Technology in the office Helpful ideas to streamline everyday procedures and maximize efficiency
Legal Ethics In Social Media • Social Media: • www.facebook.com • www. myspace.com • www.linkedin.com • www.twitter.com
Legal Ethics In Social Media • General Areas Of Concern • Maintaining client confidentiality • The inadvertent creation of client-attorney relationships • Advertizing and marketing • The unauthorized practice of law • Investigations Concerning social networking sites • Proper communications • Communications and conduct between attorney’s and judges
Going Paperless • Fujitsu Scan Snap -Multiple versions of desktop scanners -Speeds up to 25ppm -Up to 600dpi resolution -Handles multiple paper types and Sizes without multiple scans -Can automatically OCR scans as it saves them -Price: $199-$895 -(888) 425-8228
Going Paperless • File Sharing for large files -YouSendIt.com -Skydrive for Windows Live -Filegenius.com -GE.TT
Going Paperless • Certified Mail- -Walz: (800) 882-3811, www.walzgroup.com -Simple Certified Mail: (888) 462-1750, www.simplecertifiedmail.com -Certified Pro: www.certifiedpro.net
Going Paperless • Email Billing: -Saves paper -Saves postage Software- -directlaw: offers online access for clients to view their file.
Going Paperless • Data encryption: -Truecrypt.org- Free encryption for hard drive and flash drives
Going Paperless • Worldox- -(800) 962-6360 -www.worldox.com
Going Paperless • Data backup: -MozyPro- www.mozy.com/pro -Desktop pricing: $3.95 per month + $.50/GB month -Server pricing: $6.95 per month + $.50/GB month -(877) 669-9776
Going Paperless • Data Backup: -BackBlaze -As low as $3.96 a month per computer -www.backblaze.com
Going Paperless • Data Backup: -Platinum Information services -www.platinum-corp.com
Going Paperless • Data Backup: -Intronis: Cloud backup and recovery -(800) 569-0155 -www.intronis.com
Cloud Computing • Reliable offsite backup safe from disasters • Disperses the workload of running applications away from the individual computer and relies upon the cloud of computers instead, freeing up resources on your computer • Great range of accessibility
Dropbox • What is it? • Significant Security Flaw • On June 19th a Bug Existed • Dropbox previously advertized its security features • Security breaches raise ethical concerns
Google Cloud Services • Google offers services to store: • Notes • Client Documents • Email • Calendar • Etc.
Google Cloud Services • Know terms of service: • 11.1 … By submitting, posting or displaying the content you give Google a perpetual, irrevocable, worldwide, royalty-free, and non-exclusive license to reproduce, adapt, modify, translate, publish, publicly perform, publicly display and distribute any Content which you submit, post or display on or through, the Services. This license is for the sole purpose of enabling Google to display, distribute and promote the Services and may be revoked for certain Services as defined in the Additional Terms of those Services.
Google Cloud Services • Know terms of service: • 11.2 You agree that this license includes a right for Google to make such Content available to other companies, organizations or individuals with whom Google has relationships for the provision of syndicated services, and to use such Content in connection with the provision of those services.
Electronic Signatures • E-Signature legislation: • Uniform Electronic Transactions Act–UETA (covers US State Law) • Electronic Signatures in Global and National Commerce Act-ESIGN (covers US Federal andState Law) • Sarbanes-Oxley Act (US) • Government Paperwork Elimination Act (US)Electronic Signatures & Records Act (ESRA–NY State adoption of UETA) • Federal Information Processing Standards Publication (FIPS-US & Canada) • Health Insurance Portability and Accountability Act (HIPAA) & the Security Rule of 2003 (US)UCC Article 9-105 (US) • National Archives and Records Administration (NARA) (US) • Electronic Recording for County Records (US) • USA PATRIOT Act (US) • 21 CFR Part 11 (US) • Personal Information Protection and Electronic Documents Act (PIPED-Canada) • Provincial & Territorial Electronic Commerce Acts (Canada) • EU Directive & Local European Laws (EU)
Electronic Signatures • ConnecTek inc.- -firstname.lastname@example.org -www.connec-tek.com -Pad captures biometric attributes which includes the speed the pressure and acceleration and stores the signature.
Electronic Signatures • Right Signature: -(800) 921-4250
Speech Recognition Software • Dragon Naturally Speaking- An advanced speech recognition program that does much more than transcribe. Features: -Ability to Search the Web -Keyboard Shortcuts and Custom Commands -Document Assembly -Vocabulary Building- Training your Dragon
Speech Recognition Software • Dragon Naturally Speaking - Software- -Dragon Legal-Software filled with pre-loaded legal specific vocab. Price: $799.99
Speech Recognition Software • Dragon Naturally Speaking: Hardware- -Recommended Microphones: -Plantronics CS-70 and Savi: Price range between $280-$320 -Zoomswitch: When used in conjunction with plantronics headsets, it allows users to switch between dictation and cell phone via bluetooth -Jabra Pro 9400 and Jabra Go 6400-$280-$320 with similar technology as Zoomswitch -Compatibility list: support.nuance.com/compatibility/default.asp