A presentation to the Portfolio Committee on women in the Presidency – Parliament of RSA

1. A presentation to the Portfolio Committee on women in the Presidency – Parliament of RSA Annual Reporting on activities for 2013/14 Financial year 21 October 2014 Session

2. Introduction • The Constitution of the Republic propagates and advances the values of openness and accountability, • The PFMA bolstered further by provisions which under chapter 1 states that the object of the Act is to secure transparency, accountability and sound management of the resources • Against the funds appropriated by Parliament in terms of the Appropriation Act of 2013/2014, the Commission presents spending and financial management activities in support of the 2013/2014 Annual Report (AR) tabled in Parliament in terms of section 55 of the PFMA • This presentation should therefore be read together with the said AR and financial statement contained thereto (cross referencing to this thus made herein)

3. Contents • Annual Financial Statements for the period • Financial performance Overview • Financial Position as at 31 March 2014 • Cashflow statement for the year ending • Corporate Services – General Overview • Human Resources • Information and Communication technology • Corporate Communications • Risk Management • PFMA and Audit Outcomes for the period to 31 March 2014 • Regularity Audit outcomes – 2013/2014 • Status on Audit issues and Action plans

4. Annual Financial Statements to 31 March 2014

5. The Net Results – Overview of financial performance • The results for the full financial year reflect a net surplus of R2m (or 3 % of the allocation/budget). Other income mainly from interest received contributed to the surplus by R876, 654 whilst the remaining under-expenditure is attributable to savings from vacant positions • During the financial year, under-expenditure on salaries(Compensation of Employees) of R4,6 m was utilised to defray spending pressures on goods and Services. This reallocation or adjustment to the budget were duly approved by the Accounting Officer and Executive Authority together with mid-term results

6. Financial performance - Income • Transfers from National Government were R63, 080, 000 compared to R59, 073, 000 (2012/13), a growth in allocation of 5.9% year on year • Other sources of income were from interest on cash balances (R766, 866 and R109, 768 sundry sources mainly discretionary grants from Sector Education and Training Authority(SETA – Services) • Total income was R64 million in 2013/2014 compared to R61m in prior period. Apart from the increase in allocation from the National Government realised in the current year, there R2, 2 million donor income recorded 2012/213 whilst none, whatsoever was recorded in the current year

7. Programme Expenditure- 2013/2014

8. Key Areas – Exceptions to Budgets – year to 31 March 2014 • Service deliver was the highest spending programme at R33 million with spending variance of R349, 605 (or 1% of programme budget). This programme spending constituted 52% of the overall annual actual expenditure. This covers work performed on strategic objective 1, 2 and 3 as outlined in the APP • Strategic Objective 4, representing the Commissioner and Corporate Services programmes spent a combined R29 million • Commissioners – R9, 4 million, under-spending its programme budget by R1,4 m mainly because of vacancies of Commissioners (COE) • Corporate Services – with a total spending of R20 m and an unfavourable variance of R580, 716 (3% of programme budget) • Expanded explanations to budget variance enclosed in Annual financial Statements for the period and further in 19 therein

9. Spending details – 2013/2014 85% of expenditure arose from COE (64%), Travel & accommodation(13%) and Professional Services (Auditing, consulting by third parties) at a combined 8% contribution to total spending

10. Expenditure by location/office • R40 m spent at head office with minimal budget over-run • R22m was total spending for 9 provincial offices • 32% (R10, 5 m) on the core was spent at HQ. Since HQ is not only administration but includes Line functions – Service delivery departments

11. Comments There was redirection of the budget; virements of savings on COE to defray some of the overspending lines under Goods and services The overall/net under-spending for the year was R1,1 m or 2% of the allocation/budget This together with other income (R876, 654) accounts for the net surplus reported for the year ended 31 March 2014

12. Financial Position – Status as at 31 March 2014 • There are no solvency or liquidity challenges, the financial position remain strong . Planned recapitalization projects will however diminish the liquidity strength in the near term • Non-current asset base at net carrying amounts estimated at R1, 5m compared to R1,7 m as at 31 March 2013. Net of Depreciation at R640, 000 and new assets purchased for R374,000 • Current assets mainly cash (R19,4 m) more than 3 folds above the net asset situation and covers liabilities by more than 27% (R19, 4m v R15,3m) • Included in cash balance, is the surplus to be utilised for the recapitalization of CGE assets (R8,5 m conditionally approved Treasury) • Current liabilities R15,3 m (minus R8,5 m) = R7 m (Exchange R2 m, remainder is due to staff and payroll creditors(SARS, AF)

13. Breakdown of non-current assets

14. Breakdown of current liabilities in balance sheet

15. Cashflow statement for the year ended31 March 2014 • For all income, cash of R64 million was received added to R18 million at hand at the beginning of the financial year, bringing in cash available for use in the financial year at R82 million • The CGE utilised for purposes of it’s operations, R62 million to pay employees and service providers for goods and services • In the period, there was only R373, 839 cash outflow for purposes of acquisition of fixed assets – note 11 of the AFS provides further details • As at 31 March 2014, the net cash held in the CGE bank account was R19, 4 million compared to R18 million at the beginning of the financial period • This cash is available to service the current liabilities (R15, 4 million) as shown in the statement of financial position and will therefore be spend within the 12 months period of the 2014/2015 financial year, in the main for the ICT infrastructure and motor vehicle fleet acquisition (combined funded for R8, 5 m)

16. Corporate Services – An Overview

17. Corporate Services – HR – Personnel Costs • Senior management and Commissioners constituted 17 of the 112 filled establishment and consumed about 26% of current year’s spending, • Of the 49 officials in the highly skilled category to level 12 , forty(40) are focussed on direct (Less administrative/managerial)/Core Service delivery roles • 98 of the 110 funded positions were filled, in addition to 14 interns to the total cost of employees(COE) was R39, 9 million against a budget of R44, 5 million – Under-expenditure reported (refer to note 19 of the AFS). Recruitment to fill vacancies underway • Annual performance bonus was paid to 64 officials in lieu of 2012/2013 (previous financial year’s performance) – R1, 350, 371 was paid out. A provision (R1,8 m – not paid out) was made for the 2013/2014 – refer to note 14 of the Annual Financial Statement for the same period

18. Corporate Services – HR (Leave) • Against available leave days (accrued in the year, at 22 days per person per year = +/- 2100 for 98 persons for the year), 1645 annual leave days were taken at an average of 14, 7 days per person – a good measure in compliance to section 22. 23 of the Basic Conditions of employment Act. However, leave liability/provision at reporting time remains high at R1, 7 million due to accumulated days from previous cycle. The CGE leave policy has enabling provisions to remedy the situation during the 2014/2015 Financial year • Sick leave taken was at an average of 3 days per person for the year • In the overall, Senior managers and Commissioners took less leave than the average during the reporting period. Leave planning in the new year will seek to resolve this situation to ensure compliance (BCEA) and effectiveness in human resources management

19. Corporate services – HR ( Employment Equity) • All employees (112 in the period) were from the designated group of previously disadvantaged (PDI’s – Black or women) • 40 males compared to 72 females were employed – 62% skewed in favour of women. Where of the 72 , sixty were African women • There were 2 employees with disabilities. This represented 1,8 % of the establishment, marginally deviant from a two percent minimum target - The redress planned into the recruitment in the new year for the vacant/existing positions as part of the approved EE plan • Representation of women at decision making level is strong with Commissioners ( 8 of 11 as at 31 March 2014) and SMS at 50/50 but led by female CEO

20. Corporate services – HR (Human Capital Management) • 3 upward placements/promotions were made during the period – in the finance department and two provincial offices • There has been disciplinary action taken against an employee on transgressions of financial misconduct (PFMA section 81) and is reportable to Parliament in terms of National Treasury Regulation (T.R. 4.3.1 & 4.3.2) – Termination took effect from January 2014 following a formal disciplinary process undertaken by management – There were no monies recoverable/ No direct claim from the former employee • 38 employees were trained at the total cost of R271, 174 down from spending of R491, 679 in 2012/2013 year (Note 6 of AFS and table 12.3.14 of AR)

21. Corporate Services – Information technology • Information and Communication Technology services at the Commission stagnated pending a total revamp of the environment; from reconfiguration of the Governance Framework, through to the replacement of the old and obsolete hardware and software resources • A project is already underway in the new financial year where the feasibility evaluation has been completed, ICT strategy and implementation being finalised internally already at the time of reporting. The conceived project plan is estimated to cost R4, 2 m • The project is funded from Conditional grant from National treasury – refer to note 15 and 24 of the AFS) • All processes and protocols followed in the planning and rollout are consistent with the guidelines proclaimed by DPSA

22. Corporate Services – Communications The unit employed 2 officials for the period under review The unit provided alternative channels to deliver the CGE services, leveraging the traditional outreach, advocacy and information dissemination methods. This was done through the use of multiple platforms, ranging from broadcasting, print media to social media The total expenditure for the unit in the period was recorded at R3,1 million With the reach and coverage of audience, it is submitted the unit delivered added value to the work of the CGE

23. Corporate Services – Risk Management • Policies, management structures and processes in place complying to the requirements of section 38 of the PFMA • Refer to chapter 14 of the 2013/2014 Annual Report on approach and philosophy followed by the Commission • The overall risk exposure is within the acceptable levels except on ICT and some internal control focus areas. Obsolete technology impacting information security plus weaknesses in SCM, also highlighted in the report of AGSA • The CGE financial instruments do not have exposure to credit, currency or price risk and have limited exposure to interest rate risk because of the amounts of cash currently held in the current bank account

24. Risk management - Dashboard

25. Fraud, Contingencies and litigation • No instances of fraud were detected or reported to management during the period under review • No new litigation matters. CGE v Gasa and Axolute v CGE are the only litigation matters still to go on trial or to which the CGE is exposed • A contingent asset in the form of a receivable is specifically disclosed in the AFS and been followed up with the insurer

26. Audit and PFMA outcomes

27. Regularity Audit Outcomes 2013/2014 Unqualified opinion on AFS Weaknesses currently addressed inn terms of the Audit action plans developed subsequent to receipt of management letter of the 2013/2014 regularity audit read Apart from summary on the left of slide, detailed action plans have been developed, implemented and tracked by oversight structures/leadership of the CGE on a continuous basis

28. 2013/14 Matters of emphasis • Contingent liability due to claim under litigation estimated to R814, 000 • 2013/14 Compliance with laws and Regulations issues • SCM – needs vast improvements • Irregular, fruitless and wasteful expenditure reduced materially reduced Audit status Unfavourable Favourable 2013/2014 unpublished as restricted by PFMA.

29. Thank you Q&A