18. Financial Report • These numbers removed because web site is too public. Detailed Financials Available From Dannin Management

  19. 2009 Planned Expenditures Numbers removed – too public

  20. 2009 Condo Fees & Reserve Contributions (no change)

  21. 2009 Condo Fees & Supplemental Fee (monthly) • Condo Fees • Middle Unit • $ 308.00 • End Unit • $ 348.00 • Reserve Contrib • Middle Unit • $0 • End Unit • $0

  22. Call for Volunteers& Open Discussion

  23. Adjourn Meeting • Thank you!

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