CEI Services Lee Computer Signal System Updates

1. CEI Services Lee Computer Signal System Updates March 21, 2012 Florida Department of Transportation, District One FPN: 412636-2-62-01

2. Introduction • KCA was awarded the first CEI contract by FDOT District One • KCCS was created in 1998 to focus on CEI in Florida • Longstanding relationship with District One (over 30 years) • Long-tenured employees committed to project • Additional CEI staff throughout Florida, if needed

3. Project Team

4. Presentation Agenda • Awareness of/Approach to Project • Understanding scope • Unique issues • Innovative ideas • Proposed Staff • Quality/Availability/Qualifications/Experience • Other Considerations • Communication Abilities • Commitment to Department

5. Understanding the Scope Overview • Phase 1 of a three-phase project • Purpose: • Provide adaptive, integrated & automated ITS in Lee County on state-owned roadways • System to be operated by Lee County • 1stPhase: • Provide SOC, computer screens, workstations, computers • Signal upgrades & interconnects • Interface to SWIFT Center

6. Scope Unique Issues Innovative Concepts AWARENESS/APPROACH to PROJECT

7. Awareness of Project Issues Scope • Upgrade 105 signalized intersections • Improve ADA & crosswalks ~50 intersections • Install PTZ cameras • Fiber optic interconnects • County SOC – computers, display screens • Interface to SWIFT Center

8. Awareness of Project Issues Construction /Unique Project Issues • D/B project • MOT – continuous signal operation • Coordination with Lee County SOC staff • Integration w/County system • Public perception • Coordination with other municipalities

9. Awareness of Project Issues Design/Build Project • Requires coordination between FDOT, Lee County, D/B contractor, and criteria package development consultant • Have reviewed D/B RFP • Will establish weekly update meetings • Will establish phase plan review meetings and coordinate all comments • Project design is Critical Path From FHWA

10. Awareness of Project Issues MOT – Continuous Signal Operation • Must maintain continuous signal operations • MOT required for overhead work • Police support for signal downtime

11. Awareness of Project Issues Coordination with Lee County SOC Staff • Work inside County facility • Integration into existing County Ops Center • Equipment selection

12. Awareness of Project Issues Integration w/ County System • System must be integrated into Lee Cty’s system • Lee Cty has been running Centracs for some time • Team will verify all functions, both software and hardware • Interface back to SWIFT Center Lee County state of the art cabinet

13. Awareness of Project Issues Public Perception • Team understands the benefits of the project • Will work w/ Department PIO • keep public informed • make presentations to MPO

14. Awareness of Project Issues Coordination with other municipalities • Intersection improvements in Lee County, but also in City of Fort Myers & City of Cape Coral • Department had issues getting timely response • Decisions changed • Team will be proactive • Have already met with Fort Myers staff

15. Awareness of Project Issues Similar Projects/Past Experience • SR 45/US 41 From Corkscrew Road to San Carlos Blvd • Lakeland Computer Signal System Upgrade (District 1) • Winter Haven ATMS (District 1) • ITS components along I-75 in Charlotte County • SWIFT SunGuide Center Coordination

16. Contract Support Specialist Meldon Chin • Assist with WOs and SAs • Track quantities and back-up documentation • Perform field checks for QC of back-up documentation • Ensure QC reviews are completed • Enter progress estimates into SiteManager • QA Hummingbird documentation • Ensure certifications are received prior to material items being incorporated • Ensure certifications are entered into LIMS or CDMS • Enter profiles for sub-soil into multi-line earthwork program • Track contract time • Submit weather and holiday letters to Department • Keep final as-built plans current with revisions or quantities of closed out items • Compile Final Estimate package • Assist field technicians • Ensure current forms and guide lists are being used • Ensure current specifications and standards are applied • Review field documentation for errors and omissions • Assist with LIMS • Provide stockpile material invoices for monthly inspection

17. Public Involvement Alicia Gonzalez • 19 years of experience specifically with transportation projects in FDOT Districts 1, 4, & 6 • Overall strategies/program vision • Conduct media interviews as needed • Coordinate elected official interaction/MPO presentations • Worked previously with both Mary Wiley and Debbie Tower • Served two other District 1 CEI teams for ITS deployments

18. Public Involvement MRG’s Accomplishments Working for FDOT • First public involvement campaign for a P3 project in South Florida • First ramp signaling project • First managed lanes project • First Roadside Animal Detection System (RADS) • First High-Intensity Activated Crosswalk (HAWK) beacon in South Florida

19. Public Involvement Suggested Methods • Discuss with District PIOs the opportunity to “message” the project with benefits it will offer the community and impacts during construction • Work with District PIOs to prepare collaterals to disseminate to elected officials, agencies and municipalities • Notify 511 of lane closures and detours and coordinate public meetings as agreed upon by the Department • Create Community Awareness Plan and highlight strategies for leading public information efforts • Coordinate extensive media exposure using local newspapers • Work closely with County and District PIO to maximize outreach & utilize their existing communication resources to inform the public • County websites, newsletters, and databases

20. Public Involvement Key Strategies and Activities • Create open lines of communication early to garner active involvement and study support and build community consensus • Facilitate and coordinate • Stakeholder/community group presentations • Public meetings • One-on-one interaction with the community • Present to Lee County MPO as needed, present project updates to the Charlotte-Lee-Collier Transportation Incident Management Team

21. Innovative Ideas/Cost Savings • Project website • Visual As-Builts • Proactive presentation to MPO on project benefits • Use of latest technology, example “dumb” LED/LCD – green solution • Substitute single Aldis camera for multiple PTZs

22. Cost Efficient Management • Experienced staff • Interface with D/B team and Lee County, ultimate system operator • Manage project from existing office (with Department approval) • Each inspector truck is a mobile office • Comprehensive constructability review & proactive project management with D/B team

23. Proposed Staff

24. KCCS Team

25. Certifications/Qualifications

26. Availability of Staff All staff will be 100% available as needed

27. Subconsultants • GBF Engineering, Inc. • ITS and ATMS CEI specialist • E.F. Gaines Surveying Services, Inc. • Survey layout (if necessary) • Media Relations Group, LLC • Public information support 3 DBE Firms = DBE Goal 40%

28. Communication Abilities Commitment to Department Other considerations

29. Communication Abilities • Coordination with D/B Team • Promote coordination and communication between project stakeholders • Weekly progress meetings • Document and track issues to resolution • Pre-operational meetings • Partnering • Keep the public informed

30. Commitment to District One • KCA was awarded the first CEI contract by FDOT District One • Longstanding relationship with District One (over 30 years) • Long-tenured employees committed to project • Additional CEI employees throughout Florida, if needed

31. Summary • Awareness/Approach to Project • Scope • Unique issues • Innovative concepts • Staffing • Quality/Availability/Qualifications/Experience • Other Considerations • Communication Abilities • Commitment to Department

32. Why select KCCS OUR PEOPLE We will take ownership of the project Local established relationships Strive for success

33. Consistent Predictable Repeatable

34. Questions