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Community Guide to Disaster Declaration: Preparing for Public Assistance

This guide outlines the essential steps for communities seeking disaster relief declarations. It emphasizes the importance of understanding your threshold for damage assessment and counting all relevant expenses in the event of a disaster. The process includes a kick-off meeting, applicant briefing, project formulation, and funding approval. Key resources such as the "Handbook for Disaster Assistance" by FDEM and FEMA’s Public Assistance Guide are highlighted. Local governments, public authorities, and nonprofits are eligible for assistance. Early preparation and communication are crucial for successful funding.

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Community Guide to Disaster Declaration: Preparing for Public Assistance

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  1. It Takes a Community… “How to” – getting a declaration Richard A. Zyvoloski, FPEM, CFM RichardZyvoloski@CollierGov.net 239-252-3603

  2. Know Your Threshold & Remember, What You Count, Counts (If you don’t count it, no one will….)

  3. The Public Assistance Process Disaster Event PDA Governor’s Request Declaration Kick-off Meeting Submission of Request Applicants’ Briefing Formulation of Projects Project Review Approval Grantee Funding Subgrantee

  4. Don’t Use the State’s PDA Guidebook for IA As the Absolute Guide/Basis for Your PDA

  5. Must Have Tools and Do Your Homework • “Handbook for Disaster Assistance” by FDEM • “Public Assistance Guide” FEMA 322 • “Preliminary Damage Assessment Team” Pocket Guide for IA • Websites – FloridaPA & CollierEM

  6. www.CollierEM.org

  7. Determine Your Eligible Applicants • State & Local Governments • State • County • Cities • Public Authorities • Airports • Utility • Special Districts • CDDs • Mosquito Control • Fire-Rescue • Private Non-Profit Orgs (IRS 501(c)) & open to the public • Health & safety services of a “govt’l nature” • Homeless Shelters • Community Centers • Museums • Performing Arts • Daycare Centers • Hospital

  8. Train Your Eligible Applicants • Annually Conduct Public Assistance Training • Announce and encourage agencies to attend Applicants’ Briefings • Maintain county’s PA web page • Encourage creativity and consider the worst-case in your thinking….

  9. When Disaster Strikes – Pre-declaration PROJECT EXPENSES – and project them using a contractor for the work…. • Labor costs • Repair the facility • Temporary facilities, furniture & equipment etc. • Storage - the move back into original facility If you’re dealing with DEBRIS: project!

  10. When Disaster Strikes – Pre-Declaration Examples of possible Cat B expenses: …people are working …count actions to prevent further damages to a structure …expenses to protect people or property -- barricades, temporary repairs/grading of a roadway, clearing roadways to the rights-of- way for emergency traffic, and emergency “temporary” repairs to doors, windows, roofs, etc. BOTTOM LINE: If you did, will do or are doing, “something” because of the event, count it! Project the work that will be required!

  11. Stay in Communication/Contact • As disaster threatens and periodically throughout the disaster e-mail potential applicants w/tips and lessons learned.

  12. Questions? Rick Zyvoloski Coordinator Collier County Emergency Management Dept. Naples, FL Office: 239-252-3603 Cell: 239-253-4672 Fax: 239-252-6735

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