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The Planning and Implementation of a Webinar

The Planning and Implementation of a Webinar. An Interactive “How To” Event. The Planning & Implementation of a Webinar!. To Get Started. Please Dial: 888-447-7153 Enter Pin: 5771528 and press # Your line will automatically be muted

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The Planning and Implementation of a Webinar

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  1. The Planning and Implementation of a Webinar An Interactive “How To” Event The Planning & Implementation of a Webinar! To Get Started Please Dial: 888-447-7153 Enter Pin: 5771528 and press # Your line will automatically be muted If you become disconnected from the call or are “kicked” from the webinar, simply call or login again. This webinar will be recorded. Kathy Whitener

  2. Today’s Presenter Her Rebecka Anderson Not Him SpecialQuest Technology Coordinator

  3. Orientation Communication

  4. Orientation Orientation to DimDim Environment

  5. Tool Overview Participant List Private Chat Public Chat

  6. Up Next! • Live Format? • Event Producer • Roles & Duties • Time to Plan • Timeline Up Next!

  7. Do You Need to be Live? Record Your Presentation http://www.slideshare.net Use Email, Forum, Teleconference For Follow-Up

  8. Event Producer Event Producer’s Role

  9. Event Producer Skills List the skills an event producer should have: • Be comfortable with technology use public chat to respond

  10. Duties & Roles Roles Crossover ROLES DUTIES Content Preparation (script) Content Delivery PowerPoint Creation Customization of Conferencing Software Event Host (starts up web conf. mtg) Presenter Support Moderator (start/close mtg, help organize chat) Marketing Registration Proofreaders Tech Support Practice Support Timekeeper Event Producer Presenter Admin Support Web Designer Graphic Designer Tech Support Moderator Committee Members

  11. Duties & Roles Roles Crossover ROLES DUTIES Content Preparation (storyboard/script) Content Delivery PowerPoint Creation Customization of Conferencing Software Event Host (starts up web conf. mtg) Presenter Support Moderator (start/close mtg, help organize chat) Marketing Registration Proofreaders Tech Support Practice Support Timekeeper Event Producer Presenter Admin Support Web Designer Graphic Designer Tech Support Moderator Committee Members

  12. Time to Plan How Much Time Does It Take? use public chat to respond

  13. Time to Plan Mark For Your First Webinar: 6-8 Weeks • Committee Meetings • Approval Processes • Scripting • PowerPoint Development • Missed Deadlines • Practice Sessions • Evaluation • Tool Selection • Staff/Presenter Training of Tool • Create Marketing Materials • Marketing • Registration Period • Create Web Page For Info/Reg. • Contracting

  14. Time to Plan Create Master Timeline

  15. Meetings Weekly Check-ins

  16. Questions We’ve Covered • Live Format? • Event Producer • Roles & Duties • Time to Plan • Timeline use public chat to ask a question

  17. Up Next! • Service Selection • Training • Script, PPT • Length • User Feedback Up Next! Up Next!

  18. Select a Service Review & Select a Web Conferencing Service

  19. Training Train Yourself & Presenters

  20. Script, PPT Plan Ahead! • Limited Amount of Time • Participant’s Time

  21. Outline, Script, PPT Outline Script PowerPoint

  22. Guess! http://www=full What is the maximum length of a Webinar? use public chat to respond

  23. 60 Minutes Do NOT Exceed 60 Minutes • Practice • Read it Out Loud • Consider Question/Interaction Time • Buffer Time

  24. User Feedback Every 5 Minutes • Engage Participants • Clarity

  25. Questions We’ve Covered • Service Selection • Training • Script, PPT • Length • User Feedback use public chat to ask a question

  26. Up Next! • Technical Requirements • Timekeeper • Practice Sessions • Plan B Up Next! Up Next!

  27. Hosts & Presenters Use No VoIP No Cell Phones No Video No Wireless It’s possible to do all of the above, but avoiding these reduces your chances of technical glitches.

  28. Guess! Use How many computers does it take to run a webinar? use public chat to respond

  29. Guess! Use Mac View Host Presenter Windows View

  30. Questions Computer Use? use public chat to ask a question

  31. Timekeeper Designate a Timekeeper • Use a Script • Add Q & A Time • Practice use public chat to respond

  32. Guess! Use How many practice sessions? use public chat to respond

  33. Practice Use 3 Practice Sessions • Required • Contract • 1st Practice Review • 2nd Practice Nearly Final • 3rd Dress Rehearsal if you don’t practice, expect failure

  34. Plan B Use Have a Plan B

  35. Questions We’ve Covered • Technology Requirements • Timekeeper • Practice Sessions • Plan B use public chat to ask a question

  36. Up Next! • Slide Tips • Preparing Your Attendees Up Next! Up Next!

  37. Slide Tips Photo of Speaker & Slide Number light background and dark text

  38. Visuals http://www=full Choose Visuals That Enhance http://www.istockphoto.com

  39. Prepare Prepare Your Attendees

  40. Questions We’ve Covered • Slide Tips • Preparing Attendees

  41. Questions Evaluation = Resources • Complete an Evaluation • Access Resource • Final Questions

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