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Sustainable Output Plan

The Sustainable Output Plan for Sheridan Technical Center focuses on reducing costs and improving productivity through better management of document workflows. This plan includes an analysis of current assets like printers, copiers, and scanners, assessing their usage and capabilities to ensure efficient operations. By implementing specific recommendations, utilizing connected devices, and adopting paperless practices, we aim to streamline processes for teachers and staff. Strategic upgrades such as duplexing trays and multifunction units will further enhance sustainability and reduce supply costs.

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Sustainable Output Plan

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  1. Sustainable Output Plan Sheridan Technical Center

  2. OBJECTIVES • Reduce cost and improve productivity • Identify opportunities to streamline document workflow • Provide access for teachers and staff to electronicdocument management

  3. ASSESSMENT • ANALYZE DATA • Inventory of copiers, faxes, printers, and scanners • Cost of hardware, supplies, support and service • FOLLOW ESTABLISHED DISTRICT MODEL • PROVIDE SPECIFIC RECOMMENDATIONS

  4. CURRENT ASSETS PRINTERS - 228 148 Laser Printers 40 All-In-One Color Printers/Fax/Copy 38 Large Format Printers 2 Plotters FAX / SCANNERS - 18 4 Fax Machines 14 Scanners

  5. TOSHIBA COPIERS • UTILIZE THEIR FULL CAPABILITIES • Connected all copiers to our network • Configured to scan, email, and fax • Trained staff and teachers to utilize the copiers as paperless units • Trained teachers to teach with visual handouts

  6. IMPLEMENTATIONINVENTORY • MarkVision • Utilized the software to run an inventory • Analyzed the clustering of copiers, printers, scanners, and fax units • Determined changes to improve productivity and reduce cost • Configured all printing devices to a low dot per inch resolution • Reduced the density setting to six on all capable printers • Monitor all networked devices to proactively manageproblems and consumables

  7. REMOVE & RELOCATE • TRANSFERRED • 22 Printers • SURPLUSED OBSOLETE UNITS • 12 Printers • 2 Scanners • RELOCATED • 10 Printers

  8. Purchase remanufactured cartridges Savings of $50 to $100 per cartridge REDUCE SUPPLY COST

  9. Upgrade to duplexing trays Upgrade to multifunction units where appropriate COMING SOONduplexing & MULTIFUNCTION

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