Learnerships

2. Learnerships CAPACITY BUILDING WORKSHOP.

3. AGENDA. Opening and Welcome Introduction of Regional Offices Learnerships Overview and process flow. Introducing Phase V Learnership Agreement Placement Assessment Tool Orientation guide ETQA Presentation Quarterly report. Grants and Tax incentives Verification Monitoring Legislation on Learnerships.

4. What is a Learnership? • Work based education and training programme • A Qualification • At least 120 credits • Comprises of fundamental, core and elective components • Relates to an occupation • Combines theory and workplace experience

5. What is a Learnership? Learner Employer TrainingProvider

6. Benefits of Learnerships? • For the employer: • Experience workers • Upliftment of skills • Development of competent staff • Empowerment • Requiring less supervision • Improving productivity and quality • Benchmarking against international standards • Vehicle to address employment equity targets… • Identify skills gap and target particular training gaps • Create pool of coaches within the workplace

7. Benefits of Learnerships? • For the Industry: • Become competitive in global market • Assist in creating a pool of skilled people, more professional • Standards and qualification give industry direction in which to develop their people to world-class standards • Industry will be able to identify scarce skills, focus for incentives and bursaries

8. Benefits of Learnerships? • For the learner: • Provide easy access to learning • Additional training available • Increased opportunities • Career pathing • Self-development • Learn while you earn • Receives formal qualification

9. COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 Exit level of learnership Credits already earned by learner Percentage of qualified wage to be paid as allowance Minimum allowance per week NQF 1 or 2 0 -120 35% R120.00 121 –240 69% R240.00 NQF 3 0 -120 17% R120.00 121 -240 40% R226.00 241 -360 53% R370.00 NQF 4 0 -120 13% R120.00 121 -240 25% R240.00 241 -360 53% R370.00 361 -480 56% R540.00 NQF 5 to 8 0 -120 8% R120.00 120 -240 18% R260.00 240 -360 27% R389.00 361 -480 38% R548.00 481 -600 49% R700.00 Learner Allowance

10. Registered Learnerships.

11. Learnership Process FlowSponsored Learnerships • Publication of project • Information Sharing Sessions • Letter of Intent • Workplace Evaluation • Learner Allocation per company • Management and Delivery of Learning • Recruitment and Placement of Learners • Submission of Learnership Agreement. • SMS training Commencement of learnership • Grant Payment linked to quarterly report. • Verification • Monitoring • Certification

12. Learnership Process FlowNon-Sponsored Learnerships • Letter of Intent • Workplace Evaluation • Approval of letter of Intent • Management and Delivery of Learning • Recruitment and Placement of Learners • Submission of Learnership Agreement. • SMS training • Commencement of learnership • Quarterly report. • Verification • Monitoring • Certification

13. Questions. • ???

14. Phase V – Roll-out Publication of Phase 5 Information Sharing Sessions Submission of Letter of Intent – 30 June 05 Workplace Evaluation / Preparation Learner Allocations per organisation Concluding of Management & Delivery contract Recruitment & Placement of learners Concluding of Learnership Agreements Implementation of Training

15. Registration of the Learnership Agreements. • Employer, Learner, and Training Provider signs the Learnership Agreement. • Service Provider/Employer upload the LA on the SMS and submit 2 original copies to the seta. • Receive the Learnership Agreement • Register the agreement on the LA Register. • Administrator verify the L Agreement. • Forward to Regional Coordinator for reverification and stamp of approval. • Forward back to administrator for registration on the SMS(touch of a button.

16. What is an agreement? • A legal document binding the following parties: • Employer • Training provider • Learner

17. Learnerships Agreement Learner Training Provider Employer

18. PART A: Terms and conditions of Agreement PART B: Details of the Learnership and Parties to the Agreement • ·Declaration of the parties • ·Rights of Learners, Employers and registered Training Providers • ·Duties of Learners, Employers and Registered Training Providers • ·Conditions for terminating the Agreement • ·Handling Disputes • ·Learnership details • ·Learner details • ·Parent or Guardian details • ·Training Provider details • ·Terms and conditions of employment (pre- and unemployed Learners) • ·Signatures Learnerships Agreement ·There are two parts to the Learnership Agreement:

19. DUTIES…Learner • The Learner must: • Work for the employer as part of the learning process • Be available for and participate in all learning and work experience • Comply with workplace policies. • Complete all assessment tools supplied by the employer to record relevant work place experience. • Attend all study periods and theoretical learning sessions with training provider.

20. Duties…Employer • The employer must: • Comply with all applicable Labour legislation • Provide learner with appropriate training and facilities in the work environment. • Provide adequate supervision. • Release the learner during normal working hour to attend the theoretical lessons • Pay the learner the agreed learner allowance. • Ensure that on the job assessment is conducted. • Have an employment contract for the duration of the program.

21. Duties…Training provider • The training provider must: • Provide education and training in terms of the Learnership. • Provider support to the learner as required. • Record, monitor and retain details of training provided, or cause it to be conducted. • Conduct off the job assessment • Provide reports to the employer on learner performance.

22. Agreement Termination • The Learner agreement terminates: • On the date of termination stipulated in part B of the Agreement.

23. Termination cont… • On an earlier date if: • The learner successfully completes the learnership. • The learners is fairly dismissed by the employer for a reason related to the learner’s conduct as an employee • The learner and employer agree to terminate. • The SETA approves a written application to terminate the Agreement by the learners or the employer if good cause is indicated

24. Learnerships Agreements • To be complete and signed by all parties • Initials on each page (all parties) • Company (and Provider) logo(s) in addition to the SETA & DoL logos • Submit two original copies • Parent/Guardian signature for minors (under 21years)

25. Learnership Agreement • Attachments: • Contract letter of employment for the 18.2 learners • ID Copy • Results/evidence of the placement assessment process • Completed grant claim form • Provider status on Accreditation and Approval of Programmes • Learner information form.

26. Process for registration of Agreements Employer, Learner and Provider completes Agreement. Employer upload the LA on the SMS and sends 2 (two) copies of LA to W&RSETA The SETA must decide whether or not to register a learnerships agreement within two weeks of receiving the learnership agreement W&RSETA sends one copy of each registered Agreement to Employer. W&RSETA verifies information, records and registers each Agreement (signed and dated)

27. Questions • ???

28. Placement Assessments • Learners to be placed through the use of the W&RSETA placement assessment tool • Results to be attached to the Learnerships Agreement through the Master Data Sheet Or • Use own selection and placement tool • Evidence/results to be attached to the Learnerships Agreement • Process undertaken to be communicated during site visits

29. Contents Introduction Basic Assessment Good practice Orientation to Process Flow “At a Glance” – instrument highlights Marking and Scoring – practical Question and Answers Chartering next steps

30. Introduction • Purpose / Objectives • Assessment Process • File Content

31. Purpose / Objectives Process that ensuresindividuals selected to a Learnerships programme are: • Best fit candidate • Able to cope with the level required on the Learnerships programme • Meet the Learner Competency Profile • Return on investment – motivational and organizational fit • Suitable candidate that will fit … and stay

32. The selection process… Applicants FILTER 1 Entrance Assessment: Rigid; Easy Administration; Filters out 50% of non-successful candidates FILTER 2 Proficiency Test: Filters out further 30% of non-successful candidates FILTER 3 Structured Interview: Final screening of remaining 20% viable & borderline candidates FILTER 4 Assessment 2: Differentiate Level 4 &5 Successful Candidates

33. Learnerships Assessment Placement File • Orientation • Learner Profile Guide • Consent Form • Master data sheet • Implementation Guide • Entrance Assessment • Administrator Guide • Assessment documentation (one or two docs) • Scoring guide and sheet

34. File continue • - Proficiency Assessment • Administrator Guide • Assessment documentation (question and answer sheet) • Scoring guide • - Structured interview • Administrator Guide • Interview form (includes scoring) • - Assessment 2 (only in Level 4 and 5) • Administrator Guide • Assessment documentation • Scoring guide

35. Basic Selection Good Practices • Preparation Tips • Selection Practice Tips

36. Selection Practice Tips • Learner preparation: • Well organised and timeous processes • Test-friendly environment • Environment preparation: • Clear instructions and test integrity • All necessary materials supplied • Standardised Administration practice & process • Consistent timing and time-checks provided • Facilitator preparation: • Professional and observant assessors • Security of assessment tools • Follow administrator guides(For more detail please read implementation guide)

37. Preparation Recommendations • - Check lists • Stationery, copies, venue • Facilitators, presentations, administration • Travel, accommodation, catering (Lunch!) • - Dry-run administration & roles • - Prepare introduction: • Welcome • Intro to Organisation, what is a Learnership, number of Learnership positions available • Purpose and process of Learnerships selection • Feedback (timing and content) • What is being looked at in the assessment • - Read and orientate yourself to the full test battery • (Specifically competencies, implementation guide, scoring guides and administrator guides)

38. The Selection Process Flow What are we assessing? Literacy & Numeracy Attention to Detail Comprehension Fit – Organizational, motivational Problem Solving Listening Following Instructions

39. At a Glance Focus on individual test items: Level 2: Numeracy, Problem Solving, Listening Level 3: Numeracy, Problem Solving, Listening, Entrance Assessment. Level 4: Entrance Assessment, Listening Level 5: In-basket

40. Marking and Scoring cont’d • Proficiency • Entrance Assessment • Structured Interview • In-Basket

41. Review the selection process… Applicants: Good intro, put at ease Signed consent form FILTER 1 – Entrance Assessment: One form for Level 2, Form and Tables for 4&5 Easy Administration in large group setting Max 30 minutes; Test conditions Scored according to guide on five dimensions FILTER 2 – Proficiency Test: Question & Answer sheets Pens, pencils, erasers, calculators 90 mins plus 30 mins listening Multiple choice& interpret written ex. FILTER 3 – Structured Interview: Set competency and question guides with probing 60 mins including scoring FILTER 4 -Test 2 90mns In-basket 12 items Score by weighted model responses Results in Successful Learnership Candidates. Give response by Due date

42. Next steps… Facilitator • Prepare my introduction • Read through documentation and ensure I am familiar. • Practice listening roles on proficiency tests. • Draft check lists and standard introduction letters for Learnerships applicants and successful candidates

43. Organization • Fair and consistent application of assessment tool • Ensure all administrators comfortable with implementation • Scheduled assessment and feedback dates with reasonable • Time frames • Clear Learnerships commitment • Safe-keeping of all documentation

44. Learner • Know what is being looked at in the assessment • Clear expectations and preparation requirements • communicated • Clear instructions, understanding of process and anxiety free • Impression of well-prepared and well-managed assessment sessions.

45. ? ? ? ?

46. Orientation and Induction Guide • 18.2 Learners • Orientation – Learnership • Induction – Company • Guidelines only – not prescriptive

47. Existing Employees • 30 – 70% on the shop floor • Relationship between existing employees and 18.2 learners – crucial • Sensitization Workshop: • Board Members; MD, Senior Management • Line Managers; Supervisors • Shop Stewards • Employees

48. Contents of Workshop • What is a Learnership and what is its purpose? • Why is the company embarking on Learnerships? • How will the Learnerships work? • Appendix II

49. Learnership Orientation • Learnership Agreement • Overview of the NQF • Overview of the Learning Programme

50. Orientation cont’d • Learners need: • Learner Guides • Learnership Rollout Plan • Tip: Ensure clarity of expectations: theory and workplace experience