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Mastering PowerPoint 97: A Comprehensive Workshop by Cheryl Gould

Join Cheryl Gould in this informative workshop that covers the fundamentals of PowerPoint 97. Learn what PowerPoint can do, explore its key features, and get hands-on experience creating and altering presentations. The workshop will guide you through adding animations, graphics, sounds, and customizing slide shows to enhance your message effectively. You'll also discover methods to support lectures, print notes, and use PowerPoint in kiosk mode and online. Perfect for beginners and those looking to refresh their skills.

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Mastering PowerPoint 97: A Comprehensive Workshop by Cheryl Gould

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  1. PowerPoint 97 Basics Your Instructor: Cheryl gouldc@infopeople.org Gould An InFoPeople Workshop January-May 1999

  2. Agenda • What PowerPoint does • Features of the PowerPoint window • Creating a new presentation • Altering an existing presentation • Adding animation, graphics, and sound

  3. PowerPoint Program • Create slide shows on a computer screen • Enhance slide shows with: • animation • sound • video • color • custom drawings

  4. Ways to use PowerPoint • Support your lecture • run slide show for audience • print out lecture notes • print out handouts • Run on its own in kiosk mode • Publish on the Internet

  5. Skills Required to use PowerPoint • Mouse • Graphics & word processing • Ability to organize your topic • Creativity in conveying your message • Willingness to click, click, and click again

  6. Windows Skills Review • Selecting text • Click and drag • Right-click • Mouse-click versus mouse-over • Saving and opening files

  7. Parts of the PowerPoint Window • Menus • Toolbars • Right-click menus • Views • Slide • Outline • Sorter • Notes • Slide Show

  8. Each View Has a Purpose • Single Slide - layout slide • Outline - create presentation • Slide Sorter - reorganize presentation • Lecture Notes - not seen on screen • Slide Show - runs full screen • Use the buttons on the bottom of the PowerPoint window to change views.

  9. It's important to remember to SELECT then COMMAND

  10. Exercise #1 Get acquainted with PowerPoint’s features

  11. Running a Slide Show Options available from Action button • Hide pointer • Change cursor to pen to enable drawing • Go to a specific slide in presentation • Esc to exit • Space bar, mouse click to go forward • Back space to go back

  12. Anatomy of a PowerPoint Slide • Background graphic • Color scheme • Text boxes • Action buttons • Transitions and Animation

  13. Method for Creating a New Presentation • Start in OutlineView • Create Titles and bullet points • Slide View • add background, color, and default layout • Slide Sorter • see entire presentation and reorganize • Rehearse Slide Show • Add Notes at any time

  14. Menus and Toolbars Change Depending on what: • View is chosen • Object is being inserted • You have selected • You right-clicked on

  15. Exercise #2 Creating a New Presentation from Scratch “Fundamentals of Driving”

  16. Masters • The Masters control the default layout • Font type and size • Bullets • Tabs • What appears on every slide: • Logo • Page numbers • Date • There are Masters for: • Slides • Title slide • Handouts • Notes

  17. Color and Design • Background Fill • Fill Effects • Pattern • Gradient • Color Scheme • Design

  18. Exercise #3 Colors, Backgroundsand asters

  19. Lunch

  20. Headers and Footers... • Date & Time • Slide number • Fixed Text on top or bottom • Can apply these to: • All slides • All except for title slide • Single slide This text is in the footer

  21. Common Mistakes • Too much text on a line or on a screen …… • Too many graphics • Screen doesn’t support what you’re saying • Too much movement • Poor spacing on screen • Inappropriate use of sound • Badcolorcombinations • Too many bullet points • capitalization

  22. Exercise #4 Altering a Presentation

  23. Action Buttons • Buttons for common tasks • Forward, Back & Home • Help • Sound • Perform actions such as • Hyperlink • Play a sound • Run Paint

  24. Images • PowerPoint & Windows images • Save from Web pages • Clip Art Collections on Disks • Draw them yourself in PowerPoint • Draw in another program and import

  25. Sounds • Standard sounds from your computer • From Web • Sound collections from disks • Record them yourself

  26. Animation • Preset animation affects entire slide • combine sound and animation • Custom • choose which animation • combine with sound • plan all movement on the slide • choose how the animation starts

  27. Exercise #5 Adding Sound, Graphics and Animation

  28. Printing Options • Individual large slides • Two slides to a page • Individual slides with lecture notes • Thumbnails • 3 to a page with space for notes • 6 to a page • Outline • Black & White

  29. In Summary • Quick to create basic presentations • Can be used as an outlining tool • Can do almost anything anywhere • Time consuming to create fancy presentations

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