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What is the Clearinghouse

What is the Clearinghouse. A non-profit organization serving as a centralized education agent in fulfilling enrollment and achievement reporting needs to governmental, financial, student service and educational organizations. The Clearinghouse Mission.

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What is the Clearinghouse

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  1. What is the Clearinghouse A non-profit organization serving as a centralized education agent in fulfilling enrollment and achievement reporting needs to governmental, financial, student service and educational organizations

  2. The Clearinghouse Mission We serve the education community by facilitating the exchange and understanding of student enrollment, performance and related information

  3. Board of Directors

  4. Clearinghouse Advisory Committee

  5. Provides educational research & free outsourcing services to post-secondary institutions Helps high schools track the college success of their graduates Allows students to order transcripts online, track their student loans, obtain verification of their in-school status, and more Enables instant online academic verifications for employers, recruiters, background search firms & others Automates deferment & enrollment reporting for financial aid providers & the Department of Education Enables state agencies & other educational organizations to study enrollment & degree completion patterns of students nationwide Partners

  6. Clearinghouse Services EnrollmentVerify Core Service DegreeVerify Transcript Services StudentTracker Student Self-Service

  7. Database • 3,300+ colleges and universities • 93% of nation’s enrollment • (16 million currently enrolled students) • 2,000+ high schools • 100 million current and former students • Borrower records from guaranty agencies and most loan servicers

  8. Core Service The heart of the Clearinghouse which involves the timely reporting of every enrolled and graduated student

  9. Reason Financial Aid Work Tax Benefit (1098T) Enrollment Data Collected Identifiers/Demographics • Name • Date of birth • Social Security number • Permanent address • School name & OPE ID • Previous name • Previous SSN 001234-00

  10. Enrollment Data Collected Status Information • Certification date • Date established by institution - Not by Clearinghouse • Enrollment status • Status start date • Enrollment Period/Term; begin & end dates • Anticipated graduation date (AGD) • Directory (FERPA) block indicator • Other than financial aid – Adhere to block

  11. Additional Data Elements • Current major/CIP code • Institutional ID (multiple) • Middle name (if available) • Class standing (freshman, sophomore, etc.) • High school code (SAT/ACT combined list) • First-time/Full-time student* • Degree seeking* • Gender* • Race/ethnicity* • Good student discount • Institutional email address • State student ID *Aggregate Reporting Only

  12. Reporting Schedule • Required Reporting of All Students • First-of-term/Census date • Two midterm reports • End-of-term & graduates • Summer (If offering summer courses) • Changed from 3 to 4 times a term/semester • Early Registration/1st Day Reporting • Easiest way to report is monthly

  13. Clearinghouse Data We receive data that is …

  14. DegreeVerify Verify education credentials of students and graduates for employers, background screening firms, educational organization, search firms, and others

  15. Student Data: Degrees • Degree title • Degree award date • Major(s) and Minor(s) • Division awarding degree • Concentration(s) and specialization(s) • Honors • FERPA and financial block indicators

  16. Perplexing Questions • Did my lost admissions enroll somewhere else? • Where did our transfer-out students attend and what degrees have they earned? • Did our graduates continue on to a 4yr college or to graduate school? • Who from our student body is concurrently enrolled?

  17. StudentTracker A cost effective way to replace survey and anecdotal information with documented enrollment and degree data

  18. How Data is Collected Core Service DegreeVerify

  19. Guiding Philosophy • The users of data, not the providers, should pay the costs (if a school participates in Core, DegreeVerify, and submits the new data elements, StudentTracker is free) • To receive data, institutions must share the same data (if a school does not participate in DegreeVerify, then StudentTracker will block degree data from other schools)

  20. Who Uses StudentTracker? • High Schools • Community and Technical Colleges • Four Year Colleges & Universities • Public/Private • Non-profit/For-profit • Education Organizations • Grant Programs

  21. How StudentTracker Works Matches compiled in a StudentTracker report Run file against our database Submit cohort Your College *Instant queries for individual students can be performed via the Web Email you when your report is ready

  22. A Two-Pronged Approach • “Aggregate Report” provides a simple summary report • “Detail Report” provides the raw, unit-level student enrollment data

  23. Sample Summary Report

  24. Sample Unit Record File • Student identifiers • New institution name and OPE code • New institution type (4 yr+, 2 yr, <2 yrs) • Public/Private • Term begin date • Multiple school sequence number • Graduation status and date • Degree title • Major course of study For DegreeVerifySchools Only

  25. Data You Provide

  26. Data You Get Back

  27. A Closer Look

  28. Unit Maryland State Data Only Aggregate Clearinghouse Data Only Increase Matching RateState System to a National System Prince George’s Community College Measured transfer-out rate for 1996 cohort of first-time freshmen, comparing results using Maryland state data sharing arrangement and Clearinghouse 10.8% Transfer-Out Rate 30.8% 0% 10% 20% 30% 40%

  29. Campbell & Mislevy (2010)

  30. Archer, S., Fu, H., and Reiss, E. (2009)

  31. Broome & Cayuga Community Colleges Using StudentTracker more than doubled number of transfer students accounted for by schools 115.8% increase 117.6% increase

  32. VSA- Chart for University of Wisconsin-La Crosse

  33. VSA- Chart for University of Wisconsin-La Crosse • What the Chart Shows • 91.8% of First-Time Full-Time Students who entered UW-LAX had either completed a 4-year degree or were still enrolled at a 4-year institution 6 Years Later. • 67.2% completed locally at UW-Lax (green) • 17.2% Completed at a different 4-year or 2-year institution (lavender) • 1.8% were still enrolled at UW-Lax (Yellow) • 5.6% were still enrolled elsewhere (sky blue)

  34. StudentTracker Benefits • Provides unit-level and summary data for local and national research studies • Extremely flexible and easy-to-use • 100 million student records archived • Degree and enrollment data available • Fully FERPA compliant

  35. research.studentclearinghouse.org

  36. Thank You! Roberta Hyland hyland@studentclearinghouse.org Joshua Leake-Campbell campbell@studentclearinghouse.org Ed Torpy, Assistant Director of Research Services torpy@studentclearinghouse.org studenttracker@studentclearinghouse.org

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