Grants Seminar October 15, 2009

1. Grants Seminar October 15, 2009

2. Our Mission • Enables donors to carry out their charitable intent through endowment funds. • Provides responsible stewardship for entrusted funds. • Makes creative grants for current and future community needs and opportunities. • Offers comprehensive services to encourage and advance effective philanthropy. • Promotes and participates in collaborative efforts to shape a healthy, caring community.

3. Service Area • Roanoke City • City of Salem • Alleghany County • Botetourt County • Craig County • Franklin County • Henry County • Roanoke County • Rockbridge County • Floyd County • Bath County • Other Areas of SW VA

4. Types of Funds • Unrestricted Fund • Meets ever-changing needs. • Designated Fund • Directs gifts to specific agencies or purposes. • Field of Interest • Addresses the needs in an important area of community life. • Donor Advised Fund • Involves donors in the use of their gift. • Grantee Endowment Fund • Enables nonprofit organization to establish endowments. • Scholarship Fund • Helps young men and women pursue educational opportunities. • Memorial Fund • Honors the memory of a loved one, and perpetuating charitable issues of importance to that individual.

12. The Philanthropy ProjectYouth Leadership Committee • Started in 2006 with nine sophomore high school students forming the Youth Leadership Committee • Our goals are to : • Introduce students to the world of philanthropy • Educate students about community needs and local nonprofit organizations • Give students the opportunity to address those needs through a competitive grantmaking process • Encourage students to give back to the community through service learning projects

13. The Philanthropy ProjectYouth Leadership Committee

14. The Philanthropy ProjectDetermining Funding Priorities • Each year, the YLC determine its funding priorities through group discussion and research • Typically five priorities are selected for its respective grant cycle • Example funding priorities: • Environment • Homelessness • Medical or Dental Care for Underprivileged or Underserved Individuals • Programs Addressing Substance Abuse • Programs Addressing Teen Pregnancy • Transportation for Elderly and/or Disabled Individuals

15. The Philanthropy ProjectStage One - Letter of Intent Process • Once funding priorities are selected, the YLC requests Letters of Intent (Typically in January) • You must apply using the online application located on the Foundation’s website (Typical deadline in mid-February) • Eligibility Criteria: • You must be a qualified, tax-exempt agency serving: • Roanoke City • City of Salem • Botetourt County • Craig County • Roanoke County • Project MUST meet one or more of the funding priorities • The YLC will review all Letter of Intent • Organizations who have been accepted will be invited by email to submit a full proposal (Typically in April)

16. The Philanthropy ProjectStage Two – Full Proposal • TPP full proposals must be completed using an online application. (Typical deadline in May) • Additional Required Documents: • Project Budget • List of Board of Directors • Current Annual Budget • Most recent 990 or 990-N and statement of current financial condition • The YLC will review all full proposals and determine which agencies will be visited and/or interviewed (Typically in June-July) • Final grants decisions must be approved by the Foundation’s Board (Typically in August) • Grant recipients recognized by YLC at the Foundation’s Annual Celebration (November)

17. Letter of Intent (LOI) • LOI process began in 2007. • Our goals: • Determine funding priorities of the Foundation using the Board of Governors • Create a simple process for nonprofit organizations • Bring potential grant opportunities to its attention • The Foundation’s Board determined the following funding priority areas: • Basic Human Needs • Economic Development • Education

18. Letter of IntentStage One • Agencies may submit LOIs anytime during the year • You must apply using the online application located on the Foundation’s website • Eligibility Criteria: • You must be a qualified, tax-exempt agency serving: • Roanoke City • City of Salem • Alleghany County • Botetourt County • Craig County • Franklin County • Roanoke County • Project MUST meet one or more of the funding priorities • Foundation staff will review all LOIs for further consideration

19. Letter of Intent (LOI)Stage Two – Full Proposal • If your LOI is selected, staff will notify the organization via email • The email will include: • Stage Two – Full Proposal deadline (typically one month after receiving notification) • Application instructions and login information • Additional Required Documents: • Project Budget • List of Board of Directors • Current Annual Budget • Most recent 990 or 990-N and statement of current financial condition

20. Letter of Intent (LOI)Stage Two – Full Proposal • Follow-up phone interviews and/or site visits may be conducted to learn more about the project • All Full Proposals are shared with the Foundation’s Community Programming Committee (CPC) for final decisions • CPC typically meets monthly • CPC may request more information • How long does this process take? 2-6 months

22. Winter Grants CycleDecember 1 – February 1 • The Spetzler Fund • Addresses the broad needs of educational, child welfare and social opportunity programs. • Geographical Areas: Cities of Roanoke and Salem and Roanoke County • Typical Grant Size: $2,000-$5,000 • Katherine Nelson Fishburn Foundation • Provides support to cultural, educational and social service programs. • Geographical Areas: Cities of Roanoke and Salem, Roanoke County, Botetourt County, and Craig County • Typical Grant Size: $1,000-$3,000 • The Roanoke Valley Children’s Fund • Addresses the broad needs of children from prenatal care until their sixth birthday. • Geographical Areas: Cities of Roanoke and Salem and Roanoke County • Typical Grant Size: $3,000-$6,000

23. Summer Grants CycleJune 1 – August 3 • Larry Woodrow Vest Fund • Provides support to charitable organizations serving Floyd County residents. • Geographical Areas: Floyd County • Typical Grant Size: $3,000-$20,000 • Frances Parker Rupert Memorial Fund for Music and the Performing Arts • Supports a wide range of qualified charitable organizations which work in the fields of music and/or the performing arts. • Geographical Areas: Alleghany County, Bath County, Covington and Clifton Forge • Typical Grant Size: $500-$1,000

24. Grants Cycle Application Process • You must apply using the online application located on the Foundation’s website. • Applications must be received by the deadline. • Additional documents required: • List of Board of Directors • Most recent 990 or 990-N and statement of current financial condition • Project Budget • Current Annual Budget • Once deadline has passed, proposals are distributed to the appropriate committees for review. • Decisions are typically made within a month after the deadline. • Winter Grants Cycle - March • Summer Grants Cycle - September

25. Roanoke Women’s FoundationA Fund of Foundation for Roanoke Valley • Established in 2004 to allow women to become leaders in the field of philanthropy. • Open to any woman of any income level who makes the commitment to support RWF for 3 years at a level of $2,100 per year. • Funding Priorities include: • Arts and Culture • Health and Human Services • Educational Programs • Environmental Programs

26. Roanoke Women’s FoundationA Fund of Foundation for Roanoke Valley • Geographical Areas:Cities of Roanoke and Salem, Roanoke County, Botetourt County, Craig County, Smith Mt. Lake Region and the New River Valley • Applications are accepted once a year. • Minimum grant request- $30,000 • RWF’s Advisory Board selects those proposals to appear on ballot. • Ballot is then sent to all members for voting. • Resource:www.roanokewomensfoundation.org