Presentation Transcript

1. ACL Webinar

   Consortium and Center Diversity: Our Differences, Our Strengths August 18, 2010 Julie Goldman, Director Southeastern Conference Academic Consortium Anneke J. Larrance, Executive Director Associated Colleges of the St. Lawrence Valley Susan Palmer, Executive Director The Five Colleges of Ohio 
2. Webinar Protocol FORMAT: Presentation with formal and informal opportunities for discussion. QUESTIONS: Please use the “raise your hand” or “chat box” functions. We will do our best to field questions at logical points in the session. PHONE: Please mute your phone to prevent unwanted feedback echoes, except when asking a question or sharing an observation. RECORDING: This session is being recorded. NOTES: Feel free to take notes on your screen. Be sure to save them when you end your session.
3. Objectives and Methods Objectives To share information about other consortia To encourage directors to better understand and compare to an aggregate model To add value to relationships with colleagues To provide a reference piece about a “typical” consortium Methods Google spreadsheets Pilot tested on ACL board members Sent to 118 on the listserv and received 28 responses (Some on the list are corporations; some consortia and centers have more than one person on the list)
4. 1. Logistics 6. 93% have a central office 60% office is located on a campus More than half (56%) of the organizations housed on a member campus do not pay rent or overhead.
5. 2. If the office is on a campus, does your organization pay rent or overhead expenses? 25% rent only 6% overhead only 6% both rent and overhead 56% none 7% did not report a response
6. 3. Is the organization classified as a non-profit?
7. 4. Is the organization designated by the IRS as a 501(c)(3)?
8. 5. Are the organization’s finances audited annually?
9. 6. Who prepares the organization’s 990 tax form?
10. 14. Who is responsible for the organization’s accounting functions?
11. 7. Do you make purchases for the organization through amember campus?
12. 8a. Is the organization required to use state purchasing contracts?
13. 8b. Does the organization have to abide by state purchasing regulations?
14. 8c. Do these state contracts or regulations ever hinder your purchasing process?
15. 9. Does the organization have a checking or savings account separate from funds held by a member?
16. 10. Does the organization have a credit card?
17. 12. Does the organization have reserve accounts?
18. 13. Does the organization earn and keep interest from reserve or other accounts?
19. 11a. How is the organization funded?
20. 11b. Membership dues make up what % of the budget?
21. 15. What is the size of the annual operating budget? Overall Average = $2.5 M Average without $35M = $1.1M Average without $35M and $10M = $800K
22. 17a. & 17b. Membership Institution type Membership size 11% public only 36% private only 50 % both 3% other 36% 1-5 members 32% 6-10 members 18% 11-15 members 7% 16-20 members 0% 21-100 members 7% 01-200 members
23. 18b. & 18c. Associates/Affiliates Classification 68% do not have associate or affiliate members Affiliate or primary Affiliate member or international affiliate Partner Associate (out of state, for profit)
24. 19. & 20. Staffing Full-Time Employees Part-time Employees 10% 0 25% 1 14% 2-3 11% 4-5 11% 6-7 11% 8-9 18% 10 or more 36% 0 14% 1 18% 2-3 14% 4-5 7% 6-10 11% more than 10
25. 21. Who employs the employees? 64% organization 46% member campus
26. 22. What benefits do employees receive? 86% medical insurance 82% sick leave 82% paid vacation leave 82% other insurance 79% retirement plans 50% tuition remission 46% take courses 46% use libraries 36% use of athletic centers 32% retirement health plans 7% other

27. 23. How is your organization's mission described?

    Multi purpose 14 50% Single purpose 1 4% Educational center 4 14% Educational consortia1 14 50% Other 1 4% People may select more than one checkbox, so percentages may add up to more than 100%.
28. 24. What are the organization’s activities or programs? 75% professional and faculty development 54% cross registration/student exchange 54% library cooperation 46% joint academic courses/programs 46% joint purchasing 43% international programs 43% information technology 43% grants 36% graduate education
29. 24 . What are the activities or programs (cont.)? 32% public relations 32% emergency preparedness/planning 32% business and industry relations 29% community development 29% continuing education 29% risk management 25% economic development 25% articulation
30. 24. What are the organization’s activities or programs (cont.)? 21% joint faculty/faculty exchange 21% access programs 21% sustainability 21% teacher education/licensure 21% government liaison 21% energy 21% K-16 partnerships
31. 25. Who are the board members? Presidents 17 61% Chief Academic Officers 5 18% Chief Financial Officers 4 14% Community Organization Leaders 2 7% Business Leaders 4 14% Other 10 36% University Center representatives Campus leaders Marketing & Public Relations offices Dean for Curriculum Dean for Continuing Education The majority of board members serve two-year terms. 61% of board consist of 4-10 members. If officers are elected, board terms are usually between 1-3 years.
32. 28. Does your organization have an advisory board? yes 5 18% no 22 79% Other 1 4%
33. 29. Who serves on standing committees? Chief Academic Officers 13 46 Chief Financial Officers 10 36% Chief Information and Technology Officers 7 25% Human Resources Directors 5 18% International Education Directors 5 18% Registrars 4 14% Sustainability Directors 3 11% Community Development Directors 1 4% 64% have standing committees
34. 30. As the chief officer of the organization, to whom do you report? Board of directors 14 48% Chair of the board 5 17% Executive committee of board 3 10% Other 8 28% Most of us (72%) are hired (and fired) by the board of directors. 59% of us hire and fire out own staff.
35. 34a. As the chief officer of the organization, are you evaluated on an annual or periodic basis? yes 23 79% no 3 10% Over half of us are evaluated with a formal process, while one quarter of us have informal evaluations. Three-quarters of us have formal contracts or agreements lasting from 1-5 years.
36. 34c. If you are evaluated, who conducts the process? Board of directors 5 17% Board chair 9 31% Executive committee of board 2 7% Other 13 45% .
37. 31. With whom to you consult for troubleshooting or day-to-day matters? Of those who answered this question, 10 indicated they consult with the chair of the board 2 consult with individual presidents Others consult with a variety of people including key board members, the organization’s president, administrative support, chiefs of staff for member presidents, the grants officers, the executive committee of the board, chair of the CFO committee, head of the HR advisory board, chief academic officer, the advisory board, internal staff, dean of the college and chair of the operating committee
38. 32. How does your organization handle the functions of a human resources office? Organization staffs it own HR office 6 21% Uses HR office of member campus 17 59% Uses external HR firm 1 3%
39. 37b. Newsletter frequency 10% weekly 20% quarterly 20% monthly 40% twice a year 10% annually 43% produce a newsletter 57% do not
40. 38c. Annual Reports Distribution 0% general public 20% college communities 7% other consortial organizations 43% board members 17% committee members 13% organization employees 54% prepare a report 46% do not
41. 39a. Does the organization have a web site? 86% yes 14% no
42. 39b. & 40. IT Hosting Email Host Website host 25% organization 37.5% member campus 37.5% external vendor 14% the organization 64% member campus 18% external vendor (4% did not report a response)
43. How to contact us Julie Goldman, Director Southeastern Conference Academic Consortiumjulieo@uark.edu Anneke J. Larrance, Executive Director Associated Colleges of the St. Lawrence Valley larranaj@potsdam.edu Susan Palmer, Executive Director The Five Colleges of Ohio palmers@kenyon.edu