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Communication with Teams

Communication with Teams. By: Amanda Wielgus-Hagerty NTDSE School Psych.M.Ed, Ed.S awielgus-hagerty@ntdse.k12.il.us. OVERVIEW. Introduction about teaming @ NTDSE Preparing for NTDSE team meetings Different topics for NTDSE team meetings Roles of various NTDSE team members at team meetings

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Communication with Teams

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  1. Communication with Teams By: Amanda Wielgus-Hagerty NTDSE School Psych.M.Ed, Ed.S awielgus-hagerty@ntdse.k12.il.us

  2. OVERVIEW • Introduction about teaming @ NTDSE • Preparing for NTDSE team meetings • Different topics for NTDSE team meetings • Roles of various NTDSE team members at team meetings • Reaching a consensus • Disagreements

  3. What is a team “A highly communicative group of people with different backgrounds, skills, and abilities with a common purpose. They work together with a common purpose to achieve clearly defined goals.” - from Diane Morrison & Madi Phillips Teaming in-service .

  4. What makes a good team?-How did those teams get to the super bowl… • Having the strongest quarterback (Teacher) • Having as many players as possible, in attendance (TA, Sp.L, Ot, SW, Psych) • Open communication-listening to praise and constructive criticism from team members. • A strong Coach (administrators). • Talking before a Game and after to go over what went wrong, what to work on for next time, and what went right. (At team meetings). • Team work-There is no “I” in team. • Respecting everyone’s area of expertise. • Knowing that your team members have your back.

  5. What makes an Effective NTDSE TeamThe FIVE C’s • Commitment: To our students above all else. • Cooperation: A sense of central purpose. • Communication: With our parents, staff, students. • Contribution: Of your area of expertise • Inter-disciplinary Collaboration

  6. Prep for Team meeting:for anEDC/AR coming up: • Discuss your findings and how testing going (May need teacher input/strategy to get better results). • Closer to EDC/AR, talk about IEP GOALS • Figure out as a team Student’s strengths & needs (Thus helps with goal planning). • Try to come up with team goals. • Post on team wiki or e-mail team

  7. Prep for Team Meeting : Student behavioral concern • Alert team to student’s current behavioral issue (e-mail or verbal). • See if Behavioral Specialist should be called upon: Fill out Referral form for them. • Ask staff to come with recommendations. • Ask a team member to observe before or after( to collect data or anecdotal notes). • Have current BIP available or discuss need to write one as a team.

  8. Team meeting Prep :parent concerns • If a parent has brought a concern to a teacher’s attention, write it down/e-mail it so that team can brainstorm together to figure out.

  9. Team meeting topic:Parental concern FIGURE OUT A PLAN OF ACTION TOGETHER BY… • What to do to help address parent’s concern and have parent involvement? • How to figure out this student matter? 5 minds are always better then 1. • Who will assist in the interventions for the student’s concern? • Who will contact parent to follow up? • Document in team notes

  10. Good advice from my NTDSE mentor “Grab onto that fast moving, well oiled train! Quickly figure who is the conductor is, and find your place”

  11. Role of team members • Many teams have been working together for years, and you just need to get on board and figure out your place and your team members, as well. • It really varies from one team to the next who plays what role.

  12. Roles of team members-at team meetings Having designated roles will help meetings run efficiently, strategically, and be prioritized. Note taker: Whoever is willing to take notes that a.m. and send out to team via e-mail. -There is a nice template for team meetings on the Psychologist Folder on M-Drive. (Jen Sobacki created) Facilitator: The person who leads the discussion, and ends the discussion. This is usually the administrator and/or teacher Time Keeper: They will alert the team when the buses may be arriving, by watching the clock, as to end the meeting appropriately. It helps when they let team know how much time we have left. This is usually an Ancillary staff member

  13. TEAM MEETING Template(see attached last page) • ECE Team Meeting • Date: 1/15/09 • Start time: 8:00 • End time:8:49 • Team Members Present: • Shelley Gaddis • Sharon Sanfilippo • Sharon Worth • Amanda Haggerty • Stacy Mark Janet Radcliffe Kathy Herbster Nancy Minorini • PBA Team Notes: • 4 PBA’s this week • Sharon's class: • XXXXX will not be at Speech/OT group as she has to attend a parochial observation. • Shelley's Class: She looked on BDS & Has all goal updates in. (Thanks everyone.) • Nancy's Class: Follow up Task: • 1-Kathy Will all Mrs. D. to find out if he plans on returning to school. • 2-AR for C.C. tomorrow. May need another Administrator to cover if Kathy Still sick. • 3. Social worker will call A.’s parents to find out when child will return from vacation. • 4. Observations set up this week

  14. Consensus Definition • An agreement in judgment or opinion reached by a group as a whole.It is based on collaboration in which diverse and often competing interest groups strive to reach agreement, often assisted by a facilitator.

  15. How to come to a team consensus 1.Problem Identification: Be Concise (i.e. Student behavior). 2. Problem analysis :We need a FBA/ BIP. 3.Plan Development: Follow up tasks Who, What, Where, When it needs to be finished. 4.Implentation of the Team’s Plan. 5.Evaulation of team plan: At next meeting figure out did the FBA/BIP help? -Adapted from Problem Solving process icon Madi Philips & Diane Morrison.

  16. How to reach Consensus-some helpful tips • Administrator will usually clarify issue for team to discuss and come to consensus on. • Use your professional judgment. • Actively listen: paraphrase what someone has just said to get further clarification. • Do not go off on tangents, which can be counterproductive.

  17. How to reach a consensus-some helpful tips continued • Don’t be too quick to dismiss other’s ideas (they just might have the knowledge or info you are seeking). • Avoid challenging another staff member’s facts or interpretation. • Have the facts and/or data to support the consensus topic. • Hear out every team member.

  18. Scheduling Conflicts & NTDSE meetings If you are ancillary staff you have several team meetings to attend every morning. • If you have to be at two, pick the one that needs you most that week (EDC, AR, Behavior). • Rotate weekly or bi-weekly so you get to both. • Keep in mind: Satellites really need your support, because they do not have access to colleagues as easily as if they were at Molloy.

  19. Logistics: There are only 5 days in a week so, there is bound to be scheduling conflicts. • NTDSE services 9 districts -67,68,69,70,71, 72,73,73.5,&74. • We service 243 NTDSE students. • We have 38 Classrooms = 22 @ Molloy and 16 @ Districts Schools • There are 13 schools to get to:1-Hynes-67 1-Highland-682-OOJH-68 1-Devonshire-682-Madison-69 2-Culver-712-Fairview-72 1-East Prairie-731-McCracken-73.5 1-Todd Hall-741-Rutledge Hall-74 1-Lincoln Hall-74 Molloy

  20. Disagreements:How to keep it together Remember these 5 things: 1.Most Disagreements come from a well-meaning place. All NTDSE staff chose their profession to help children. 2. The students are always in our best interest. Any disagreement usually stems down to making sure the student gets what they need. 3. It is impossible to get along with everyone all the time.And that is ok.Just always remain professional and take the high road. 4. Disconnect from personal issues, for the greater good of the team. Mutual respect for one another will prevent disagreements. 5. When presented with a disagreement try active listening & frame things carefully.For example:“So, what I hear you saying is…” “This is how I perceive it …and it may be off-base…” “I appreciate the things you are saying…” ETC.

  21. Coping Strategies-for disagreements • Breathe- A few deep breaths clears the mind. • Take the long view- Will this matter in a year, a week, etc. • Reframe the conflict. Try to figure out if the conflict is trying to teach you something. • Count your blessings: There are so many other great things about your job.

  22. Points to keep in mind during a disagreement Ask yourself: • Is this person being rude, or just asking for something they should rightly have? • Did they mean to really offend you or have action taken? • Are you upset because there is a seed of truth in the disagreement? • “Is it me?” If it is, this is a good thing because “me” is fixable and you have control over that. You have the power to change your own behavior and how you react to things, no one else.

  23. Conclusion Team work is necessary to work at a co-op. So…Keep up the great work! A Resource List is available Questions or Comments…

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