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Secretary Training

Secretary Training. District Assembly June 4, 2011 Mike Raulin. ClubRunner Basics. District Uses ClubRunner To communicate with club To facilitate communication with district officers To collect information from clubs

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Secretary Training

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  1. Secretary Training District AssemblyJune 4, 2011Mike Raulin

  2. ClubRunner Basics • District Uses ClubRunner • To communicate with club • To facilitate communication with district officers • To collect information from clubs • You need not use ClubRunner in your club to use ClubRunner at the district level • If your club uses ClubRunner, it will reduce your workload

  3. www.RotaryDistrict6650.org

  4. Logging into District Website • If your club uses ClubRunner • Your club login name and password works on the district site • If your club does not use ClubRunner • You will need to get a login name and password • Click on New User? Click Here (upper left corner)

  5. Get District Site Password

  6. Logging In (click one of these)

  7. Enter Login Name and Password

  8. Takes you to Administration Page

  9. Edit Your Profile

  10. Click Edit (note the tabs)

  11. Items in Red are RequiredFocus on Contact Info (email & phone)

  12. Change your Password

  13. Note Password Requirements

  14. Generate Directories

  15. Several Options (including your club)

  16. Club Directory

  17. To have a Directory, Need the Data • Best way is to get members to log in an update their profile • Perhaps by having a computer with an Internet connection at your meetings • Can also Enter it Yourself

  18. For Club ExecutiveActive Members List

  19. Entering Profile Data

  20. District Directory

  21. Several Choices

  22. Club Information

  23. Update Club Information

  24. Define Club Executives

  25. Edit Executives at Any Time

  26. Next Year’s Executives

  27. Define Next Year’s Executivesas soon as they are elected

  28. Submitting Attendance Reports(automatic if your club used ClubRunner)

  29. Club Attendance Report

  30. Designate Attendance Person

  31. Person Authorized to Report Attendance

  32. RI Reporting

  33. Manual Reporting

  34. Sending Manually

  35. Automatic Updating

  36. Getting District Help

  37. Organizational Chart

  38. Checking Subdistricts

  39. Emailing a District Leader(click their name)

  40. Finding and Club Member

  41. Finding a Listing

  42. Finding Club Information

  43. Lots of Club Info at your Fingertips

  44. Commercial: CanfieldRotary.org

  45. ClubRunner for Your Club • Advantages • Simplifies Club Communication • Attractive and credible website and bulletin • Centralizes Data, but distributes access • Provides both pubic data and private data (available only to members who are logged in) • Automatically synchronizes with RI and District • Disadvantage • Cost (Between $19.95 and $99.95 per month)

  46. ClubRunner Price Structure

  47. What Can you Do with ClubRunner • Website (with no HTML experience) • Newsletter • Club Database, Attendance, Dues, etc. • List of Speakers (automatically listed on website and in the newsletter) • Reminders of Commitments in each Newsletter • Picture Galleries (public)

  48. What Else? • Download files (public) • Members can update their own information • Or print their own directories • Or download information for importing into their smart phone or computer • Archives (members only) • Online signup (volunteers and people attending an event)

  49. Even More? • Links to RI and district and anyone else you want to add • Email links to officers (while protecting email address) • Photo Directory • Mailing Labels and Badges for Events • Duty Rosters, Committee Management • New member orientation tracking

  50. Brief Tour of Key Features • Website • Newsletter • Database • Directories, Labels, Badges • Archives • Photo Galleries • Email Message Center

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