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Group Leader Training

Group Leader Training. Neal Rakesh, Udayan Bubna, Chrstine So. The Guide. Read and Re-Read Everything you need to know Training Guide Schedule Ask us questions Tech Day HQ: 1303 EECS (5-2526) or (734) 615-2526 on any phone. Tech Day. Remember its Saturday, Nov 8 th

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Group Leader Training

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  1. Group Leader Training Neal Rakesh, Udayan Bubna, Chrstine So

  2. The Guide • Read and Re-Read • Everything you need to know • Training Guide • Schedule • Ask us questions • Tech Day HQ: 1303 EECS • (5-2526) or (734) 615-2526 on any phone

  3. Tech Day • Remember its Saturday, Nov 8th • Tech Day Depends on you • Group Leaders are responsible for presenting what the University of Michigan is all about • Group Leaders are the first impression people get about the University of Michigan

  4. How To Lead • Share your personal experiences • You have the power to keep things on time • Groups of two • Back each other up • Both of you need to provide your inputs on campus

  5. T-Shirts • Group Leaders • Maize Tech Day T-Shirts • Planning Committee • Red Tech Day T-Shirts

  6. Check-In • By 8:00 a.m. at 1311 EECS • Pick up • T-Shirt • Folder • Name Tag • Breakfast • Go to Opening Session Assignments (8:30 a.m.) • By 8:50 a.m. have your group seated in their correct Opening Session Rooms • Student groups should only have students • Parent groups should only have parents

  7. Opening Session • 9:00 – 10:15 a.m. • Keep focus towards the speaker • Help Others Find Seats • Cell Phone on Silent • DON’T LEAVE!!!! • At the End • Gather your Group In the Front • Hold up your Group # Sign • Take a Head Count (Remember the Number)

  8. Introduction • Talk About Yourself • Name • Year • Major (No Abbreviations) • Go over the day schedule briefly • Make Sure Each Person has • Bag • Name Tag • Welcome Packet Publication • Flyers • Lunch Ticket • Feedback Survey • Exhibit Map • Break the tension….

  9. Campus Walking Tour • 10:25 – 11:00 a.m. (PG) • 1:05 – 1:35 p.m. (SG) • Turn Cells ON • Tours are 35 minutes • About 3-5 minutes for each stop • DON’T LOSE TRACK OF TIME!!!! • Campus Tour Page • A Guide not a necessary thing (Don’t Recite it….) • Talk about your own experiences • Answer all questions possible

  10. Department Presentation (PG) • 11:05 – 11:40 a.m. • 2 Department Presentations – 35minutes each • Stay with your group • Cell Phone on Silent

  11. Design Competition (SG) • 50 minute Session • Led By Design Competition Leader • Help or Participate in the Competition

  12. Department Tours (SG) • Refer to Schedule for Times • 2 Department Tours – 50 minutes each • Stay with your group • Cell Phone on Silent

  13. Transfer Students (SG) • 1:40 – 2:30 p.m. & 3:45 – 4:35 p.m. • Volunteers will drop off Transfer students with you. • They will join you for the first Department Tour. • At 2:30 p.m., the transfer students will be picked up by their volunteers at their designated ending points (on the schedule). • Make sure transfers students are not with you after 2:30 p.m.

  14. Lunch • 11:45 a.m. – 12:20 p.m. (PG) • 12:25 – 1:05 p.m. (SG) • Need a Lunch Ticket to get lunch (given at check-in for visitors) • Visitors Cannot Buy Lunch • Pick it up at the Lunch Distribution Room (on Schedule) • Follow Trafficking Signs (Enter/Exit) • Eat in the Lunch Room • Talk and have fun with your group • Lunch • Sandwiches • Chips • Pop/Water

  15. Exhibits • 12:25–1:15p.m. (PG) • 10:25–11:15a.m. or 11:25a.m. – 12:15 p.m. (SG) • Cell Phone Ringers ON • 50 Exhibits • Housing exhibits – Dude • Other exhibits – EECS • Locations on Exhibit Map and Description in Welcome Packet • Runners between the Dude and EECS to make sure you group doesn’t get lost • Allow for a bathroom break • Set a time and place to meet when your session is over (VERY IMPORTANT!!!) • Use your Group # Sign

  16. Raffle Ticket Game (SG) • The purpose is to allow students to interact with different societies. • Societies: 5 RED raffle tickets each • Students: 5 BLUE raffle tickets each • RED tickets are awarded after the students talk and interact with great interest to the different societies • BLUE tickets are given by student to society that they like • The student that is picked from the raffle wins • The society with the most BLUE tickets win a cash prize

  17. Snack Break (SG) • 3:30 – 3:45 p.m. • Drink and Snacks • One per person • Bathroom Break (locations on the map)

  18. Panels • 1:25 – 4:35 p.m. (PG) • 10:25 – 11:15 a.m. or 11:25 a.m. – 12:15 p.m. (SG) • Tell your group you are leaving (PG) • Someone else will take them to their closing sessions • Help visitors take their seats • Leave them your e-mail, if they want to ask you more questions

  19. Participate In Panels • Sign Up Now if you want to volunteer for panels • Parent Group Leaders • Stay extra in order to do panels (Refer to Schedule) • Student Group Leaders • At Tech Day for the entire time • Answer Questions • Be appropriate

  20. Closing Session (SG) • 4:45 – 5:00 p.m. • Before entering the room • Tell students to fill out the feed back survey with the pencils provided (for more raffle prizes) • Write their name clearly on each RED raffle ticket • Raffles will be drawn for students • Winners for both RED tickets and Feedback surveys • Help the student find their seats • Leave them your e-mail, if they want to ask you more questions • Stay until the end of the closing session to fill your group leader surveys

  21. Group Leader Survey • Can be found in your folders • Please Fill the Survey • It allows us to make Tech Day better for coming years • Turn it into 1303 EECS • Sign Out at 1303 EECS

  22. Final Thoughts • Keep your comments appropriate • Make sure you know all rooms before Tech Day • Ask us questions • Tech Day HQ: 1303 EECS • (5-2526) or (734) 615-2526 on any phone • Bring a watch and check it a lot • Turn your cell phone on during exhibits and campus tours • During lunch read traffic flow signs • TALK A LOT • Remember You have the power to keep your group ON TIME • Answer Questions

  23. Checklist • Watch • Warm Jacket • Cell Phone • M-Card • Writing Utensil • Comfortable Shoes • Your Brain and Experiences • Your Enthusiasm

  24. Problems • Group Member Want to leave in the middle of Tech Day • They cant leave! • Group Member Wants to switch groups • Cant switch! (if they persist, send them to registration at Chrysler Center)

  25. Problems (cont.) • What if you don’t know the answer to a question that needs to be answered immediately? • Call Headquarters for serious issues. • Give email if its an academic issue. • What if a group member wants to attend a department tour other than the two he/she is registered for? • They cant! (it’s the same as a switch!)

  26. Problems (cont.) • Group Member gets lost • Call Tech Day HQ and tell a runner to find the member • Department speaker doesn’t show up • Contact Us and Tech Day HQ • Speak on behalf of the speaker until he/she gets there • Make sure you are on time

  27. Problems (cont.) • What if you realize that your group is off schedule? • You have authority to make group leave department sessions early. • You get lost • Refer to schedule and training guide first • If that fails, call Tech Day HQ for a runner to help you

  28. Crisis • Group Member wants medications • You cannot give or buy them medication (they can buy it at U GO’s themselves) • Group Member is injured • Call Tech Day HQ

  29. Crisis (cont.) • Fire Alarm • Take your group safely out the building • Count the number of people in your group • Contact Us and Tech Day HQ to get building problem solved

  30. Quiz • What day is Tech Day? • This Saturday, November 8th • What time and where is Group Leader Check-In? • 8:00 a.m. at 1311 EECS • What do you do if you don’t know what to do? • First, refer to your group leader training guide and schedule. If you can’t figure it out call us or find a Committee member.

  31. Quiz (cont.) • What if group members want to go to Bursley? • NO ONE can go to Bursley! • What is Tech Day HQ phone number? • (5-2526) or (734) 615-2526 • What if group member wants to go to Panda Express? • No one is allowed to buy their own food!

  32. Panel Questions

  33. Contact Us • Neal Rakesh • rakeshnk • (989) 430-6527 • UdayanBubna (udy) • udayanb • (734) 846-9922 • Christine So • caso • (248) 219-3400 • Tech Day HQ • (734) 615-2526

  34. Help Us, Your Our Only Hope

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