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Effective Membership Management and Database Usage for SVWF Leaders

This guide provides essential instructions for SVWF leaders on managing membership and utilizing the organization’s database effectively. Learn how to add members, including children, access group-specific information, and manage waiting lists. The database allows quick access to current information, such as contacts and vital member details. We cover adding and deleting members, ensuring privacy, and accessing comprehensive data relevant to your group. Stay organized and enhance communications to foster a thriving Woodcraft community.

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Effective Membership Management and Database Usage for SVWF Leaders

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  1. Membership leader training SVWF

  2. How to add members • Add children to the database http://www.stroudwoodcraft.org.uk/database/add • To view the database for your group use the ‘database’ link in yourgroups menue.g, http://www.stroudwoodcraft.org.uk/database/saplings

  3. What does the database give us? • A way for us to quickly access information that is current. • Lists to print for the folder (Group Contacts and CRB) • An easy way to manage moving up.

  4. Structure • 1 entry per child. • Duplicate entries for parents on lists on Group Contacts CRB where two children in one group.

  5. Fields added by members & the public • Group • Waiting to go in • Childs • First and Last name, • DOB, • School • Moving up date, • Address, • Phone number(s) • Email • Parents • First and Last name, • Phone number(s) • Email address • Willingness to lead • CRB date • Membership renewaldate • Any other info

  6. Additional fields accessible by us • Notes • High Priority • Moving up date (if you view their record you see help in how to work out what to enter for this field) • Also note we have access to the whole database, not just our group. • Authored on – the date they were added – can be used to ‘shuffle’ the waiting list for whatever reason

  7. Waiting list • In your menu (mine for example is titled benjarlett) there is the link to the waiting list http://www.stroudwoodcraft.org.uk/database • Ordered by priority / post (creation) date • Youcanfindchildrenwhoused to be in woodcraftthatarereturningusing the ”All” link (at the top - whichlistseveryone) under the group”Past members”

  8. Removing users • Delete them from website by going to their account. Go to members (not database), click their name, edit (at the top), delete(at the bottom) • Delete their (& both parents) email addreses from Google group • Change childs group to “Past Member” so that coming back is easy, and they get priority.

  9. Google Group • click management tasks to remove people • to invite people click invite members->add members directly

  10. Finally • finally... use the log out button if you have a computer that is shared with other people, you have access to information that people aren't necessarily up for sharing....

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