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Campus Solutions Structure

Campus Solutions Structure. Tuesday January 22 nd 2008. Agenda. Campus Solutions Overview Academic Structure Overview Institution Campus , Location, Facilities Academic Orgs & Groups Academic Career Programs & Plans Academic Calendar. PeopleSoft Modules. Academic Advisement*

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Campus Solutions Structure

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  1. Campus Solutions Structure Tuesday January 22nd 2008

  2. Agenda Campus Solutions Overview Academic Structure Overview Institution Campus, Location, Facilities Academic Orgs & Groups Academic Career Programs & Plans Academic Calendar

  3. PeopleSoft Modules Academic Advisement* Campus Community Recruiting and Admissions Contributor Relations* Financial Aid Gradebook* Student Financials Student Records Campus Self Service*

  4. Module Integrations

  5. Academic Structure

  6. Institution Definition: An academic institution is an entity, such as a university or college that runs independently from other like entities and has its own set of rules and business processes. Typically, just one academic institution is defined, but many can be defined. Institution is a key used throughout Campus Solutions. Based on the information from Business Office and the HR fit/gap – only report under one FEIN. Company =AU must be 5 characters

  7. Campus(es) • A campus is an entity, usually associated with a separate physical administrative unit that belongs to a single academic institution, uses the same course catalog and produces a common transcript for students within the same academic career. • Does AU offer classes at other locations off campus such as Purdue? Where else? • What facilities are used for events and classes? (buildings/classrooms)

  8. Academic Organizations • Academic organization structure defines how an academic institution is organized from an administrative perspective. At the lowest level, an academic organization can be compared to an academic department. At the highest level, an academic organization can represent a division. • Are the Academic areas divided up into departments? • Art and Design • Communication • Music • Biology • Chemistry and Physics • Computer Science • English • History & Political Science • Mathematics • Modern Foreign Languages • Kinesiology • Psychology • Religious Studies • Sociology • Social Work • Criminal Justice • Family Science • College of the Arts • College of Science and Humanities • Falls School of Business • School of Education • School of Nursing

  9. Subject Area • Subject areas are the specific areas of instruction in which courses are offered within academic organizations. Subject areas are tied to academic organizations as well as courses in the course catalog. • What subjects and coding are used? • (PeopleSoft allows up to 10 characters)

  10. Course vs. Class The course catalog component contains data for a course offering: the course title, units, workload hours, components (lecture, lab, discussion, etc), description, topics, requisites and so on. Data from the course catalog is provided by default to the schedule of classes. Prerequisites to create the basics of the course catalog are: institution codes, academic groups, subject areas, campuses, academic organizations and academic careers. A class is an entity in which a student enrolls. Prerequisites to schedule a class are: define academic calendar, repeat rules and course catalog, define facilities, define exam scheduling (if applicable), define note numbers (if applicable) and define general ledger values.

  11. Academic Groups • Academic groups are the highest level breakdowns of the academic institution for academic structural purposes. Often each school or college within an academic institution is defined as an academic group. Academic groups can offer academic programs in more than one academic career, and academic careers can cross academic groups. • What schools/colleges exist? • College of the Arts • College of Science and Humanities • Falls School of Business • School of Education • School of Nursing

  12. Academic Careers • Careers designate all coursework undertaken by a student at the institution and groups it in a single record such as transcript. Ex: Undergraduate, Graduate, Doctorate • How does AU categorize/group students? What careers exist? • Undergraduate, Graduate, Doctorate, Non-Credit? • Personal Enrichment Courses = Non-Credit? • Are students from one career/category/group allowed to register into another? • What academic levels are present at the institution and how are they calculated? • • Freshmen: fewer than 24 hours of college credit. • • Sophomores: 24-51 hours of college credit. • • Juniors: 52-87 hours of college credit. • • Seniors: 88 or more hours of college credit. • • Lower-Division Students: Freshmen and sophomores. • • Upper-Division Students: Juniors and seniors. • • Part time: Students carrying 1-11 hours. • • Full time: 12 or more hours. • How is the student's academic load calculated? (full-time/ part-time, etc.)

  13. Degree • Internal Degrees are awarded upon program completion. • What degrees does AU offer? • Bachelor of Science in Nursing • Bachelor of Science in Organizational Leadership • Bachelor of Arts • Bachelor of Music • Associate of Arts • Certified Manager Certificate • Master of Business Administration • Doctor of Business Administration • Master of Divinity • Master of Theological Studies • Master of Arts in Intercultural Service • Doctor of Ministry • Master of Education • Master of Music Education • Master of Science in Nursing - Master of Business Admin

  14. Academic Program An academic program is the program to which a student applies and is admitted and from which the student graduates.

  15. Academic Plan • An academic plan is an area of study – such as a major, minor or specialization – that is within an academic program or within an academic career. • What areas of studies does AU offer? (majors/minors/cognates/concentrations/etc) • Page 17 in 2006-2008 catalog • CIP & HEGIS codes? • Are plans under certain academic departments?

  16. Academic Subplan Academic subplans are areas of further specialization within academic plans, and they are tied to academic plans. Subplans can be defined as a minor, a concentration or a specialization.

  17. Term • A term is an administrative time period within which sessions are defined, students are billed, and statistics are accumulated for individual students and the entire academic institution. Different academic careers at an institution can have different term structures. • How many academic calendars are there? • What is the format of semesters and sessions/terms? • Fall Semester (I), Spring Semester (II), International Opportunity Semester, Summer Semester • Regarding enrollment and statistics, is Summer enrollment a header or trailer for the academic year? Is this the same for Financial aid?

  18. Session Sessions subdivide a term into multiple time periods in which to offer classes.

  19. Translate Values Grading Basis Term Category values Session values Time Period values Academic Levels Academic Loads NSLC Academic Loads Financial Aid Loads NSLDS Loan Year Direct Lending Year Academic Plan Type Sub-plan Type

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