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Project Governance Structure

Project Governance Structure. Information Systems Prioritisation Group (ISPG ) or ITMT (IT Managers’ Meeting). Project prioritisation, approval and funding. Academic Board (if applicable). Strategic direction and advice. Steering Group. VCEG & Project Sponsor.

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Project Governance Structure

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  1. Project Governance Structure • Information Systems • Prioritisation Group (ISPG) or • ITMT (IT Managers’ Meeting) Project prioritisation,approval and funding Academic Board (if applicable) Strategic direction and advice • Steering Group VCEG & Project Sponsor Operational direction and oversight/control Project Manager: Business PM and/or ISS PM Project Delivery Group Project Sponsor/Senior User/Senior Supplier Work stream Lead Project Delivery Work stream Lead Work stream Lead Work streamLead

  2. Project Roles & Responsibilities

  3. ISPG • The highest level governing body for Information Systems is the Information Systems Prioritisation Group (ISPG) • ISPG is comprised of VCEG members and other senior management from Faculties and Corporate Services across the University. • ISPG meet on a quarterly basis, usually Sep/Dec/Mar/Jun, and prioritises, approves and funds projects based on business cases submitted to the meeting.

  4. Steering Group ToR The Project Steering Group is responsible for overseeing the strategic direction of the Project. Members will be expected to: • Advise on the strategic direction and implementation of the project, including strategies, policies, communications, systems, processes and business change across all areas impacted by a project. • Make decisions with regard to the delivery and quality of all items included in the project scope. • Approve all major plans and authorise escalated deviation from agreed plans. • Receive and review progress reports from the Project Manager. • Provide academic input and make reports to relevant academic boards. • Be accountable for the success of project. • To consider and recommend strategies for the continuation and development of the project after the life of the project. • The Steering Group will meet intermittently, ie as and when required and on specific issues that the PDG can not deal with alone.

  5. Project Delivery Group (PDG) ToR • The Project Delivery Group is accountable to ISPG for the success of the project and the realisation of the benefits outlined in the business case. Members will be expected to: • Represent the interests of all stakeholders in the project • Support the operational delivery of the project • Take ownership of exceptions and escalations • Commit the resources necessary to successfully complete the project • Provide input and insight to project documents and plans • Ensure effective decision making for • Risks, issues and changes • Quality control and project assurance • Support the Project Manager through effective communications with all impacted stakeholders and providing unified and consistent direction for the project • Take ownership of continued benefits realisation after the project closes The PDG will meet regularly, dependent on the stage of project, but during implementation stage it is likely to be fortnightly.

  6. Project Steering Group

  7. Project Delivery Group ToR Detailed Governance Pack available online at http://iss.leeds.ac.uk/downloads/file/1102/governance_pack_for_itis_projects

  8. Business and ISS PM • Working with a Business Project Manager • The Business PM has overall PM responsibility for the project • ISS PM will be reporting to the Business PM • ISS PM role in that case is managing the IT work package of the project • Business PM’s main focus should be on business change management and business communications so ISS PM can concentrate on project management of IT deliverables • Business and ISS PM agree at the outset how to work together and clearly define the boundaries of ISS PM’s responsibilities and duties for the PDG

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