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Lesson 3: Language Used in Minutes

Workplace English for Executive Officers (Minutes-taking). Lesson 3: Language Used in Minutes. By Leo Yu (Office: OEE1014; Phone: 3411-5803; email: leoyu@hkbu.edu.hk) 21-24 May 2002. Workplace English for Executive Officers (Minutes-taking). Outline. Presentation of Group 3

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Lesson 3: Language Used in Minutes

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  1. Workplace English for Executive Officers (Minutes-taking) Lesson 3: Language Used in Minutes By Leo Yu (Office: OEE1014; Phone: 3411-5803; email: leoyu@hkbu.edu.hk) 21-24 May 2002

  2. Workplace English for Executive Officers (Minutes-taking) Outline • Presentation of Group 3 • Critique by Group 4 • Reporting Verbs • Action Verbs • Sentence Pattern • Tense • Some Expressions

  3. Workplace English for Executive Officers (Minutes-taking) Reporting Verbs • Announce • Claim • Hold • Illustrate • Mention • Point out • Report • Say • Show • State

  4. Workplace English for Executive Officers (Minutes-taking) Action Verbs • Positive • Accept • Agree • Attempt • Confirm • Decide • Plan • Propose • Resolve • Suggest

  5. Workplace English for Executive Officers (Minutes-taking) Action Verbs • Negative • Deny • Disagree • Refuse • Reject

  6. Workplace English for Executive Officers (Minutes-taking) Action Verbs • Neutral • Heard (e.g. oral report) • Noted (e.g. written report) • Received • Tabled

  7. Workplace English for Executive Officers (Minutes-taking) Pattern 1 • Mr A refused to adopt the proposed submitted by Mr B. • The team had decided to launch the product next summer. VERB + ‘to-infinitive’

  8. Workplace English for Executive Officers (Minutes-taking) Pattern 2 • John suggested holding the seminar in Room 123. VERB + Gerund

  9. Workplace English for Executive Officers (Minutes-taking) Pattern 3 • The Committee rejected the proposal. VERB + noun-phrase

  10. Workplace English for Executive Officers (Minutes-taking) Pattern 4 • Mr Chan agreed that the budget allocated to Project A should not exceed HKD35,000. • Jenny mentioned that there would be a new member joining her team on Monday. VERB + ‘that-clause’

  11. Workplace English for Executive Officers (Minutes-taking) Pattern 5 • Robert rejected the idea that one more clerk should be employed in the current academic year due to the tight budget. VERB + ‘the idea/fact that’

  12. Workplace English for Executive Officers (Minutes-taking) Tense 1 • The chairman gave a brief introduction [A-1.1] • Mary informed members that … [B-2] • Mr Chan reported that the PE Department… [C-2.2] Past Tense (for Present Tense)

  13. Workplace English for Executive Officers (Minutes-taking) Tense 2 • Mr A had checked with Ian of FO… [B-5] Past Perfect Tense (for Present Perfect Tense)

  14. Workplace English for Executive Officers (Minutes-taking) Tense 3 • The seminar had been held on 29th December in 2001 Past Perfect Tense (for Simple PastTense)

  15. Workplace English for Executive Officers (Minutes-taking) Tense 4 • …a special session would be held [D-4] • …no spare notice boards could be made available [E-2.3] • …colleagues should prepare for… [D-3a] (Past) Future Tense (for Present Future Tense)

  16. Workplace English for Executive Officers (Minutes-taking) Tense 5 • May? • Must? Might (=May); Had to (=must)

  17. Workplace English for Executive Officers (Minutes-taking) Some Expressions (1) • This? • That • Now? • Then/at that moment • Tomorrow? • The next day • Yesterday? • The day before

  18. Workplace English for Executive Officers (Minutes-taking) Some Expressions (2) • Today? • On that day • Here? • there • ‘We think…’? • They thought… • ‘Our concern…’? • Their concern…

  19. Workplace English for Executive Officers (Minutes-taking) Some Expressions (3) • ‘The research conducted by us…’? • The research conducted by them/the team… • ‘I think that…’? • He thought that …

  20. Workplace English for Executive Officers (Minutes-taking) Need • The rooms were needed to renovate during the summer vacation. The rooms needed to be renovated/ renovation during the summer vacation

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