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TWEPP 2012 Conference: Venue, Accommodation, Dinner, and Poster Session Updates

This document provides detailed progress updates from the TWEPP 2012 Local Organizing Committee. Key topics include the confirmed conference venue at the Martin Wood Lecture Theatre—capable of accommodating 250 attendees—and additional overflow arrangements. Accommodation options include 180 ensuite rooms at Lady Margaret Hall, ensuring convenient access to the conference site. The conference dinner features renowned violinist Jack Liebech at the historic Holywell Music Room. Reception plans are in motion, with options like the Natural History Museum and Ashmolean Museum under consideration. Updates on the poster session logistics are also covered.

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TWEPP 2012 Conference: Venue, Accommodation, Dinner, and Poster Session Updates

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  1. TWEPP 201217-21 September Local organizing Committee progress and proposals

  2. Items for Infomoration& Discussion • Conference venue • Accomodationdetails • Conf. Dinner • Conf. Entertainment • Conf. Reception status • Poster session progress • TWEPP2012 poster picture

  3. Conference Venue • Martin Wood Lecture Theatre complex • Seats up to 250 people • Can overflow with video to Lindeman if necessary • For plenary and parallel sessions • Area out front for registration • All rooms in the complex have been booked • Mendlesson – small meeting room • Audrey wood – 35-40 seat classroom • All corridor space • Lindeman Lecture Theatre (in Clarendon next door) • 180 people • Parallel sessions only • Rooms available in other buildings for break-out meetings. • Fischer room and Dennis Sciama in the Denys Wilkinson Blg.

  4. Registration web page • http://www.physics.ox.ac.uk/auw11/index.asp • Oxford Held an ATLAS upgrade week in Spring 2011. • This web site contains the form of what we need to establish the TWEPP 2012 local web area. • Will need a link to the Indico site for the scientific programme.

  5. Accomodation • Lady Margaret Hall will be primary place of accomodation. • 180 ensuite rooms available cost £65/night • 30 “Standard Plus” rooms cost £55/night • We will encourage early booking • Other accomodation at nearby colleges will be available as needed. • LMH is conveniently Located Across the University Park from the Martin Wood building where the conference will take place.

  6. LMH Martin Wood - Physics Oxford City Centre

  7. Conference Dinner • At Lady Margaret Hall (LMH) • On Thursday the 20th of Sept.

  8. Entertainment Jack Liebech – world class violinist accompanied by piano Venue – Holywell music room Purpose built as a music room over 260 years ago Seats up to 250 Unmatched sound quality On the Tuesday or Wednesday evening Conveniently located near “The Turf” Tavern

  9. Reception • Monday the 17th • Still working this out; Possibilities still include: • Natural history museum • Will be OK, but they will be renovating so venue may not be quite as nice • Ashmolean Museum • Price negotiations • Other venues being explored • Oxford Town Hall (right in city centre) • All Souls College library • LMH again (convenient and happy to do it, but should EVERYTHING be there?) • One of the downtown hotels

  10. Martin Wood Ground floor Posters 8 12 18 4

  11. Martin Wood 1st floor 4 18 6

  12. Poster session • The one potential sticking point • Have gone through entire Martin Wood complex and stepped out poster locations. • Poster boards we have are A0 Lanscape. • We do not have A0 Portrait available • However we will be able to accommodate people who bring a poster in portrait format • 70 posters is maximum we can reasonably do. • Leaves room for reception • 2-3 sponsor stands

  13. TWEPP Poster Some possible pictures – our recommendation

  14. TWEPP 2012Oxford, England

  15. TWEPP 2012Oxford, England

  16. TWEPP 2012Lady Margaret Hall, Oxford

  17. TWEPP 2012Lady Margaret Hall, Oxford

  18. TWEPP 2012Oxford, England

  19. Summary of local progress • Conference venue • Accomodationdetails • Conf. Dinner • Conf. Entertainment • Conf. Reception status • Poster session progress • TWEPP2012 poster picture Booked Booked Booked Booked In progress Proposal Advice from Sci. Committee

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