CBT 4 - Safety Equipment - Maintenance & Records & Safety Record Folder

1. CBT 4 - Safety Equipment - Maintenance & Records & Safety Record Folder

2. Course Format • Course is made up of this power point presentation accompanied by the short questionnaire next to you! • We will also review the Hanseatic Safety Records Folder (SRF) regularly throughout this course (references to HSC are printed in brownish colour) • Please ask an agency employee to assist whenever required. • You can advance through the presentation by hitting the “ENTER” key with your desired speed! • You should be able to complete in 2.5 hours

3. Check on yourself Please read the questionnaire and answer the questions to your best knowledge without consulting this presentation or an instructor. Be fair to yourself! Complete it (not more than 8-10 minutes), turn it around and continue here.

4. Course Contents • Introduction(slide 5) • Maintenance and Recording of Maintenance, Test & Inspection for Life Saving Appliances(slide27) • Maintenance and Recording of Maintenance, Test & Inspection for Fire Fighting Appliances(slide 59) • Maintenance and Recording of Maintenance, Test & Inspection for Miscellaneous Items(slide 98)

5. Introduction- References - • To assist the officers in charge of maintenance and those performing the inspection and maintenance, the following publications have been used as reference in the preparation of this presentation: - • HSC Safety Records Folder (Ref HSC/SER01/98 REV 00); • HSC Quality & Fleet Manuals Volume 1, 2 & 3; • HSC Operational Procedures & Contingency Plans Manual (OPCP); • SOLAS 2001 Edition; • OCIMF Vessel Inspection Questionnaire (2nd Edition 2000); • CDI Ship Inspection Report 2000 Edition with further reference to the IBC Code & BCH Code; & • ISGOTT 23rd Edition. ! Important ! On board please consult the latest editions of above publications or documents!

6. Cross Referencing • Wherever relevant publications are indicated - these documents MUST be consulted for more detailed information; • SOLAS is in a continual state of update and amendment and every effort is made by Hanseatic to keep the SRF updated.

7. Instructions for Onboard Maintenance Instructions should include: • Checklist for use when carrying out the inspection; • Maintenance & repair instructions; • Schedule of periodic maintenance; • Diagram of lubrication points with recommended lubricant; • List of replaceable spare parts; • List of sources of spare parts (authorized dealers); • Log for maintaining records of inspections & maintenance.

8. Responsibility for Maintenance • Overall responsibility lies with the Master; • However, the Chief Officer is designated as the Safety Officer onboard and he is to be assisted by the Second Engineer; • Actual inspection and maintenance work may be delegated to Junior Officers and Ratings, provided they are competent to carry it out.

9. Responsibility for Maintenance • Duties must only be delegated if the Master & Chief Officer consider the Junior Officer and/or Rating proficient; • If required, training must be given to any person(s) delegated to carry out maintenance work; • However, under all circumstances, the responsibility lies with the Chief Officer and ultimately, the Master.

10. Maker’s Instructions • Must be available for all safety equipment onboard the ship; • MUST always be referred to when scheduling maintenance and inspection; • If appropriate, can be kept in the relevant section of the SRF for easy reference; • Maker’s instructions and guidance must be complied with at all times.

11. Safety of Personnel • Crewmembers carrying out maintenance & inspection of safety equipment MUST always follow laid down safety procedures to prevent accidents or injury; • Adhere to check lists where required and carry out a risk assessment; • Communication is important, as always; • Equipment must be isolated (if required) and warning notices posted; • When working outside the accommodation, etc assess the weather conditions and always use PPE and additional safety harness & working lifevest; & • Verify that task is clearly understood by personnel and can be carried out

12. State of Readiness • Information given on maintenance & inspection is for guidance only; • YOU must determine the level of maintenance required in order to keep the equipment in a constant state of readiness.

13. do not “OVER” inspect • It is NOT a requirement that every piece of equipment listed in the SRF is inspected every week; • This leads to “over” inspection and it becomes a verification that the equipment is in place; • Such practices DO NOT allow sufficient time for thorough maintenance and inspection of the equipment.

14. do not “OVER” inspect • Many people believe it is the records that we must maintain; • This is NOT true, records will NOT save your life!!!; • SOLAS II-2, Reg 21 & SOLAS III, Reg 20 give clear information regarding the frequency of inspections and readiness for use of all fire fighting and life saving appliances; • Plan your inspections and maintenance to meet the stated requirements and ensure that all safety equipment is well maintained - take your time and do the job properly.

15. Hanseatic Safety Records Folder (SRF) • Contains details of all Safety Equipment carried onboard your vessel; & • Identifies the maintenance & inspections that are to be carried out to the Safety Equipment so as to meet the requirements of SOLAS, CDI & the OCIMF VIQ.

16. Hanseatic Safety Records Folder (SRF) • This is the only document onboard for maintaining records relating to the safety equipment; • The latest test certificates form shoreside testing centres must be kept in Master’s File 2.0 (Minor Certificates - Safety); • MUST be maintained on the Bridge. .0 fety Safety Record Folder (SRF)

17. Initial Completion of the SRF • Indicate the number of units carried onboard & the number required to be carried; • Vessel will usually carry more than is required; • Accurate information can be gathered from ship’s plans, certificates & Safety Equipment Survey attachment to the certificate.

18. Not Applicable Sections of the SRF • Designed for use onboard any type of vessel; • Includes requirements for equipment carried by all ship types; • Some parts of the folder may not apply to all vessels; • Can be removed and a notation “Not Applicable to this ship” made against the relevant section in the List of Contents - refer to HSC Operational Bulletin QA/004/AW/98.

19. Entries into SRF • Entries must contain specific details of what action or maintenance has been taken; • Entries must also include reference to other instruction, i.e. “checks carried out as per maker’s instructions section 8.5 - dogs on access doors lubricated and adjusted”; • Each entry must be signed by the appropriate person carrying out the work - if an engineer or electrician tests the emergency lighting, they must sign the entry.

20. SRF v Deck Log Book • Is an appendix to the Deck Log Book and MUST be completed in INK; • Time & Type of drill must be recorded in the Deck Log Book; • Full details of Drills, Inspectionsand Maintenance of Safety Equipment must be made in the SRF; • Please note that the Official Logbook must still contain entries regarding Drills & Inspections and Maintenance of Safety Equipment.

21. Copying Pages • Only original pages of the present revision of the SRF must be used; • DO NOT make photocopies or reproduce pages on a computer; & • If you require additional pages use the pages in section 6 of the SRF or contact HSC QMS Dept.

22. Form 67 A/B • The SRF is an “onboard” record of the testing, inspection and maintenance of all safety equipment; • Under ISM 10.2, details of such maintenance and testing must be reported to the Company; • Form 67 A/B has been issued for the purpose of reporting; & • Form is to be sent monthly to the Technical Dept.

23. The SRF Section by Section • Section 1 - Introduction & Record of Revision; • Section 2 - Life Saving Appliances; • Section 3 - Fire Fighting Appliances; • Section 4 - Miscellaneous Items; • Section 5 - Records of Drills & Inspections; & • Section 6 - Spare Record Sheets.

24. 1.1 Master’s Verification • Once a month, the Master is to inspect the SRF and ensure that all regulations and requirements are being met; • He must sign in the space provided as evidence that he accepts that the records are a true and accurate reflection of the status of the equipment and the drills carried out.

25. 1.2 Safety Officer Onboard • This section is used to identify the name of the ship’s Safety Officer and his time onboard; • The Safety Officer is the Chief Officer (QM Ch 4 Addendum 01); • His duties are clearly stated (FM Vol 3, Ch 3, Appendix 01), reference should also be made to the Code of Safe Working Practices.

26. 1.3 Onboard Review of Procedures • Reviewed once during each Master’s contract; • One review must be in October of each year to coincide with the annual Management Review ashore; • Any changes to onboard procedures MUST be forwarded to the Designated Person and reference to this message stated here; • If no changes are required - this must also be stated as “System Reviewed & Satisfactory”.

27. Section 2 - Life Saving Appliances • Lifeboats; • Rescue Boat; • Liferafts; • Lifejackets; • Lifebuoys; • Portable Radios/EPIRB/SART; • Immersion Suits/TPA; • Pyrotechnics; • SOLAS Training Manual; • Muster Lists; • Emergency Lighting;& • Safety Signs

28. 2.1 - Lifeboats • SOLAS III, Reg 20.6; OCIMF 5.16 & CDI Section 10 - lifeboats and their launching equipment must be in good condition; • Weekly inspection of lifeboat & davits to confirm they are ready for use; • Falls are to be inspected to see that wires are undamaged and that the wire is laying correctly on the winch drum; • Securing devices, hooks, pennants, harbor pins, etc must be secure, yet easily released.

29. Lifeboat - Weekly Inspection • All items on the davits are to be thoroughly checked as part of this inspection, particular attention must be paid to the brake cut-out (limit switches). These must be thoroughly tested each time the boat is lowered out of its stowed position - any deficiency must be rectified immediately; • All grease points are to well lubricated and fall wires are to be greased - during the routine lowering of the boat, check that all davit sheaves are turning smoothly; • The lifeboat hull is to be inspected to verify good order; • CDI 10.28 - Markings (retro-reflective tape, identification from above, etc.); & • The disengaging gear is to be inspected.

30. Weekly Inspection continued • A thorough external inspection is to be made including: - • Rudder & Propeller; • All ropework (including painters if applicable) is to be inspected to ensure that it is secured and in good condition; • Embarkation Ladders (if applicable) - SOLAS III Reg 11.7, CDI 10.32 - remove canvas cover, “air” the ladder and check condition of ropework and steps ; & • Records of weekly inspection & maintenance to be recorded in SRF Section 2.1.

31. Lifeboat Monthly Inspections • SOLAS III, Reg 20.7 - monthly inspection of each item of lifeboat equipment is to be made to ensure that it is in place and in good order with particular attention to the following: • First Aid Kit, secure & dry; • Pyrotechnics, secure & dry; • Torch operational & spare batteries available; • Water tanks full (date last changed); • If freefall boat - one SART must be located inside the boat; & • Food Rations, secure & dry.

32. Monthly Inspections continued • Fuel tank(s) full; • Fire Extinguisher in good order - recharged as required; • Electrical & Hydraulic systems in good order; • Self contained air system fully charged - date last serviced; • Lifeboat Compass in good order; • Oars & Crutches (if applicable); • Drain valve cap or plug + marking; & • Records of monthly inspection & maintenance to be recorded in SRF Section 2.1.

33. Seating Arrangements • CDI Section 10.21; • Seating positions within the lifeboat must be clearly marked; • For a freefall lifeboat, a seating arrangement plan must be posted at suitable locations around the vessel.

34. Seat Belts • CDI Section 10.23; • Lifeboat seatbelts must be checked and their condition maintained; • The securing point is to be strong; • The webbing strap is to remain in good condition; & • The buckle is to be free to operate smoothly.

35. Non Skid Surfaces • CDI Section 10.24; • Lifeboat surfaces on which persons might walk must have non skid surfaces; • This applies to both internal & external surfaces. Non Skid Surface

36. Watertight Hatches • CDI Section 10.25; • Watertight hatches must be maintained in good condition; • Hinges & Rubber seals must be in good condition; • Hatch must provide a good seal with all dogs secured; & • All securing dogs must be free to move with the open or closed position, marked.

37. 2.2 Rescue Boat • SOLAS III, Reg 14, 17, 19 3.3.6 & 7, 20, 31.2, 35 & 36; • CDI 10.48 - 10.59; • SOLAS III Reg 20.6.1 - Weekly inspection and maintenance as for lifeboat is to be carried out to ensure that Rescue boat is ready for use; • Records of weekly inspection & maintenance to be recorded in SRF Section 2.2.

38. Rescue Boat Weekly Inspection • Weekly inspection and maintenance should include: - • Engine & Propeller; • Rudder, Tiller & Towing Device; • Remote Launching Device must be tested and reset; & • SOLAS III Reg 20.6.2 - Weekly run engine(s) for 3 minutes and test engaging of gear box provided the ambient temperature is above the minimum required for starting and running the engine.

39. Rescue Boat Monthly Inspection • Monthly inspections must check the condition of: - • Waterproof Torch/Flashlight; • Searchlight; • Thermal Protective Aids; & • Other small equipment. • Weathertight stowage arrangements must also be checked; & • Records of monthly inspection & maintenance to be recorded in SRF under Section 2.2.

40. 2.3 Liferafts • SOLAS III Reg 11, 12, 13.4, .5, & .6, 16, 19.4.2.1 & 4.3, 20, 35 & 36; • CDI Section 10.61 - 10.75; • OCIMF 5.16.2; • Weekly inspection and maintenance to be carried out to ensure that liferafts are ready for use; • Records of weekly inspection & maintenance to be recorded in SRF Section 2.3.

41. Liferaft Weekly Inspection • Casing undamaged and seals are intact; • Container is correctly marked; • Painter is correctly secured to the hydrostatic release; • Hydrostatic release “weak link” is correctly secured between the ship and hydrostatic release or painter; • Holding cradle is securely attached to vessel; & • Removable handrails or chains are free and easy to release.

42. Liferaft Monthly Inspection • SOLAS III, Reg 20.7; • CDI Section 10.72 & 10.77 & 10.78; • In addition to the weekly inspection, once a month, the following must be inspected and maintained: - • Condition of Embarkation ladder ropework and steps must be checked - remove the canvas cover and “air” the ladder; • Liferaft operating instructions must be displayed in the vicinity of the liferaft; & • Records of monthly inspection & maintenance to be recorded in SRF under section 2.3.

43. Davit Launched Liferaft Operating Instructions • SOLAS III, Reg 9; • CDI Section 10.78; • Instructions for the use of davits and davit launched life rafts must be posted in the vicinity of the liferaft embarkation area. • Remember two types of launchable liferaft – padeye inside or outside the casing! Check the label and familiarize your crew

44. 2.4 Lifejackets • SOLAS III Reg 7.2, 20, 32, 35 & 36; • CDI Section 10.80; • Lifejackets need only to be inspected and maintained monthly in order to verify: - • they are to be located as per list, including jackets for persons on watch or for use at remotely located survival craft stations; • tapes are secure; & • vessel’s name is clearly indicated. • Record of inspection and any maintenance must be recorded under section 2.4 of the SRF.

45. Lifejackets continued • Monthly inspection and maintenance must also include: - • Jacket must be fitted with a whistle and retro-reflective tape; • Self Igniting Light is fitted and expiry date or date of last battery change or battery expiry date is available; • Also check for manufacturer’s name or trade mark, class society endorsement (if any), name or brand of the lifejacket; & • The jacket should be marked with the words “Person of 32 Kg or more” in 12mm high letters.

46. Lifejackets continued • Monthly inspection and maintenance must also include: - • Verification that the year of manufacture is shown on the jacket - maybe together with manufacturer’s details; & • The word “Front” is also visible on the front part of the jacket. • The location of lifejacket storage boxes must be identified by IMO approved signs; & • The condition of external lifejacket storage boxes must be verified - hinges, rubber seals and open/close arrangements.

47. 2.5 Lifebuoys • SOLAS III Reg 7.1, 20, 32.1, 35 & 36; • CDI Section 10.83 - 10.84; • OCIMF VIQ 5.16.5; • Lifebuoys need only to be inspected and maintained monthly in order to verify that each lifebuoy: - • is marked with ship’s name & port of registry; • is fitted with 4 bands of retro-reflective tape - tape must be in good condition; & • has a grabline (of not less that 9.5mm diameter) secured around it in 4 places - line must be in good condition.

48. Lifebuoys continued • For those lifebuoys fitted with a buoyant line, the line must be at least 8mm in diameter and non kinking; • Length of line should be not less than twice the height which it is stored above the waterline in the lightest sea going condition or 30 m whichever is greater; • It must also be resistant to deterioration from sunlight; & • Records of maintenance & inspection must be kept in section 2.5 of the SRF.

49. Lifebuoys with Self Igniting Lights • For those lifebuoys fitted with a self igniting light: - • All attachments and securing arangements must be in good order; • Check condition of cabinet hinges and open/close arrangements; • Battery operated lights must be inspected monthly - watertightness & brightness of light verified; • Date that batteries were changed must be marked on body of the light and recorded in the maintenance section of the SRF under section 2.5. Check condition of “o” ring or seal

50. Lifebuoys with Self Activating Light & Smoke Floats • For those lifebuoys fitted with a self activating light & smoke float: - • All attachments must be in good order; • Release lever must be free and easily identified; • Weight of the lifebuoy must be at least 4 Kg and the line between the float and the lifebuoy must be 4 m long; • Date that batteries were changed must be marked on body of the float and recorded in the maintenance section of the SRF under section 2.5. Release Lever