Civilian Personnel

1. Civilian Personnel Capt Ball 2Apr 13

2. Overview • Why do we employ civilians? • Basic policies for management of DoD civilian positions • Position descriptions • General schedule (GS) and federal wage system positions • Military grade vs. Civilian grade • Work relationships • Sources of supervisory guidance • Complaint channels available to civilians

3. Why Employ Civilians • To acquire abilities not available • Highly technical positions • More efficient to hire already qualified civilians • Assure continuity of administration and operation • Civilians are not subject to PCS rules • Provide corporate knowledge and experience • TRAINING

4. Why Employ Civilians Cont’d • Obtain a nucleus of trained workers that can be expanded in an emergency • Free military personnel for military duties • Military members can concentrate on combat readiness • Deployment

5. Basic Policies for Management of DoD Civilian Positions • AFMAN 36-203 • Governs management of civilian positions • Dir. of Manpower & Organization at HQ USAF (AF/A1M) • Determines # of civilians required to support AF mission • HQ USAF then allocates civilian manpower to specific MAJCOMs and operating agencies • Must justify all positions before they can be filled

6. Management of DoD Civilian Positions Cont’d • Position Certification Process • Requesting agency must prepare position description • Management/engineering personnel review and certify the position • Local civilian personnel flight (CPF) classifies position and determines the pay grade of the employee

7. Position Descriptions • Not based on AFSC as with military members • Based on duties and responsibilities required to support mission requirements (correlation) • Position description is the official document that outlines major duties that must be performed • Technical expertise required • Define supervisory relations • Determines the grade of employee • Grievances • Ensure description is accurate • Avoid major headache

8. General Schedule (GS) and Wage System Positions • General schedule (GS employees) • Nearly two-thirds of civilian employees are GS • White collar jobs (professional, technical managerial, clerical, and administrative) • Federal wage system (WGs, WLs, & WSs) • Second largest category • Blue collar positions (skilled or unskilled trades such as sheet metal workers, mechanics, etc.)\ • Camp Pendleton example

9. Military Grade Vs. Civilian Grade • No “official” correlation between military and civilian grades • High grade civilian employees may perform officer type duties • For protocol purposes, certain civilian and military grade equivalencies do unofficiallyexist • Senior Executive Service • Grade vs. Rank Mutual Respect!

10. Work Relationships • You may work for a civilian • You will likely have civilian employee co-workers • You may supervise civilian employees May the Total Force Be With You…

11. Sources of Supervisory Guidance • “36” Series of Air Force publication • Civilian Personnel Flight • EO complaints • Job descriptions • Disciplinary proceedings • Commander’s Action Group (unofficial source)

12. Dealing With Poor Performance • Oral admonishment • Reprimands • Suspensions • Reduction in grade and or pay • Removals Document, Document, and Document!!!

13. Complaint Channels Available to Civilians • Informal • Alleged perpetrator • Employee or perpetrator’s supervisor • Formal • Air Force EO • Equal Employment Opportunity Commission (EEOC) • Federal District Court

14. Summary • Why do we employ civilians? • Basic policies for management of DoD civilian positions • Position descriptions • General schedule (GS) and federal wage system positions • Military grade vs. Civilian grade • Work relationships • Sources of supervisory guidance • Complaint channels available to civilians