Program Planning & Family Engagement

1. Program Planning & Family Engagement

2. Family Engagement Parent Education Reflections (or other art events) Health Advocacy Education Focus (STEAM) After School Enrichment So much more!!!! Family Engagement & PTA Programs What your PTA does for the community you are in!

3. KISS METHOD Keep It Simple Sweetie! Set goals. Plan the year realistically. Build a good team Plan ahead Know what details are important, and what can be flexible.

4. PLANNING THE PROGRAM YEAR

5. STEP 1: BRAINSTORM IDEAS • Prioritize programs that work towards your goals! • Keep some of the traditional programs you run at your school AND consider trying something new! • Determine how full you want the calendar to be • Get an idea of what is realistic • Consider all of the ideas that are brought to the table. PLANNING THE PROGRAM YEAR

6. STEP 2: DO SOME RESEARCH • Look at the community calendars (school calendar, sports calendars, holidays, etc)_ • Make a rough budget to see if it is cost effective • Float the ideas past your principal • Check the Insurance Guide and/or call AIM to ensure that all PTA activities are covered by insurance PLANNING THE PROGRAM YEAR

7. STEP 3: Plan your calendar for the year • Start with your meeting schedule- board meetings AND association meetings • Add Family Nights to the calendar • Write in fundraisers (following the 3-1 Rule) PLANNING THE PROGRAM YEAR PRO TIP In PTA we use a guideline called “3-1”. This guideline means you have at least 3 “give back” programs for every 1 fundraiser you run.

8. Taking Care of Business…. • Vote to approve the proposed programs • Vote to put budget needs into the Annual Budget • Vote to release funds for programs as needed • Appoint a Committee Chairman for each program • Appoint committee members to help the Chairman • Let the COMMITTEE do the work to plan the event. *Janet, If you NEED blue table clothes, join the committee. • Debrief with the committee after the event • Report to the association about the event.

9. Event Planning Worksheet This two sided form can be handy if you like to have all of the big details in one place! The details on this worksheet are the nuts and bolts to make an event happen. To download this form, go to: http://toolkit.capta.org/forms/table-of-contents/

10. Evaluating and Reporting Programs Use this form to debrief with a program committee. You can then give you verbal report at the next meeting and give this form to the secretary for PTA records. To download this form go to: http://downloads.capta.org/toolkit/forms/CommitteeReport.pdf

11. Pro Tip: No matter how hard you work, how much you plan, or who is on your team, Something will not go according to plan. Just know ahead of time that you are going to have to roll with it. PTA= Plot Twist! Action!

13. PTA Program Ideas • Family Resource Center • A volunteer program with lots of options • Communicating in parents’ home language • Convenient meeting times and locations Welcoming All Families Standard 1: Welcoming all families into the school community—Families are active participants in the life of the school, and feel welcomed, valued, and connected to each other, to school staff, and to what students are learning and doing in class.

14. Talk to parents • Get to know your community • Involve the school district and administration. • Family nights at the school site. Communicating Effectively Standard 2: Communicating effectively—Families and school staff engage in regular, two-way, meaningful communication about student learning.

15. Explain test scores • Have principal explain academic goals • Plan family learning events • Provide resources to support learning at home Support Student Success Standard 3: Supporting student success—Families and school staff continuously collaborate to support students’ learning and healthy development both at home and at school, and have regular opportunities to strengthen their knowledge and skills to do so effectively.

16. Explain parent rights & responsibilities • Parents & staff work together on concerns • Provide parents with advocacy training • Sponsor issue discussions Speaking Up for All Children Standard 3: Supporting student success—Families and school staff continuously collaborate to support students’ learning and healthy development both at home and at school, and have regular opportunities to strengthen their knowledge and skills to do so effectively.

17. School has policy of shared decision making • Train parents to sit on LCAP and other committees • Sponsor forums about proposed changes Shared Power Standard 5: Sharing power—Families and school staff are equal partners in decisions that affect children and families and together inform, influence, and create policies, practices, and programs.

18. Engage community groups to support student success • School serves as a community center Community Collaboration Standard 6: Collaborating with community—Families and school staff collaborate with community members to connect students, families, and staff to expanded learning opportunities, community services, and civic participation.

19. Let’s talk about some PTA and California PTA programs that are ready to go!

20. Reflections program has helped students explore their own thoughts, feelings and ideas, develop artistic literacy, increase confidence and find a love for learning that will help them become more successful in school and in life. For more information go to https://capta.org/programs-events/reflections/

21. Family Reading Experience https://www.pta.org/home/programs/family-reading Multi Cultural Fair http://s3.amazonaws.com/rdcms-pta/files/production/public/TYFTSW_Guide_MulticulturalGuide-2016.pdf Healthy Lifestyles https://www.pta.org/home/programs/Healthy-Lifestyles Healthy Habits https://www.pta.org/home/family-resources/health/Teaching-Students-Healthy-Habits Creative Career Fair http://s3.amazonaws.com/rdcms-pta/files/production/public/TYFTSW_Guide_CreativeCareer-2016.pdf Connecting Families https://www.commonsense.org/education/connecting-families Connect 4 Respect https://www.pta.org/home/programs/Healthy-Lifestyles/Connect-for-RespectBullying Smart Talk https://thesmarttalk.org/#/ STEM + Families https://thesmarttalk.org/#/ Family Math Night https://www.pta.org/home/programs/stem/STEM-Families-Mathnasium Science Festival https://www.pta.org/home/programs/stem/STEM-Families-Bayer-Science-Festivals Ready to Run Program Plans

22. The School Smarts Parent Engagement Program is a model for creating meaningful and diverse parent involvement. It brings parents from all backgrounds together in support of their common interest: helping their children and schools succeed. For more information go to https://capta.org/programs-events/school-smarts/

23. Learn how the education system really works so you can make a difference! Ed100 is a free, self-paced online course that prepares you to make a difference in your school or school district. Lessons are watched online and take approximately 5 minutes. For more information go to : https://ed100.org/

24. National PTA School of Excellence is a recognition program that supports and celebrates partnerships between PTAs and schools to enrich the educational experience and overall well-being for all students. Register now for the 2019/20 school year! https://www.pta.org/home/programs/National-PTA-School-of-Excellence

25. Honorary Service Awards are awarded throughout the year and designed as a unique way for PTA units, councils and districts to publicly acknowledge both individuals and organizations for outstanding community service to children and youth in a community. All funds collected with this program are used exclusively to support the California State PTA scholarship and grant programs. For more information go to https://capta.org/pta-leaders/programs/service-awards/

26. Outreach Translation Translate PTA written materials and oral presentations in an effort to involve every member of the school community. Healthy Lifestyle Develop, promote and implement programs, projects and activities that will improve the overall health of children and adults. California PTA Grants Parent Education Develop and implement parent education programs and projects in such areas as health, child development, child abuse prevention or parenting skills. Cultural Arts Develop and implement student-centered cultural arts programs which complement the California State PTA’s commitment to a quality arts education. For more information go to:https://capta.org/pta-leaders/programs/grants-awards/

27. Graduating Seniors $500 Ralph E. White Scholarship Given to high school seniors pursuing an education in the medical field. $750 Volunteer Service Scholarship Given to high school seniors in appreciation of their volunteer efforts. California PTA Scholarships $500 for Continuing Education School Nurses Teachers and Counselors PTA Volunteers For more information go to:https://capta.org/programs-events/scholarships/

28. Idea Exchange

29. Questions???

30. Thank you for joining us today! Please fill out the workshop review cards